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HomeMy WebLinkAbout13 - July 14, 2010 COW COMMITTEE OF THE WHOLE MEETING July 14, 2010 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve the minutes of the June 23, 2010, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Gilliam abstained. Elgin Art Showcase and Cultural Arts Commission Presentation Sylvia Grady, manager of the Elgin Art Showcase and staff liaison for the Cultural Arts Commission, gave a presentation on recent activities at the Art Showcase. She noted that there are twenty-five not-for-profit arts groups in Elgin and there were forty-two bookings last year. Audience attendance continues to grow and groups outside of Elgin have also used the facility. Ms. Grady stated that the Cultural Arts Commission now sponsors many community events and she introduced those members of the Commission who were present. Sean Hargadon, chairman of the Commission, noted that the Commission has recently sponsored the 1440 Show, Walk About Theatre, the Artist Salon, and Page to Stage. He said that the Commission is working with the city to make it a destination. Mayor Schock thanked the members of the Commission for their hard work. Councilmember Dunne asked about the status of the lease. Ms. Grady replied that it was currently month-to-month. Corporation Counsel William Cogley stated that the building management has submitted plans addressing the code issues. Consideration of Agreement with Shales McNutt Construction for the Exterior Structural Rehabilitation of the ROPE Officer Home at 302 W. Chicago Street Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to approve an agreement with Shales McNutt Construction for the exterior stabilization and rehabilitation of the structure at 302 W. Chicago Street at a cost of $225,709. RuthAnne Hall reviewed the project and the history of the property. It is believed to be the oldest surviving residence in the city. Architect Eric Pepa reviewed the proposed design of structure. He said that the home is in very poor condition and it is hoped it can be restored per a photograph of the original home. The exterior structural rehabilitation work will include: Committee of the Whole July 14, 2010 Page 2 Demolition and rebuilding of the rear north wall and rear third of the east wall Removal of existing front porch and replacement with new front porch based on historic photographs Removal of rear multi-level deck and replacement with new single level deck Replacement of all exterior doors and windows Reconfiguration of dormer on east façade New roof New sewer and water connection as necessary Removal of additional electrical services and installation on new 200 amp service Project management 10% contingency Laureen Blissard presented the LEED aspects and benefits. Councilmember Prigge asked if the costs will increase. John Shales said he can’t guarantee that they won’t, but stated the house was thoroughly inspected by several highly qualified contractors. There is also a 10% contingency built in to cover unexpected costs. Councilmember Dunne asked what the total cost is estimated to be and Ms. Hall answered $54.200. She said one grant had been obtained and staff is looking for others. Mayor Schock said that if a private investor had applied for a deconversion grant, that alone would have cost the city $120,000. Councilmember Dunne asked when rehabilitation was expected to be completed and Ms. Hall said within eighteen months. Councilmember Kaptain asked how the public would be using the house. Ms. Hall said the neighborhood would be asked for suggestions on how else it could be used in addition to being used as a ROPE house. City Manager reminded everyone that this location used to generate a large number of calls for service from the Police Department and that problem has now been eliminated. Councilmember Steffen asked about the high cost of rehabilitation during a slow economic time. Mr. Stegall said that cobblestone work is unique and therefore more costly. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of City Council Rules of Procedure Councilmember Warren made a motion, seconded by Councilmember Gilliam, to remove this item from the table. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole July 14, 2010 Page 3 Councilmember Warren wondered if city employees had any rules of conduct and Mr. Stegall said they had an Employee Handbook. Councilmember Warren also asked about boards, commissions, and committees. Mr. Cogley said they can adopt their own, but in lieu of nothing, Roberts Rules of Order would prevail. Councilmember Dunne said he would like to see public comment allowed on items discussed in Executive Session. Mayor Schock said this might not be possible due to it being considered confidential information per law. Councilmember Dunne clarified that he was referring to public property acquisition. Councilmember Dunne made a motion, seconded by Councilmember Kaptain, to allow persons to address the City Council on a matter which is on the agenda for the meeting at issue which has not been on the agenda of any other previous public meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Contract Extension with BTE Video Inc. for TV Production Programming and Video Services Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to approve an agreement contract extension for local programming with BTE Video Inc. in an amount not to exceed $28,750 for 2010. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Steffen, Warren, and Mayor Schock. Nays: None. Councilmember Prigge abstained due to conflict. Consideration of Amendment No. 1 with Engineering Enterprises, Inc. for Construction Engineering Services for 2010 Neighborhood Street Resurfacing Project Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to approve Amendment No. 1 with Engineering Enterprises Inc. for construction engineering services for the 2010 Neighborhood Street Resurfacing Project in the amount of $409,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Open Space Land Acquisition and Development Grant Application to the Illinois Department of Natural Resources for the Development of Phase I of the Regional Park Councilmember Gilliam made a motion, seconded by Councilmember Prigge, to approve the Open Space Land Acquisition and Development grant application to the Illinois Department of Natural Resources to assist with the development of Phase I of the regional park. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole July 14, 2010 Page 4 Consideration of Amendment to Chapter 11 of the Elgin Municipal Code, Entitled “Vehicles and Traffic” Councilmember Kaptain made a motion, seconded by Councilmember Warren, to approve the following recommendations from the Community Engagement Committee to amend Chapter 11, “Vehicles and Traffic.: 11.32.030: STOP INTERSECTIONS: Addition of: Street Direction To Stop For Preston Avenue Southbound Linden Avenue Chalkstone Avenue Overnight Parking Ban 11.60.050: STOPPING, STANDING, PARKING PROHIBITED WHERE: Addition of: Street Side Area/Time of Restriction Chalkstone Avenue Both Between Settler's Parkway and Cookson Avenue, between the hours of 2 AM and 6 AM. Center Street Parking Restriction Removal 11.60.050: STOPPING, STANDING, PARKING PROHIBITED WHERE: Removal of: Street Side Area/Time of Restriction Center Street West River Bluff Road to Cooper Avenue, from 9:00 A.M. to 10:00 A.M. and from 3:00 P.M. to 4:00 P.M., Monday through Friday, except holidays. By consensus, it was agreed to remove the Chalkstone provision from this amendment. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole July 14, 2010 Page 5 Consideration of Amendment to Agreement with the U.S. Department of Housing and Urban Development for the Neighborhood Stabilization Program Councilmember Warren made a motion, seconded by Councilmember Dunne, to approve the amendment to the City of Elgin’s 2010 Neighborhood Stabilization Program and authorize staff to submit the amendment to the U.S. Department of Housing and Urban Development. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Community Development Block Grant Sub -Recipient Agreement with the Northern Illinois Food Bank for the Food Distribution and Community Nutrition Center Project Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the Sub- Recipient Agreement between the City of Elgin and the Northern Illinois Food Bank for its Food Distribution and Community Nutrition Center Project in the amount of $50,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 with DiPaolo Company for Highland Avenue Combined Sewer Separation Project Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the execution of Change Order No. 1 with the DiPaolo Company for the Highland Avenue Combined Sewer Separation project for a total cost of $77,342. Kyla Jacobsen, Water Superintendent, reported that the reason for the change order was because it was discovered during the digging phase that the existing line was not straight, but was curved. Councilmember Prigge asked how many feet of pipe this involved and Ms. Jacobsen said it was 398 feet. Councilmember Dunne asked what percentage of the sewer system had been documented. Mr. Jacobsen said staff was in the process of trying to determine that for all piping. She said 95% of the water system was in the GIS and staff was working to get all the piping in there. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Announcements from Council Councilmember Warren thanked the downtown Neighborhood Association for the 4th of July parade. Councilmember Prigge asked staff to report on the status of calls for service to the Larkin Center. He also congratulated Chief Swoboda for his actions during the 4th of July parade. Committee of the Whole July 14, 2010 Page 6 Announcements from Staff Mr. Stegall announced the possibility of a new grant program for residents along Tyler Creek. By consensus the Council approved moving ahead with the grant application process. Public Information Officer, Sue Olafson, announced upcoming city events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Warren, to adjourn TO Executive Session for the following purpose: Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting adjourned at 7:25 p.m. s/ Diane Robertson July 28, 2010 Diane Robertson, City Clerk Date Approved