HomeMy WebLinkAbout08 - April 28, 2010 COW
COMMITTEE OF THE WHOLE MEETING
April 28, 2010
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen,
Warren, and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve the
minutes of the April 14, 2010, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Letter of Intent to Exercise Option to Extend Term of the Current
Agreement with Waste Management
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
Dan Ault, of Public Works, gave a short presentation regarding the current agreement with Waste
Management. The city entered into the agreement in 2002 and there have been two amendments
since that time. The contract provides service to over 28,000 households and has a value of $4.5
million. The current base rate per household is $12.72 per month. The next steps will include
working with Waste Management on service enhancements, utilizing the Sustainable City Master
Plan Advisory Committee and working groups as a resource for contract improvement
recommendations, and providing the City Council with an amended agreement for consideration, no
later than October 22, 2010.
Consideration of Ordinance Regarding Police Department Mandatory Retirement
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
City Manager Stegall explained that city ordinance requires that a police officer retire upon reaching
his/her sixty-third birthday. One such officer will celebrate his sixty-third birthday on April 29,
2010, but is approximately six months short of reaching his full retirement of thirty years. This
ordinance would allow the officer to stay until he has reached his full thirty years in November.
Councilmember Dunne asked how often this would happen. Mr. Stegall replied that it has not
happened in thirty years and it is not likely to happen again.
Consideration of Agreement with Fifth Third Bank for Various Banking Services
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve an
agreement with Fifth Third Bank for various banking services.
Committee of the Whole
April 28, 2010
Page 2
Fiscal Services Director Nowicki explained the selection process.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Nays: None.
Consideration of Agreement for Sale of Surplus Fire Department Vehicles
Councilmember Prigge made a motion, seconded by Councilmember Kaptain, to table consideration
of the sale of surplus Fire Department vehicles for thirty days. Upon a roll call vote: Yeas:
Councilmembers Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: Dunne.
Consideration of Acceptance of Public Utilities and Easements for Public Improvements
Constructed to Serve Various Single Lot Developments
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to accept public
utilities and easements for public improvements constructed to serve various single lot
developments. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge,
Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Amendment No. 1 to Agreement with Baxter and Woodman for the NPDES
Phase II Storm Water Permit Project
Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to approve
Amendment No. 1 to an agreement with Baxter and Woodman for NPDES Phase II Storm Water
Permit Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge,
Steffen, and Mayor Schock. Nays: None. Councilmember Warren abstained due to conflict.
Consideration of Amendment No. 4 to Engineering Services Agreement with TranSystems, Inc.
for the Central Business District Streetscape Project
Councilmember Warren made a motion, seconded by Councilmember Gilliam, to approve
Amendment No. 4 to an Engineering Services Agreement with TranSystems, Inc. for the Central
Business District Streetscape Project.
The Mayor stated that he would like to see all of the above ground work completed during one
construction season.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Nays: None.
Committee of the Whole
April 28, 2010
Page 3
Consideration of Phase III of Facade Improvement Project for 203-209 and 211-213 National
Street
Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to approve Phase III
of the façade improvement project for 203-209 and 211-213 National Street. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock.
Nays: None.
Consideration of Three Additional Applications for 2010 Historic Architectural Rehabilitation
Grant Program
Councilmember Steffen made a motion, seconded by Councilmember Prigge, to approve three
additional applications for the 2010 Historic Architectural Rehabilitation Grant Program. The
applications are from 300 Douglas Avenue, 514 Division Street and 305 E. Chicago Street. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor
Schock. Nays: None.
Consideration of Contract with Thompson Elevator Inspection Services for Elevator
Inspections
Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to approve a
contract with Thompson Elevator Inspection Services for elevator inspections. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor
Schock. Nays: None.
Announcements from Council
Councilmember Warren recognized Friends of Lord Park Zoo and all that they have done so far.
He noted, though, that they are having a problem coming up with a master plan and maybe it is
time to take a more holistic approach to planning the future of the entire Lords Park. He would
like to form a committee comprised of representatives from the National Baseball League,
supporters of the pool, the zoo, the Elgin Public Museum, Elgin Academy, neighboring churches,
and Lords Park neighbors whose purpose would be to create a comprehensive plan. He also
invited Councilmember Prigge to join him on this committee. Councilmember Prigge said he
looked forward to working with Councilmember Warren on this committee. It was decided that
applications would be due May 12, 2010, and should be submitted to the City Clerk.
Councilmember Warren also announced the upcoming 37th annual Strawberry Festival sponsored
by Bethlehem Lutheran Church.
Councilmember Dunne spoke about grants for AEDs. He would like to create a program to see
that service organizations throughout the community would be able to obtain AEDs at either a
low cost or no-cost basis.
Committee of the Whole
April 28, 2010
Page 4
Councilmember Kaptain announced that Pat Hill’s garden had been recognized by Better Homes
and Gardens. He also said he would like public input for naming the new city park located at
Hammond and Illinois Avenues.
Announcements from Staff
Public Information Officer, Sue Olafson, announced upcoming city events.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn to
Executive Session for the purpose of:
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More
Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Nays: None.
The meeting adjourned at 6:28 p.m.
s/ Diane Robertson May 12, 2010
Diane Robertson, City Clerk Date Approved