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HomeMy WebLinkAbout20 - October 28, 2009 COW COMMITTEE OF THE WHOLE MEETING October 28, 2009 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Steffen made a motion, seconded by Councilmember Prigge, to approve the minutes of the October 14, 2009, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 with Maintenance Coatings Company for the 2009 MFT Paint/Epoxy Pavement Marking Program Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve Change Order No. 1 with Maintenance Coatings Company in the amount of $32,654 with a final contract value of $100,000 for the 2009 MFT Paint/Epoxy Pavement Marking Program. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Proposed Ordinance Amending Transportation of Persons by Emergency Ambulance within City Limits Councilmember Warren made a motion, seconded by Councilmember Gilliam, to approve the proposed ordinance amending the transportation of persons by emergency ambulance to hospitals outside of the city limits of the City of Elgin in accordance with the Illinois Compiled Statutes, 210 ILCS 50/1 Emergency Medical Services (EMS) Systems Act. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Acceptance of Off-Site Water Main Improvements for Edgewater Subdivision Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to accept the off- site water main improvements for the Edgewater subdivision. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole October 28, 2009 Page 2 Consideration of Intergovernmental Agreement with Kane County for the Provision of Environmental Health Inspection Services and Amendment to Municipal Code Title 9 Councilmember Warren made a motion, seconded by Councilmember Kaptain, to authorize the execution of the intergovernmental agreement with Kane County for provision of environmental health inspection services and adopt the amendment to Title 9 of the Elgin Municipal Code. Community Development Director, Jerry Deering, stated that the proposed agreement requires the City to amend Title 9 of the Elgin Municipal Code to adopt the Kane County fee schedule for licensed food service establishments and retail food stores. This requirement will make food license fees uniform throughout Kane County and the Cook County portion of Elgin, and allow Elgin to manage its own food safety program. He also indicated that the revenue increases will cover the cost of administering these services. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 and Final with Landmark Contractors for the Frazier Avenue Lowering Project Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve Change Order No. 1 and Final with Landmark Contractors at a cost of $83,633.75 for the Frazier Avenue Lowering Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Amendment No. 3 to the Engineering Services Agreement with Rezek, Henry, Meisenheimer and Gende for the 2006 Combined Sewer Separation Project Councilmember Steffen made a motion, seconded by Councilmember Warren, to approve Amendment No. 3 to an agreement with Rezek, Henry, Meisenheimer and Gende in the amount of $198,805 for construction related engineering services for the Combined Sewer Separation – Highland Avenue Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Agreement with Paetec for a 36 Month Renewal of the Existing Phone Service Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to approve the thirty-six month renewal of the existing phone service agreement between the City and Paetec at an average monthly cost of $2,640 for a contract total of $95,040. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole October 28, 2009 Page 3 Consideration of Adoption of Schedule of 2010 City Council Meetings Councilmember Steffen made a motion, seconded by Councilmember Prigge, to approve the proposed resolution setting forth the schedule of City Council meetings for 2010. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 and Final with Sinnett Builders, Inc. for the Bowes Road Salt Storage Facility Site Work Project Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve Change Order No. 1 and Final with Sinnett Builders, Inc. in the amount of $10,031.70, with a final contract value of $320,431.70 for the Bowes Road Salt Storage Facility Site Work Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Acceptance of an Office of the Attorney General Grant for One Domestic Violence Case Manager Councilmember Warren made a motion, seconded by Councilmember Steffen, to accept the grant award from the Office of the Attorney General in the amount of $12,000 for the continuation of one part-time Domestic Violence Case Manager Position. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Announcements from Council Councilmember Gilliam stated he was very disappointed that Councilmember Dunne had made comments in the newspapers criticizing Council and staff regarding various decisions. He felt Councilmember Dunne would be more effective if these issues were discussed at the council table instead of in the press. He stated that Councilmember Dunne is part of the city and it would be appreciated if he brought any issues that he has concerns about to the table. He then cited several comments that had been printed in the paper made by Councilmember Dunne, but not discussed with the previously with the Council. Councilmember Gilliam said that Councilmember Dunne had good ideas, but that they should not be discussed in the newspapers, but with the Council. He said that Councilmember Dunne was liked and respected, but that when he took shots at the Council in the newspapers, it was not good. Councilmember Gilliam stated the Council was a good one and that Councilmember Dunne will find that the council will respond with healthy discussion. Councilmember Dunne responded that it is very difficult for him to make decisions regarding the budget. He stated that he had requested three years worth of budget information from staff on September 18th and that he had just received it the previous day. He said that when he has made requests and not received any response, it is hard for him to make informed decisions on what Committee of the Whole October 28, 2009 Page 4 areas can be cut and what cannot. He said that when he does not get responses that he may speak to the press out of frustration. Councilmember Gilliam said that Councilmember Dunne has submitted a lot of requests, that some of them have generated a lot of work, but that he eventually did get the information. Councilmember Dunne said that he submitted two requests and acknowledged that he did get the information, but that it took 6 ½ weeks. Councilmember Gilliam stated that Council has entered into a heavy budget season, there have already been presentations, and that this is the time to ask about expenditures and revenues so that everyone can respond and hear the other side. He said all the Council is getting now are bullet points and he feels Councilmember Dunne is taking shots at the Council or throwing them under the bus like they are the bad guys and he is the good guy. He reminded Councilmember Dunne that he is a member of the Council and that when he is criticizing the Council he is criticizing himself. Councilmember Gilliam stated that if Councilmember Dunne was going to take shots, he was going to fight back, but that he didn’t want it to get to that point. He said he wants the Council to argue and disagree, but come to some kind of solution. He doesn’t want this to be a war zone, but when Councilmember Dunne takes shots in the paper it becomes a war. He again said that he didn’t want that, but wanted to debate, vote, and go home. Councilmember Gilliam said that he respected Councilmember Dunne’s opinion, but did not want Councilmember Dunne taking shots at him in the paper. Councilmember Warren wondered if it would be possible to have a foreclosed property registration list. He cited several other communities that have this type of program in place. He felt this would allow the city to better communicate with banks and mortgage companies with information on rental and code ordinances so they can be better neighbors while they have possession of these properties. He said there could be a registration fee and that revenue would offset some of the costs associated with the code management of these properties. Councilmember Gilliam mentioned that some cities area charging the bank or mortgage companies fees for any code-related work that is performed by the city. The city then recoups the charges when the property is sold. Councilmember Dunne said this was discussed at the recent Illinois Municipal League conference and he would support this idea. Councilmember Prigge recounted an incident that recently took place near Channing School. He noted that the actions of a concerned citizen resulted in a subsequent arrest. He urged residents to call the police if they notice anything suspicious. He said this was a great example of citizen involvement. Councilmember Warren also thanked this citizen and said that he has children who attend that school. He also thanked city staff for their work on the cost-cutting measures that were voted on at tonight’s meeting. Councilmember Steffen announced that the Northeast Neighborhood Association would be hosting the Monster Mash Bash, a fundraiser for NENA. Committee of the Whole October 28, 2009 Page 5 Announcements from Staff Public Information Officer, Sue Olafson, announced upcoming city events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn to Executive Session for the purpose of discussing the following matter: Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. The meeting adjourned at 6:20 p.m. s/Diane Robertson November 4, 2009 Diane Robertson, City Clerk Date Approved