HomeMy WebLinkAbout05 - March 9, 2011 COW
COMMITTEE OF THE WHOLE MEETING
March 9, 2011
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen,
Warren, and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the
minutes of the February 23, 2011, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays:
None.
Consideration of Agreement with Data Wave for the Purchase of a Point of Sale System for
Porter’s Pub at Bowes Creek Golf Course
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to approve an
agreement with Data Wave for the purchase of a point-of-sale system for Porter’s Pub in the amount
of $27,846.
Councilmember Steffen asked if this equipment was compatible with that at the other courses. City
Manager Stegall said he didn’t know if it was initially, but that it can be.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Nays: None.
Consideration of Annual Purchase of Service Agreement with Neighborhood Housin g
Services of the Fox Valley, Inc.
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve a Purchase
of Service Agreement with Neighborhood Housing Services of the Fox Valley, Inc. in the amount of
$38,100. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Prigge, Steffen, Warren,
and Mayor Schock. Nays: None. Councilmember Prigge abstained due to conflict.
Consideration of Annual Purchase of Service Agreement with Elgin Community Network
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve the
Purchase of Service Agreement with the Elgin Community Network in the amount of $20,420.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Prigge, Steffen, Warren, and
Mayor Schock. Nays: None. Councilmember Kaptain abstained due to conflict.
Committee of the Whole
March 9, 2011
Page 2
Consideration of Contract with Converging Networks Group for Network Switches and
Infrastructure Upgrade
Councilmember Steffen made a motion, seconded by Councilmember Warren, to award a
contract to Converging Networks Group for Extreme Networks switches and implementation
services in the amount of $265,000. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Mayor Schock commented that this expenditure is projected to save the city over $3 million in
the next eight years.
Consideration of Contract with Sayers40, Inc. for the Aruba Wireless Network System
Infrastructure
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to award a
contract to Sayers40, Inc. for the Aruba wireless network system and implementation services in
the amount of $33,939. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Agreement with Motorola for the Purchase of Mobile Radios, Portable
Radios and Associated Hardware
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve an
exception to the procurement ordinance for the purchase of mobile radios, portable radios and
associated hardware from Motorola in the amount of $31,077.99. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays:
None.
Consideration of Acceptance of a Staffing for Adequate Fire and Emergency Response
Grant Funding for the Hiring of Two Replacement Firefighters
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the use
of SAFER grant funds to hire two replacement firefighters. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays:
None.
Councilmember Gilliam thanked Aaron Cosentino, Chief Fahy and Councilmember Dunne for
their assistance in obtaining this grant.
Consideration of Amendment to the Overhead Sewer and Backflow Valve Assistance
Program to Increase Eligibility
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve changes to
the eligibility requirements for the Overhead Sewer and Backflow Valve Assistance Program.
Committee of the Whole
March 9, 2011
Page 3
Councilmember Kaptain asked staff to research the possibility of including the area south of Bluff
City Boulevard and east of St. Charles.
Councilmember Prigge asked why only six residents had taken advantage of this program. City
Manager Stegall said he did not know for sure, but thought the current economic conditions were
partially responsible.
Councilmember Dunne would like to see this grant program included in some type of handout listing
all city grants.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Nays: None.
Consideration of Designation of the Sawyer Mansion at 806 West Highland Avenue as an
Individual Elgin Landmark
Councilmember Gilliam made a motion, seconded by Councilmember Prigge, to approve the
designation of the Sawyer Mansion located at 806 West Highland Avenue as an Individual
Landmark. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen,
Warren, and Mayor Schock. Nays: None.
The owners, Dan and Nancy Farquhar, were present in the audience.
Consideration of an Ordinance to Approve the List of Selected Recipients to Participate in
the 2011 50/50 Historic Architectural Rehabilitation Grant Program
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the
participation of the following six recipients listed in the table below for the 2011 50/50 Historic
Architectural Rehabilitation Grant Program in the amount of $100,000. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays:
None.
50/50 HISTORIC ARCHITECTURAL REHABILITATION GRANT APPLICANTS
Applicants that qualified
Owner Address
Total
Points Lowest Bid Grant Amount
1 Tom & Donna Leetz 364 Division Street 87.1600 $ 45,500.00 $ 20,000.00
2
Carl Brahms & Nicole Tuhy-
Brahms 730 Douglas Avenue 84.5000 $ 52,419.00 $ 20,000.00
3 Keith Flaningam 248 Michigan Street 79.3300 $ 39,500.00 $ 19,750.00
4 Dan & Pat Miller 165 S Gifford Street 77.0000 $ 28,320.00 $ 14,160.00
5 Keith Flaningam 279 Villa Street 73.9100 $ 41,500.00 $ 20,000.00
6 Robert Conforti 217 Michigan Street 72.2500 $ 43,000.00 $ 6,090.00
$ 250,239.00 $ 100,000.00
Committee of the Whole
March 9, 2011
Page 4
Consideration of Adoption of 2011 Official Zoning Map
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve and adopt
the 2011 Official Zoning Map. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam,
Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Amendment to Bid Number 10-035 Awarded to Ultrastrobe
Communications to Include Equipment Transfers and Maintenance
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to amend Bid
Number 10-035 awarded to Ultrastrobe Communications to include equipment transfers and
maintenance in the amount of $40,740. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Amendment to Agreement No. 1 with Engineering Enterprises, Inc. to
Add Construction Engineering Services for the 2011 Neighborhood Rehabilitation
Raymond Street Project
Councilmember Warren made a motion, seconded by Councilmember Kaptain, to amend the
current professional services agreement with Engineering Enterprise, Inc. to add both
construction services and a fee of $425,729. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Acceptance of Public Improvements in Longcommon Parkway and
Beckman Trail of the Edgewater Subdivision
Councilmember Kaptain made a motion, seconded by Councilmember Warren, to accept the public
improvements for ownership and maintenance in Longcommon Parkway and Beckman Trail of the
Edgewater Subdivision. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Engineering Services Agreement with Dixon Engineering, Inc. for the
Shales Parkway Water Tower Painting Project
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve an
engineering services agreement with Dixon Engineering, Inc. for the construction phase of the
Shales Parkway Water Tower Painting Project in the amount of $52,038. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock.
Nays: None.
Committee of the Whole
March 9, 2011
Page 5
Consideration of Proposed Responsible Bidder Ordinance
Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve an
amendment to the procurement ordinance providing a more comprehensive definition of a
responsible bidder. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
Announcements from Council
Councilmember Prigge announced an upcoming Pet Health & Safety event to be held on April
10, 2011, open to Elgin residents.
Councilmember Kaptain announced the following two events:
The Gail Borden Public Library and the Elgin Community Network will sponsor an Elgin
Alive event on March 16, 2011, entitled How Your Government Works.
Friends of Lords Park Zoo are holding a fundraiser on March 26, 2011.
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the
meeting to Executive Session for the following purpose:
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office,
When the Public Body is Given Power to Appoint Under Law or Ordinance, or the
Discipline, Performance or Removal of the Occupant of a Public Office, When the
Public Body is Given Power to Remove the Occupant Under Law or Ordinance -
Exempt Under Section 120/2(c) (3) of the Open Meetings Act
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Nays: None.
The meeting adjourned at 6:20 p.m.
s/ Diane Robertson March 23, 2011
Diane Robertson, City Clerk Date Approved