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HomeMy WebLinkAbout13 - July 13, 2011 COW COMMITTEE OF THE WHOLE MEETING July 13, 2011 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:05 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve the minutes of the, June 22, 2011, regular meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Dunne voted present. Northern Illinois Special Recreation Association (NISRA) Update Randy Reopelle Parks and Recreation Director, Brian Shahinian Executive Director of NISRA and Kara Repsys Regional Coordinator of NISRA presented an annual report on services that NISRA has provided in the City of Elgin. Neighborhood Housing Services/ Elgin Community Network Presentation John Placeres, Director of Neighborhood Housing Services of Fox Valley, and Danise Habun, Human Relations Commission Chair, presented information regarding the recently held NeighborWorks Day in the south east end of Elgin. Consideration of Agreement with Interested Property Owners Adjacent to Tyler Creek for Streambank Stabilization Project Assistance David Lawry, Public Services Director, and Kyla Jacobsen, Water Director, presented information regarding the Tyler Creek Streambank Stabilization Project. Councilmember Moeller asked for confirmation that the money for the 50/50 split was coming from developer fees designated for this project and if the agreement would remain with the property should a change of ownership occur. It was confirmed that the 50/50 split would come from the developer fees and that a memorandum of agreement would be filed to attached the agreement to the property. Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to approve the Tyler Creek Fund Streambank Assistance Program in the amount of $925,800 to facilitate restoration in the Tyler Creek watershed to mitigate the stream bank damage and prevent further erosion. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole July 13, 2011 Page 2 Consideration of Purchase of Service Agreement with Public Action to Deliver Shelter (PADS) of Elgin Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve a service agreement with Public Action to Deliver Shelter (PADS) of Elgin in the amount of $21,190 to provide financial support for overnight shelter and meals to the homeless. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Naming of the Regional Park Councilmember Dunne noted that it was fitting tribute for the park to be named after Mr. Cook because of his years of service. Councilmember Dunne made a motion, seconded by Councilmember Moeller to concur with the recommendation to name the Regional Park the Jack E. Cook Park and Forest Preserve. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Acceptance of the Department of Justice COPS 2010 Technology Grant for Purchase and Installation of Squad Car Video Cameras and Related Equipment Councilmember Powell made a motion, seconded by Councilmember Prigge, to authorize the acceptance of the COPS 2010 grant to fund the purchase and installation of squad car video cameras and their related components in the amount of $460,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Amendment No. 2 to an Agreement with Baxter and Woodman for 2007- 2013 National Pollution Discharge Elimination System Phase II Storm Water Permit Project Councilmember Steffen made a motion, seconded by Councilmember Prigge, to approve Amendment No. 2 with Baxter and Woodman in the amount of $104,721 for the 2007-2013 National Pollution Discharge Elimination System Phase II Storm Water Permit Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Moeller abstained due to a conflict of interest. Committee of the Whole July 13, 2011 Page 3 Consideration of Amendment to Development Agreement with Artspace USA Councilmember Dunne asked about the cost, including the current request. Colleen Lavery, Chief Financial Officer noted that cash outlay was $1,007,500 with $32,000 coming from the General Fund with the remaining coming from TIF funds (Tax Increment Financing). The property ended up costing $7,500 with the actual market value being $2,560,000. Councilmember Dunne asked if there is a conveyance on the property for it to only be used for recreation and education, and how that affected the appraisal of the property. Corporation Counsel Cogley explained that the property was appraised using its highest and best use which was commercial. Councilmember Prigge asked if this amount was eligible to make a loan. City Manager Stegall stated that it was asked if it could be a loan but in order to keep the tax credits and for the project to remain viable the funds could not come as a loan, and without the $250,000 the project would be in jeopardy. Councilmember Dunne asked about how many construction jobs this project would bring to the City and if this would be the last time the City would be asked for funds for this project. Heidi Kurtze, Director of Property Development for Artspace, stated that this would be the last request for funds. Councilmember Gilliam noted that it was $250,000 or the property would not be developed and that the funds were not out of the General Fund, but from the TIF funds. He felt the project was good for downtown and would help in the downtown revitalization. Councilmember Steffen noted that the City would realize over the remaining years of the TIF a 30% return on investment (ROI). Councilmember Moeller echoed Councilmember Steffen’s point regarding the ROI. She also noted the $250,000 could not be used to help bring down the City’s deficit. She stated the investment will generate more in the way of TIF funds, but it will also bring in future sales tax revenue. Mayor Kaptain noted that the funds would be distributed half now and half at the close of the project, which would be in approximately in one year. Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to approve an amendment development agreement with Artspace Projects, Inc. to provide TIF funding in an amount of $250,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole July 13, 2011 Page 4 Discussion Regarding Downtown Carnivals Councilmember Prigge continued a discussion that was held at the Council’s retreat regarding downtown carnivals. He noted that other viable sites in the city and that there was no ordinance that prohibits carnivals anywhere in the City. Councilmember Prigge made a motion, seconded by Councilmember Dunne, to direct Corporation Council to draft an ordinance to ban carnivals in the downtown area. Upon a roll call vote: Yeas: Councilmember Prigge. Nays: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. The motion was defeated. Announcements from Council Councilmember Dunne stated that on July 16, 2011 there will be a dedication of a new club room at the VFW Hall on 1601 Weld Road. Councilmember Prigge had concerns about the increase of graffiti and to increase the turn-around time for removal. Councilwoman Powell had asked if the Police had data regarding the number of graffiti cases that end in the perpetrator being apprehended. Police Chief Swoboda noted it is often a small percentage that are apprehended. Councilmember Steffen on August 20, 2011 from 4-7 p.m. the Kiwanis Club will have a BBQ fundraiser at Highland and Randall Road. The meals would be $12.50. Mayor Kaptain congratulated staff member Aaron Cosentino regarding his work on the Sustainability Plan and his recent presentation of the plan. Mayor Kaptain also noted that the Budget Task Force has received 57 qualified applicants. Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events. Committee of the Whole July 13, 2011 Page 5 Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:25 p.m. s/ Kimberly Dewis July 27, 2011 Kimberly Dewis, City Clerk Date Approved