HomeMy WebLinkAbout11 - June 9, 2010 COW
COMMITTEE OF THE WHOLE MEETING
June 9, 2010
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:10 p.m.
in the Council Chambers. Present: Councilmembers Kaptain, Prigge, Steffen, Warren, and
Mayor Schock. Absent: Councilmembers Dunne and Gilliam
Approval of Minutes
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve the
minutes of the May 26, 2010, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Noise Task Force Presentation
This item was tabled by consensus of the Council.
Consideration of Purchase from New World Systems of Public Safety Information Systems for
Law Enforcement Records Management, Jail Management, Field Reporting, Mobile
Messaging, Computer Aided Dispatch and other Third Party Applications
Chief Swoboda reviewed the selection process and introduced Lt. Bill Wolf and Kristie Hilton who
were also on the selection committee and Larry Wells of New World Systems. Chief Swoboda noted
that the current system has many problems, including lack of efficiencies, lack of real time
information, and lack of citizen accessibility. He stated that the project goals were 1) public safety,
2) increase efficiencies with upgraded technologies, strengthen community access, and 3) support
green initiatives. He said the officers will spend less time on paperwork and more time in the
neighborhoods. Mr. Wells spoke about his company and its history. He said the system provides for
computer aided dispatch, records management, mobility, field-based reporting, and jail management.
In addition to the software from New World Systems, Coplogic will allow citizens to write reports
from home. www.CrimeReport.com will allow crime statistics to be viewed by both citizens and
landlords. Electronic ticketing can be utilized for both local ordinance complaints and state statute
violations. The complete package will allow for safety information to be provided to responders, for
information sharing, for business efficiencies, and for timely public safety analysis.
Councilmember Prigge asked how long reports would be available and Chief Swoboda said six
months. Councilmember Prigge also asked how long it takes to write an average report and Chief
Swoboda responded that it takes about ninety minutes to two hours. Councilmember Warren asked
if this would eliminate multiple reports and Chief Swoboda said that was the goal although it
wouldn’t necessarily eliminate all of them. Councilmember Steffen asked if this system would
interface with other police programs and was told that it would. He then asked about the 911 system
and Chief Swoboda said that system was completely separate. Councilmember Kaptain asked about
how data conversion would take place. Chief Swoboda said that New World’s goal is to keep the
Committee of the Whole
June 9, 2010
Page 2
information pristine. Older information will be accessible. Councilmember Kaptain felt that timely
access to crime statistics will be very useful to neighborhood associations.
City Manager Stegall said that this has been a team effort with several different city departments
involved in the process.
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the
purchase of software and implementation services supplied and provided by New World Systems for
a new public safety information system plus the related hardware and third-party applications
necessary for project support and completion, all in the amount of $1,473,335. Upon a roll call vote:
Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Purchase from Dacra for Enhanced Administrative Adjudication Software
Councilmember Steffen made a motion, seconded by Councilmember Prigge,* to approve the
purchase of software from Dacra for use in creating a police tow and abandoned vehicle inventory
system that integrates with the administrative adjudication program for ordinance violations in the
amount of $39,000.
Consideration of Intergovernmental Agreement with Rutland-Dundee Fire Protection District
for Automatic Aid
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve an
intergovernmental agreement with the Rutland-Dundee Fire Protection District for the provision of
automatic aid. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and
Mayor Schock. Nays: None.
Consideration of Elimination of Civil Service Commission
Councilmember Kaptain made a motion, seconded by Councilmember Warren, to dissolve the Civil
Service Commission and proceed with SEIU initial hires to be administered by the city manager and
SEIU promotions to be administered by a joint management-labor team.
Councilmember Kaptain said that he wanted the City Manager to be sensitive to ethnicity. Mr.
Stegall staged that the Civil Service system had limited employee selection and that it also prevented
the city from reaching out to other communities to find qualified employees. Ina Dews expressed her
concerns about the lack of minority employment.
Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock.
Nays: None.
Committee of the Whole
June 9, 2010
Page 3
Consideration of Purchase of Service Agreement with Elgin Community Network
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve the
Purchase of Service Agreement with the Elgin Community Network at a cost of $20,420. Upon a
roll call vote: Yeas: Councilmembers Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Councilmember Kaptain abstained due to conflict.
Consideration of Community Development Block Grant Sub-Recipient Agreement for the
YWCA of Elgin
Councilmember Steffen made a motion, seconded by Councilmember Prigge, to approve the
Community Development Block Grant Sub-recipient Agreement between the city and the YWCA of
Elgin for the YWCA’s roof repair and architectural services project in the amount of $55,400. Upon
a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and Mayor Schock.
Nays: None.
Consideration of Amendment No. 1 with Rezek, Henry, Meisenheimer and Gende, Inc. for
Construction Engineering Services for Highland Avenue 2010 Neighborhood Street
Rehabilitation Project
Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve
Amendment No. 1 with Rezek, Henry, Meisenheimer and Gende for construction engineering
services for the Highland Avenue 2010 Neighborhood Street Rehabilitation Project in the amount of
$119,341. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and
Mayor Schock. Nays: None.
Consideration of Contract with Reinders Distribution Company for Mowing Equipment for
the Elgin Sports Complex
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the
purchase the two large area mowers for the Elgin Sports Complex at a cost of $60,718.23 from
Reinders Distribution Company. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Purchase of Service Agreement with Downtown Neighborhood Association
for the 4th of July Parade
Councilmember Warren made a motion, seconded by Councilmember Steffen, to approve a Purchase
of Service Agreement with the Downtown Neighborhood Association for the 4th of July parade by
way of a $10,000 cash contribution and approximately $15,807 of labor and equipment provided by
the City for a total value of $25,807. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
A reminder was given that the parade would actually be held on July 3, 2010, this year.
Committee of the Whole
June 9, 2010
Page 4
Consideration of Prevailing Wage Rates for Public Works Contracts
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve a
resolution establishing prevailing wages on public works projects in accordance with the Illinois
Department of Labor’s rate schedule. Upon a roll call vote: Yeas: Councilmembers Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of City Council Rules of Procedure
By consensus, this item was tabled due to two council members being absent.
Announcements from Council
Councilmember Prigge would like staff to review the process of how public parks, buildings, and
streets are named after individuals.
Councilmember Steffen announced upcoming bike to Work week events. He also commended
the Bicycle& pedestrian Advisory Committee for their work on this event.
Councilmember Kaptain thanked the approximately one hundred volunteers who worked at the
Neighbor-Works and Neighborhood Housing Services of the Fox Valley’s Neighborhood
Volunteer Cleanup Day. He said many tasks were accomplished.
Announcements from Staff
Mr. Stegall recognized Assistant Fire Chief Rudy Horist on his upcoming retirement. He also
introduced Rick Ellis as the new Street Maintenance Superintendent.
Public Information Officer, Sue Olafson, announced upcoming city events.
Mayor Schock encouraged the owners of older building to apply for the various energy grants
that are now being offered in order to help make those building compete with newer, more
energy-efficient buildings.
Adjournment
Councilmember Warren made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Kaptain, Prigge, Steffen, Warren, and
Mayor Schock. Nays: None.
The meeting adjourned at 6:55 p.m.
s/ Diane Robertson June 23, 2010
Diane Robertson, City Clerk Date Approved