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HomeMy WebLinkAbout10 - May 27, 2009 COW COMMITTEE OF THE WHOLE MEETING May 27, 2009 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Steffen made a motion, seconded by Councilmember Dunne, to approve the minutes of the May 13, 2009, special meeting and May 13, 2009, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Amendment No. 1 to Engineering Agreement with Bonestroo, Inc. for Highlands Phase 2 Golf Course Construction Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve Amendment No. 1 with Bonestroo, Inc. in the amount of $17,796 for engineering services as it relates to the Highlands Phase 2 golf course construction. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Kane County Division of Transportation Highway Permit for Proposed Construction of Traffic Signals on Randall Road at the Randall Point Subdivision Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to authorize signing a Kane County Division of Transportation highway permit for construction of traffic signals on Randall Road at the Randall Point Subdivision. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Consideration of Kane County Division of Transportation Highway Permit for Proposed Roadway, Lighting and Traffic Signal Improvements to Randall Road at Holmes Road and Fox Lane Councilmember Kaptain made a motion, seconded by Councilmember Warren, to authorize signing a Kane County Division of Transportation highway permit with respect to the proposed roadway, lighting and traffic signal improvements to Randall Road at Holmes Road and Fox lane. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Committee of the Whole May 27, 2009 Page 2 Consideration of Engineering Services Agreement with Baxter & Woodman Control Systems Integration for the Evaluation of Water Plant Supervisory Control and Data Acquisition Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to award an agreement to Baxter & Woodman Control Systems Integration in the amount of $13,650 for the evaluation of the Water Plant Supervisory Control and Data Acquisition system with Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, and Mayor Schock. Nays: None. Councilmember Warren abstained due to conflict. Consideration of Downtown Neighborhood Association Service Agreements for the 4th of July Parade and FoxFireFest Councilmember Warren made a motion, seconded by Councilmember Kaptain, to approve an agreement with Downtown Neighborhood Association in the amount of $31,807 for the 4th of July Parade and to participate as an alcohol vendor for the 2009 FoxFireFest. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Warren, and Mayor Schock. Nays: None. Councilmember Steffen abstained due to conflict. Councilmember Dunne asked that items be submitted separately for consideration in the future. Announcements from Council Councilmember Warren announced that the Elgin Symphony Orchestra’s last performance of the season will be held the weekend of June 12, 2009. There are still tickets available. Councilmember Prigge congratulated staff on the success of the recent Wine Fest. He also congratulated Sgt. Brad Entler and Lt. Jeff Adam for their efforts in saving the life of a downed runner during the Fox Trot. Both officers administered CPR until paramedics arrived on the scene. Councilmember Kaptain announced that the Elgin Community Network and Gail Borden Library were sponsoring “Bike to Work Week” beginning on June 15, 2009. In response to a request by a Councilmember at a previous meeting, Community Development Director Jerry Deering reported on the status of the Tower Building. He noted that the Community Development Department and the Fire Department have reviewed the matter and that they have concluded that there is a low level of concern about the safety of the persons occupying the Tower Building at this time. He stated that the building is of noncombustible construction; the structure is concrete encased steel beams and columns; the floor is poured concrete, and the interior non-load bearing partitions are of metal studs with either plaster or drywall. He also noted that the Tower Building should be reevaluated because it has not been reviewed since 2006 and that evaluation did not take into consideration the building’s historic landmark status nor the letter issued in 2007 by the State Fire Marshall specifying that the Committee of the Whole May 27, 2009 Page 3 International Building Code and the International Fire codes are equivalent to the Life Safety Code. Mr. Deering stated the City has adopted all three codes with the Life Safety Code governing minimum requirements. Councilmember Dunne asked if there was an equivalency between the Life Safety Code and the adopted building codes. Mr. Deering answered yes and referred to the letter from the State Fire Marshall. He stated that the minimum requirements of the Life Safety Code would apply when those requirements do not appear in the other two Codes. Councilmember Dunne stated that whichever code is more stringent should apply. Mr. Deering suggested that if they were going to have a technical discussion, it should be held at another time when technical staff could be present. Councilmember Gilliam asked if the building was safe and Mr. Deering replied yes. Announcements from Staff Public Information Office, Sue Olafson, announced upcoming city events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act The meeting adjourned at 6:18 p.m. s/ Diane Robertson June 10, 2009 Diane Robertson, City Clerk Date Approved