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HomeMy WebLinkAbout25 - December 16, 2009 COW COMMITTEE OF THE WHOLE MEETING December 16, 2009 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the minutes of the December 2, 2009, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 with Interfleet, Inc. for an Automatic Vehicle Location System A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of Change Order No. 1 with Sungard Click2Gov for Public Service Modules A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of Agreement with Plote Construction Regarding Water Service and a Lease for Salt Storage Facility A resolution will be presented at tonight's Council meeting for adoption by the City Council. Councilmember Steffen asked for some additional financial background. Jim Nowicki, Fiscal Services Director, indicated that the net savings for the city was going to be a total of $273,000 for the twenty years. Mayor Schock commented that this was a good example of a public/private partnership. Consideration of Engineering Services Agreement with Christopher B. Burke Engineering, Ltd. for the Lord Street Basin Combined Sewer Separation Project A resolution will be presented at tonight's Council meeting for adoption by the City Council. Water System Superintendent, Kyla Jacobsen, stated that the Lord Street Basin is the next portion of the Combined Sewer System Project. She then introduced Jason Souden, of Christopher B. Burke Engineering, Ltd., who gave an overview of the firm and reviewed the scope of services. The Lord Street Basin encompasses five hundred acres and fifteen hundred homes. Committee of the Whole December 16, 2009 Page 2 Consideration of Agreement with Pingree LLC Regarding Acceptance of Certain Public Improvements in the Highland Woods Subdivision and the Foy Property Councilmember Kaptain made a motion, seconded by Councilmember Warren, to approve the proposed agreement regarding the acceptance of certain public improvements in the Highland Woods Subdivision and the Foy Property. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Utility Major Maintenance Permit with Kane County Division of Transportation for Utility Connection at the Grove Randall 1 Councilmember Gilliam made a motion, seconded by Councilmember Warren, to approve a Kane County Division of Transportation Utility Major Maintenance permit for installation of a 2 inch water connection to an existing 12 inch water main located within the Randall Road right of way. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Renewal of Sole Source Maintenance Agreement with Motorola for Premier Computer Aided Dispatch and Premier Mobile Data Computer Systems Councilmember Dunne made a motion, seconded by Councilmember Kaptain, to approve the renewal of a contract with Motorola for maintenance and support for the City’s Computer Aided Dispatch (CAD) and Mobile Data Computer (MDC) Systems. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Contract with Motorola for Radio Infrastructure Maintenance Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve a contract with Motorola for the maintenance of the city-wide 800 MHz trunked radio system for the not-to- exceed amount of $249,063.36. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Agreement with JJR, LLC for Consulting Services for Updating the Parks and Recreation Master Plan Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve an agreement with JJR, LLC for consulting services to assist the City with updating the Parks and Recreation Master Plan in the amount of $56,320. Councilmember Kaptain mentioned that he would like to have the Green Infrastructure Work Group from the Sustainability Master Plan to be involved with this project. Committee of the Whole December 16, 2009 Page 3 Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Service Agreement with Dixon Dance Academy to Provide Dance Instruction at the Centre for 2010 Councilmember Warren made a motion, seconded by Councilmember Gilliam, to approve the 2010 Service Agreement with Dixon Dance Academy. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Service Agreement with Midwest Academy of TaeKwon-Do to Provide Martial Arts Instruction at the Centre for 2010 Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approval of the 2010 Service Agreement with Midwest Academy of TaeKwon-Do. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Service Agreement with Sports Endeavors, Inc. to Provide Volleyball Instruction at the Centre for 2010 Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve the 2010 Service Agreement with Sports Endeavors, Inc. to provide volleyball instruction at The Centre. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Service Agreement with All Star Sports for Youth Sports Instruction at the Centre for 2010 Councilmember Prigge made a motion, seconded by Councilmember Steffen, to approve the Service Agreement with All Star Sports Instruction to provide youth sports instruction at The Centre during 2010. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Service Agreements with Fitness Independent Contractors to Provide Group Fitness Instruction, Personal Training and Massage Therapy at the Centre for 2010 Councilmember Prigge made a motion, seconded by Councilmember Gilliam, to approve the 2010 service agreements with fitness independent contractors who provide group fitness instruction and classes, personal training, and massage therapy at The Centre. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole December 16, 2009 Page 4 Consideration of Amendment to Agreement for Facade Project for 14-16 Douglas Avenue Consideration of Approval of City’s 2010 Local Share Contribution for Pace Bus Route 554 Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve the amendment to the agreement to allow for additional work on the facade for the property at 14-16 Douglas Avenue at a cost of $19,075. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Announcements from Council Councilmember Warren complimented the staff at Public Works for their work during the recent snow storm and subsequent cold weather. Councilmember Dunne announced an upcoming fund raiser at the local VFW. Councilmember Kaptain wished everyone a happy holiday. Announcements from Staff Public Information Office, Sue Olafson, announced upcoming city events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting adjourned at 6:25 p.m. s/ Diane Robertson January 13, 2010 Diane Robertson, City Clerk Date Approved