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HomeMy WebLinkAbout08 - April 27, 2011 COW COMMITTEE OF THE WHOLE MEETING April 27, 2011 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 7:10 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the minutes of the April 13, 2011, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmembers Moeller and Powell abstained. Consideration of Intergovernmental Agreement with Hoffman Estates Park District for the Development of a Playground on the Princeton West Park Parcel in the City of Elgin Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve an intergovernmental agreement with Hoffman Estates Park District for the development of a playground, which will require an initial expenditure of $12,000, with estimated annual maintenance costs of $12,450. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Steffen noted this is a creative partnership between two governmental entities. Consideration of Amendment to Agreement No. 1 with Christopher B. Burke Engineering, Ltd. to add Construction Engineering Services for the Lord Street Sewer Separation Project Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve an amendment to the current professional services agreement with Christopher B. Burke Engineering, Ltd. to add construction services and a fee of $394,524. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Change Order No. 1 and Final to Bid 10-064 with Skirmont Mechanical for Fire Station Sewer Replacement Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve a change order to the contract with Skirmont Mechanical in the amount of $15,762 for the fire station sewer replacement. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Dunne said this was an impressive job being done by a local contractor. Committee of the Whole April 27, 2011 Page 2 Consideration of Amendment to Christopher B. Burke Engineering Ltd. for North and Porter Street Construction Services Councilmember Moeller asked what phase this project was in and how many were left. David Lawry, Director of Public Services, said he thought several phases were left, but that he would get her a definite answer. Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to amend the current professional services agreement with Christopher B. Burke Engineering, Ltd. to add construction services fees of $170,532. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Ordinance Amending the Composition of the Liquor Control Commission Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve an ordinance amending the composition of the Liquor Control Commission to the mayor and all six councilmembers. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Resolution Requesting Permit from Illinois Department of Transportation to Close Portions of State Routes for the Elgin Valley Fox Trot Mayor Kaptain asked if the traffic control issues had been resolved and Mr. Stegall said there were plans in place to deal with them. Mayor Kaptain said he had concerns about the elderly and disabled getting to and from Veterans Memorial Park. Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve a resolution requesting a permit from the Illinois Department of Transportation for closure of the designated state routes for the annual Elgin Valley Fox Trot and associated activities on Monday, May 30, 2011. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Contract with InfoSend, Inc. for the Printing and Mailing of Water Bills and Delinquency Notices Councilmember Powell made a motion, seconded by Councilmember Dunne, to award a contract to InfoSend, Inc. in the amount of $22,000 for the printing and mailing of water bills and delinquency notices. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole April 27, 2011 Page 3 Announcements from Council Councilmember Gilliam asked that discussion of the guidelines for “Recognize Persons Present” be placed on the upcoming council retreat agenda. Councilmember Dunne announced an upcoming carnival fund-raiser. Councilmember Prigge recognized several staff members for the assistance during the recent Pet Health & Safety Fair. Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events including Green Town and Green Expo. Adjournment Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:25 p.m. s/ Diane Robertson May 11, 2011 Diane Robertson, City Clerk Date Approved