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HomeMy WebLinkAbout03 - February 10, 2010 COW COMMITTEE OF THE WHOLE MEETING FEBRUARY 10, 2010 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:50 p.m. in the Heritage Ballroom located at 100 Symphony Way. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve the minutes of the January 27, 2010, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Approval of Resolution for 2010 Motor Fuel Tax Municipal Estimate of Maintenance Costs A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of Approval of 2007 Motor Fuel Tax Municipal Maintenance Expenditure Statement and Supplemental Resolution A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of Proposed Ordinance Increasing the Number of Class U Liquor Licenses Councilmember Dunne stated that he had concerns regarding a Class U liquor license being issued for an establishment in a residential neighborhood. Mayor Schock replied that no one had presented any objection at the Liquor Control Commission meeting. Councilmember Steffen wondered why the Class U license fee was less than the Class A license fee. Corporation Counsel William Cogley replied it is because the Class U license required a restaurant component whereas the Class A license is strictly for a bar. A resolution will be presented at tonight's Council meeting for adoption by the City Council. Work Session for the 2010-2011 Community Development Block Grant Program Matt Fitzgibbon, Planning Manager, reviewed the program and stated that sixteen applications had been received. Councilmembers Gilliam and Kaptain rated the applications and the following eight were recommended for funding: City of Elgin/Planning Residential Rehabilitation Grant Program $520,162 City of Elgin/Planning CDBG Program Administration $ 75,000 Northern Illinois Food Bank Construction of New Facility $ 50,000 Committee of the Whole February 10, 2010 Page 2 Ecker Mental Health Center Retaining Wall Construction $ 30,838 PADS of Elgin Roof Repair/Conceptual Designs $ 55,000 YWCA of Elgin Roof Repair/Conceptual Design $ 55,400 Community Crisis Center Building Upgrades $ 36,850 NHS of the Fox Valley Foreclosure Prevention & Pre-purchase Counseling $ 29,750 Councilmember Kaptain reviewed the recommendation process and stated that the priority was to solve the immediate needs of community. Councilmember Steffen asked if an application had not been recommended, would the applying agency be notified, and he was assured they would be notified. Councilmember Gilliam stated that the request from St. Edwards High School did not meet the Federal criteria for low/moderate income beneficiaries. Mr. Fitzgibbon stated that the selected projects and budgets will be subject to a 30-day public review and comment period beginning February 12, 2010, and ending March 15, 2010. The final public hearing will be held on March 31, 2010. Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to move forward with the recommended list. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Proposed Resolution Authorizing the City Manager to Designate Compliance Coordinators and Adopting the American with Disabilities Act Grievance Procedures Councilmember Warren made a motion, seconded by Councilmember Gilliam, to approve authorizing the City Manager to designate compliance coordinators and adopting the Americans with Disabilities Act compliance procedures. Councilmember Steffen asked if this was creating a new position. Mr. Cogley said that it would not. He stated that the Compliance Coordinator would be the Human Resources Director and that the technical aspects would be taken care of by the Engineering Department. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Acceptance of Public Improvements in the Shadow Hill Unit 2 Subdivision Councilmember Kaptain made a motion, seconded by Councilmember Warren, to approve the acceptance of the public improvements in the Shadow Hill Unit 2 subdivision. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole February 10, 2010 Page 3 Consideration of Purchase of Service Agreement with Children’s Theatre of Elgin for 2010 Productions Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to approve a Purchase of Services Agreement with Children’s Theatre of Elgin for 2010 productions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Announcements from Council Councilmember Warren reported that the Rotary Club of Elgin collected over $11,000 for the Haiti Box project. He thanked the community for their support. Councilmember Gilliam thanked Public Works for their efforts with snow removal. Councilmember Prigge asked residents to assist Public Works by not pushing the snow back into the streets after they have been plowed. Councilmember Kaptain announced that the Elgin Community Network, the Gail Borden Public Library, and the City of Elgin were sponsoring the second upcoming “Elgin Live” program. Announcements from Staff City Manager Stegall announced that a task force would be convened by the Downtown Neighborhood Association in response to resident complaints of noise in the downtown area. Councilmember Gilliam will also be a member of this task force. Public Information Officer, Sue Olafson, announced upcoming city events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to suspend the Committee of the Meeting and convene the regular Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting was suspended at 7:10 p.m. At 7:35 p.m. the Committee of the Whole meeting was resumed. Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to adjourn and go into Executive Session for the following reason: Committee of the Whole February 10, 2010 Page 4 Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting adjourned at 7:36 p.m. s/ Diane Robertson February 24, 2010 Diane Robertson, City Clerk Date Approved