HomeMy WebLinkAbout18 - September 22, 2010 COW
COMMITTEE OF THE WHOLE MEETING
September 22, 2010
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Absent: Councilmember Gilliam
Approval of Minutes
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
minutes of the September 8, 2010, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Acceptance of Starcom 21 Justice Assistance Grant for a Sole Source
Radio Purchase
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
Consideration of Acceptance of Proposal of Lundstrom Insurance for Limited Self -
Insurance Program for 2010-2011
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
Councilmember Dunne asked about the excess worker’s compensation retention. Roger
Leonard, of Lundstrom Insurance, said that the underwriters had recommended raising the
retention from the current $550,000 to $600,000.
Consideration of an Engineering Services Agreement with Burns and McDonnell for 2011
Eagle Heights North Neighborhood Street Rehabilitation Project
David Lawry, Public Services Director, gave a brief presentation on the street rehabilitation projects.
He noted that the city began an aggressive program to rehabilitate its streets beginning in the early
1990’s corresponding with increasing investment in the city’s neighborhoods. Prior to that, there
was no consistent effort to address the increasing degradation of the city’s streets. The initial effort
focused primarily on surface pavement restoration along with minor sidewalk, curb and gutter
repairs. As the program expanded, coinciding with the introduction of the City’s Five-Year Financial
Plan, utilities were evaluated for replacement and sidewalks, curb, and gutters underwent restoration
versus minor repair. The city currently maintains a portfolio of three unique street programs, those
being: reconstruction, rehabilitation and resurfacing. He also stated that a new component to the
program includes working with Code Administration to resolve code violations; evaluating trees and
removing and replacing as necessary; planting trees where needed and as wanted; reviewing signage
placement; and mid-block street lights.
Councilmember Steffen asked if bike racks could be included where possible. Mr. Lawry said the
Bicycle Master Plan was being considered. Councilmember Dunne asked why a street project would
Committee of the Whole
September 22, 2010
Page 2
involve the Code Department. City Manager Stegall replied that it is a part of taking a holistic
approach to the neighborhood. Mayor Schock mentioned there had been a number of water main
leaks in Eagle Heights and was this being looked into. Mr. Lawry said it was and that approximately
13,000 feet of water main will be replaced. Councilmember Prigge said he was pleased that many of
the street projects are on the east side.
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve an
agreement with Burns and McDonnell for the engineering services necessary to prepare design and
bidding documents for the 2011 Eagle Heights North Neighborhood Street Rehabilitation Project.
Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor
Schock. Nays: None.
Consideration of an Engineering Services Agreement with Hampton Lenzini and Renwick
for the 2011 Center/Seneca Neighborhood Rehabilitation Project
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve an
agreement with Hampton Lenzini and Renwick for the engineering services necessary to prepare
design and bidding documents for the 2011 Center/Seneca Neighborhood Street Rehabilitation
Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Nays: None.
Consideration of an Engineering Services Agreement with Engineering Enterprises, Inc.
for the 2011 Raymond Street Neighborhood Street Rehabilitation Project
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve an
agreement with Engineering Enterprises Inc. for the engineering services necessary to prepare design
and bidding documents for the 2011 Raymond Street Neighborhood Street Rehabilitation Project.
Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor
Schock. Nays: None.
Consideration of an Engineering Services Agreement with Christopher B. Burke
Engineering for the 2011 North Street/Porter Neighborhood Street Rehabilitation Project
Councilmember Steffen made a motion, seconded by Councilmember Prigge, to approve an
agreement with Christopher B Burke, Engineering Ltd. for the engineering services necessary to
prepare design and bidding documents for the 2011 North Street/Porter Neighborhood Street
Rehabilitation Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
Committee of the Whole
September 22, 2010
Page 3
Consideration of a Contract with Konica Minolta Business Solutions for Citywide Multi-
Functional Devices
Councilmember Kaptain made a motion, seconded by Councilmember Warren, to approve a contract
with Konica Minolta Business Solutions for the lease of fifteen black and white and three color
multi-functional devices. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Center City Commercial Retrofit Grant Program
Sarosh Saher, Senior Planner, reviewed the program explaining that the city allocated $227,600
of the EECBG Fund for the Center City Commercial Retrofit Grant Program. Sixteen
applications were received and staff is recommending approval of five based on completeness of
proposal, potential energy savings, jobs created, matching funds provided, and the project’s
potential to be a good case study for future development.
Councilmember Kaptain asked how funding was determined. He said that two applications were
scored the same, but one did not get funded. He wanted to make sure that everyone was treated
fairly.
Councilmember Dunne questioned Recipient No. 5’s application requesting funds to be used
towards a new boiler. He said he thought they had abandoned their boiler plan and had gone to
using other technology. Mr. Sarosh said they had demonstrated a need for a boiler replacement
and this had been taken into consideration along with the effect it would have on the entire
building. Tonya Hudson, Director of Downtown Neighborhood Association, expanded on the
selection process and stated they had held a workshop and had worked with those parties who
wished to submit applications.
Mayor Schock suggested that additional funds be allocated to cover applicant No. 6.
Councilmember Kaptain stated that he would like to see additional information on the projects
and Councilmember Dunne added that he would like to see the total cost of the projects. Mayor
Schock mentioned that several applicants had expressed concerns about delays because many of
the projects will be most effective if they are completed by winter.
Councilmember Kaptain made a motion, seconded by Councilmember Dunne, to table
consideration of the Center City Commercial Retrofit Grant Program until the meeting of
October 13, 2010. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
Committee of the Whole
September 22, 2010
Page 4
Announcements from Council
Councilmember Kaptain stated that residents may take pictures of any code violation and pass
them on to the Code Department. If possible they should include the address of the violation and
the name of the person who is submitting the information for follow-up purposes.
Councilmember Kaptain announced the upcoming Neighbor Works project this coming
Saturday. Councilmember Warren reminded everyone that the Together We Are Elgin luncheon
will be held at Garfield School following the conclusion of the Neighbor Works project.
Councilmember Warren also gave kudos to Downtown Neighborhood Association and to Sigi
Psiminos for the successful Art Salon; to the Elgin Short Film Festival Committee and Sylvia
Grady for the successful Short Film Festival; and to the previous City Council for their work in
securing the Art Space Project.
Councilmember Prigge complimented the partnership between the Kane County State’s Attorney
office and the Elgin Police Department regarding the recent lawsuit against various gangs.
Councilmember Steffen mentioned that during the Gifford Park Association House Walk,
questions were asked about the valuation that was placed on trees at the various sites. He said
that residents can go to the city’s website to determine the value of trees located on their
property.
Announcements from Staff
Mr. Stegall noted that since 1990, $150 million has been spent on city streets.
Adjournment
Councilmember Prigge made a motion, seconded by Councilmember Dunne, to adjourn and go
into the Executive Session for the purpose of discussing the matters outlined below. Upon a roll
call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock.
Nays: None.
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office,
When the Public Body is Given Power to Appoint Under Law or Ordinance, or the
Discipline, Performance or Removal of the Occupant of a Public Office, When the Public
Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under
Section 120/2(c) (3) of the Open Meetings Act
The meeting adjourned at 6:50 p.m.
s/ Diane Robertson October 13, 2010
Diane Robertson, City Clerk Date Approved