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HomeMy WebLinkAbout01 - January 12, 2011 COW COMMITTEE OF THE WHOLE MEETING January 12, 2011 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve the minutes of the December 15, 2010, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. First Public Hearing for the 2011-2012 Community Development Block Grant Program Mayor Schock declared the public hearing open. Marc Mylott, Director of Community Development, stated that staff anticipates that the city will receive approximately $920,000 for the 2011 program year. He noted that the first public hearing establishes the final deadline for submission of applications. As of December 15, 2010, the city had received twelve applications requesting over $1.2 million. The public hearing also provides applicants with a forum to make presentations before the City Council regarding their projects and an opportunity for citizens to comment on current and past CDBG funded projects. At this time, Lisa Sampson, of the Community Crisis Center, submitted a proposal for interior renovation. Mr. Mylott reported that staff will review each application to ensure requested funding conforms to all HUD and city requirements; staff will present their recommendations before Council at the Work Session scheduled for February 9, 2011, 6:00 p.m.; a 30-day public review period of selected projects will begin February 13, 2011 and end March 15, 2011; staff will present all public comments at the final public hearing on March 23, 2011; Council will finalize selected projects at the final public hearing, and staff will prepare the FY 2011 Annual Action Plan for submittal to HUD by April 15, 2011. Councilmembers Gilliam and Kaptain offered to work with staff to review the submitted proposals. There being no other comments or questions, Mayor Schock declared the hearing closed. Later in the meeting Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to reopen the hearing. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. At this time Mayor Schock declared the hearing reopened. Colleen Bandy of One Hope United submitted a proposal for playground equipment. Mr. Mylott also reported that Neighborhood Housing Services had submitted their proposal. The new total of submittals is now fifteen. There being no other comments or questions at this time, Mayor Schock declared the hearing closed. Committee of the Whole January 12, 2011 Page 2 Consideration of City Support for the Ride in Kane Program with Pace Councilmember Gilliam made a motion, seconded by Councilmember Warren, to approve a resolution to fund the city’s contribution to the Ride in Kane Program with Pace in the amount of $74,513. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Community Development Block Grant Sub-Recipient Agreement with Neighborhood Housing Services of the Fox Valley Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve a Sub- Recipient Agreement with Neighborhood Housing Services of the Fox Valley to assist with individual counseling for both pre-purchase and foreclosure prevention in the amount of $29,750. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Kaptain abstained due to conflict. Consideration of Service Agreements with Independent Fitness Contractors Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve service agreements with various independent fitness contractors to provide group fitness instruction, personal training and massage therapy at The Centre in 2011 in the amount of $62,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Dunne asked if the various contractors had complied with the city’s business license requirements and City Manager Stegall said they had. He also noted that this had been added to the process. Mayor Schock mentioned that he had received multiple compliments on the fitness instructors. Consideration of Service Agreement with Dixon Dance Academy Contractor Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve a service agreement with Dixon Dance Academy to provide dance instruction for 2011 at The Centre in the amount of $32,126. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Service Agreement with Midwest Academy of TaeKwon-Do Councilmember Warren made a motion, seconded by Councilmember Gilliam, to approve the service agreement with Midwest Academy of TaeKwon-Do to provide TaeKwon-Do instruction at The Centre and the Eastside Recreation Center in 2011 in the amount of $27,300. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole January 12, 2011 Page 3 Consideration of Contract Addendum with Nadler Golf Car Maintenance for Upgrade of Global Positioning System at Bowes Creek Country Club Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve an addendum to the Nadler Golf Car Maintenance contract in the amount of $58,289 over two years. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Construction Engineering Services Agreement with Hampton Lenzini and Renwick for Kimball and National Streets Councilmember Warren made a motion, seconded by Councilmember Gilliam, to approve a construction engineering services agreement for federal participation with Hampton Lenzini and Renwick, Inc. in the amount of $13,202 for services necessary to comply with grant requirements on the city’s behalf. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Local Agency Agreement for Federal Participation with the Illinois Department of Transportation for the Congestion Mitigation and Air Quality Funding of the Kimball and National Street Traffic Signal Interconnect Project Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the Local Agency Agreement with the Illinois Department of Transportation for the construction and construction engineering for federally funded subject project in the amount of $156,203 of which the city would be responsible for $53,003. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Local Agency Amendment Agreement for Additional Federal Participation with the Illinois Department of Transportation for the Dundee Summit Roundabout Project Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve the Local Agency Amendment Agreement with the Illinois Department of Transportation for the right-of-way acquisition for federal funds in the amount of $772,000 of which the city would be responsible for $155,000. Councilmember Dunne stated that he had concern about the project as he has not seen support for it from the community. Councilmember Kaptain said that he also has concerns especially regarding the land acquisition. Councilmember Warren said that although it may not be the popular option, it was the best option for continued access to the surrounding businesses. Councilmember Prigge said he could not support the project in that he felt there are too many problems with a roundabout and he was most concerned about safety. Councilmember Steffen said a roundabout would not strangle access to the businesses located at that intersection and that it would be easy to adapt to this way of driving. He mentioned that a roundabout would mean that Summit would not have to be realigned and that Giffort Street could be opened up. Councilmember Gilliam said the city does not want to Committee of the Whole January 12, 2011 Page 4 kill the businesses at that location. Mayor Schock stated that the roundabout in College Green has been well received. He noted they have been proven to reduce gas consumption and emissions. He has read that a roundabout can save over 200,000 gallons of gas per year. He also said that 80% of this project is going to be paid by non-Elgin money. Councilmember Warren said that he wanted to remind everyone that this roundabout is a flow device, not a calming device. Councilmember Prigge felt a roundabout should not be in a neighborhood and that the location at Summit and Dundee is too dense. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Steffen, Warren, and Mayor Schock. Nays: Councilmember Prigge. Consideration of Agreement with Pictometry International Corp. for Oblique Aerial Imagery and Software Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve a six- year agreement with Pictometry International Corp. in the amount of $128,883, to enhance the accuracy and functionality of the city Geographic Information System. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Amendment No. 2 to the Agreement with Black & Veatch for Airlite Street Water Treatment Plant Improvements Councilmember Kaptain made a motion, seconded by Councilmember Dunne, to approve Amendment No. 2 to the previously signed agreement with Black & Veatch for engineering services associated with the Airlite Street Water Treatment Plant improvements, in the amount of $47,107. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 with Wills Burke Kelsey and Associates for Engineering Services for Motor Fuel Tax Program Councilmember Warren made a motion, seconded by Councilmember Dunne, to approve Change Order No.1 with Wills Burke Kelsey and Associates Ltd. in the amount of $9,970. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Announcements from Council Councilmember Prigge announced that the Elgin Area Historical Museum will be open in January and February and that on Fridays admittance will be free. Committee of the Whole January 12, 2011 Page 5 Councilmember Dunne said that he had read some reports concerning other local water sources containing chromium 6 and that he had asked Kyla Jacobsen, Water Director to give a report on Elgin’s water supply. Ms. Jacobsen reported that several tests had been conducted and that there was a less than detectable level of chromium 6 in the water. She noted that testing will be conducted on a quarterly basis. Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the meeting to Executive Session for the following reason: Purchase or Lease of Real Property for Use of the Public Body (Exempt Under Section 120/2(c)(5) of the Open Meetings Act ) Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting adjourned at 6:35 p.m. s/ Diane Robertson January 26, 2011 Diane Robertson, City Clerk Date Approved