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Home My WebLink About07 - April 13, 2011 COW COMMITTEE OF THE WHOLE MEETING April 13, 2011 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the minutes of the April 13, 2011, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Acceptance of an I-Case Interface Grant to Fund a New World Systems Contract for Construction of an Interface to the Illinois State Police Arrest and Case Database A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Councilmember Steffen asked how this system compared to the prior system. Police Lt. Bill Wolf stated that PIMS was the prior system and a number of agencies were linked to this system. He said that recently it has not been funded properly and that agencies have withdrawn from the system. The New World Systems program syncs with the Illinois State Police system. Agencies submit information to the Illinois State Police and this information can then be shared with other agencies that are linked within system. He noted that Elgin would be one of the first larger agencies to become part of the program. Councilmember Dunne asked what happens if the system goes down. Lt. Wolf said the city has its own independent system which is cellular. If the connection with the Illinois State Police system were to go down, it would only delay the sharing of information. It would not affect any in-house operations. Consideration of RFP 11-021 for Service Agreement with Carlucci Hospitality for Porter’s Pub Food and Beverage City Manager Stegall indicated the Council will be asked to table this item during the regular meeting. Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the agreement with Carlucci Hospitality for food and beverage service for Porter’s Pub in the amount of $420,000. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: Councilmember Dunne. Committee of the Whole April 13, 2011 Page 2 Consideration of Renewal of Sole Source Agreement with Motorola for CAD and PMDC Maintenance Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the renewal of the sole source Maintenance Agreement with Motorola to maintain public safety legacy Computer Aided Dispatch and Premier Mobile Data Computer Systems, in the amount of $119.844. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Renewal of Sole Source Agreement with Motorola for Infrastructure Maintenance Councilmember Warren made a motion, seconded by Councilmember Dunne, to approve the renewal of the sole source Infrastructure Maintenance Agreement with Motorola to maintain the Emergency Communications infrastructure in the amount of $301,377. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Amendment to the City of Elgin Retiree Health Insurance Trust Agreement Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve an amendment to the Retiree Health Insurance Trust Agreement to update trustee titles and permit future amendments to be made by the trustees. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Ordinance to Approve the List of Selected Recipients to Participate in the 2011 75/25 Historic Architectural Rehabilitation Grant Program Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the participation of the following eight recipients in the 2011 75/25 Historic Architectural Rehabilitation Grant Program in the amount of $100,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. 75/25 HISTORIC ARCHITECTURAL REHABILITATION GRANT APPLICANTS Applicants that qualified Owner Address Total Points Lowest Bid Grant Amount 1 William Decker 530 S Liberty 100 $ 29,992.00 $ 20,000.00 2 Jose Moreno 432 S Liberty 81.83 $ 13,400.00 $ 10,050.00 3 Dann & Nancy Farquhar 806 W Highland 80.58 $ 11,950.00 $ 8,963.00 4 Leola Ellsworth 1020 N Spring 67.05 $ 6,490.00 $ 4,868.00 5 Grace Gordon 205 N Gifford 65.88 $ 14,775.00 $ 11,081.00 Committee of the Whole April 13, 2011 Page 3 6 Adella Bedwell 706 Douglas 49.11 $ 22,413.00 $ 16,810.00 7 John Winkle 480 Arlington 48.94 $ 13,955.00 $ 10,466.00 8 Krissy Palermo 320 N Spring 44.66 $ 25,800.00 $ 17,762.00 $ 138,775.00 $ 100,000.00 Consideration of Acceptance of Public Improvements in the Edgewater Unit 2 Subdivision Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to approve the acceptance of the public improvements for ownership and maintenance in the Edgewater Unit 2 Subdivision. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Acceptance of Public Improvements within the Edgewater Unit 3 Subdivision Councilmember Warren made a motion, seconded by Councilmember Gilliam, to approve the acceptance of the public improvements for ownership and maintenance in the Edgewater Unit 2 Subdivision. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Contract with Seven Generations Ahead and a5 to Host the Green Town Sustainability Conference at the Centre of Elgin Councilmember Steffen made a motion, seconded by Councilmember Gilliam, Approve contract with Seven Generations Ahead and a5 to host a sustainability conference in the amount of $25,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Renewal of Agreement with School District U-46 for the Continuation of the Police Liaison Program Councilmember Warren made a motion, seconded by Councilmember Gilliam, to approve an agreement with School District U-46 for officer salary reimbursement relating to officers assigned to the police liaison program. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of 2011 Youth Sports Capital Improvements Grants Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the following 2011 Youth Sports Capital Improvement Grants, as recommended by the Parks and Recreation Advisory Board, in the amount of $47,180. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole April 13, 2011 Page 4 Elgin American/National Little League AED $ 1,700 Miscellaneous Projects $ 14,400 Total $ 16,100 American Legion Practice Hitting Pads $ 500 Total $ 500 Elgin Classic Little League Fencing $ 7,000 Total $ 7,000 Babe Ruth Teener League Landscaping and announcer booth improvements $ 6,000 Total $ 6,000 Elgin Youth Football Sideline Repairs $ 7,000 Water Line and bleacher repair $ 3,500 Total $ 10,500 Elgin Continental Little League Electrical $ 4,000 Men’s Washroom $ 1,500 Total $ 5,500 Training $ 1,580 Total $ 1,580 Total presented for consideration: $ 47,180 Announcements from Council None Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events. Committee of the Whole April 13, 2011 Page 5 Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting adjourned at 6:15 p.m. s/ Diane Robertson April 27, 2011 Diane Robertson, City Clerk Date Approved