HomeMy WebLinkAbout12 - June 24, 2009 COW
COMMITTEE OF THE WHOLE MEETING
June 24, 2009
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen,
and Mayor Schock. Absent: Councilmember Warren.
Approval of Minutes
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the
minutes of the June 10, 2009, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None.
Consideration of Approval of Open Space Land Acquisition Development Grant
Application to the Illinois Department of Natural Resources for the Purchase of Land for a
Neighborhood Park
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of Approval of Open Space Land Acquisition Development Grant
Application to the Illinois Department of Natural Resources for Phase I Development of the
Regional Park
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Councilmember Steffen asked what obligations the City of Elgin would have if the grant
application was not approved. Randy Reopelle, Parks and Recreation Director, there would be
none. He said the only obligations were in regards to the original grant to purchase the property.
Consideration of Purchase from Motorola of Portable Radio Batteries
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of Purchase from Motorola of Six Mobile Radios for New Fire Trucks
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of Contract with Terracon Inc. for Consulting Services at Elgin Salvage
Yard Site at 20 Jefferson Street
Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve a sole
source contract with Terracon Consultants Inc. for consulting and remediation tasks related to 20
Jefferson Street at a cost of $41,803. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None.
Committee of the Whole
June 24, 2009
Page 2
Consideration of License Agreement with Red Bar Winery Inc. to Permit Outside Seating
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve a
License Agreement with Red Bar Winery Inc. to permit outside seating. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays:
None.
Consideration of License Agreement with 3 Dimension Construction Management for
Canopy Installation at 800 Dundee Avenue within the City Right-of-Way
Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to approve a
license agreement with 3 Dimension Construction Management for a canopy installation at 800
Dundee Avenue within the City right-of-way. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None.
Consideration of Purchase of Service Agreement with Public Action to Deliver Shelter of
Elgin
Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to approve a
purchase of service agreement with Public Action to Deliver Shelter providing financial support
in the amount of $24,930. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam,
Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None.
Consideration of Local Agency Agreement with the Illinois Department of Transportation
for Federal Participation in Construction of the Summit Street Local Agency Pavement
Preservation Project
Councilmember Kaptain made a motion, seconded by Councilmember Prigge, to approve an
agreement with the Illinois Department of Transportation authorizing use of federal funds for
construction of the Summit Street Local Agency Pavement Preservation Project in the amount of
$121,810. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge,
Steffen, and Mayor Schock. Nays: None.
Consideration of Construction Engineering Services Agreement with Engineering
Enterprises, Inc. for the Summit Street Local Agency Pavement Preservation Project
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve an
agreement with Engineering Enterprises, Inc. for construction engineering services for the
Summit Street Local Agency Pavement Preservation Project in the amount of $121,525.80. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor
Schock. Nays: None.
Committee of the Whole
June 24, 2009
Page 3
Consideration of Acceptance of Public Improvements in Reserve Phase 1 Subdivision
Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to approve the
acceptance of public improvements in the Reserve Phase 1 Subdivision. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays:
None.
Announcements from Council
Councilmember Prigge announced an upcoming fund raiser for the Crisis Center.
Councilmember Dunne announced several fundraisers sponsored by the local VFW post.
Councilmember Kaptain mentioned that he had attended the not-for-profit rally earlier today and
that the proposed state budget cuts could affect over 10,000 people in the community who may
potentially become a burden on the city. He also announced that the Elgin Community Network
would be holding meetings regarding neighborhood flooding issues.
Announcements from Staff
Public Information Office, Sue Olafson, announced upcoming city events. She also mentioned
that Elgin had been featured in This Old House magazine.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock.
Nays: None.
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
Setting of a Price for Sale or Lease of Property Owned by the Public Body - Exempt
Under Section 120/2(c)(6) of the Open Meetings Act
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office,
When the Public Body is Given Power to Appoint Under Law or Ordinance, or the
Discipline, Performance or Removal of the Occupant of a Public Office, When the
Public Body is Given Power to Remove the Occupant Under Law or Ordinance -
Exempt Under Section 120/2(c) (3) of the Open Meetings Act
Committee of the Whole
June 24, 2009
Page 4
Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under
Section 120/2(c)(5) of the Open Meetings Act
The meeting adjourned at 6:15 p.m.
s/ Diane Robertson July 8, 2009
Diane Robertson, City Clerk Date Approved