HomeMy WebLinkAbout09 - May 13, 2009 COW
COMMITTEE OF THE WHOLE MEETING
May 13, 2009
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:15p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen,
Warren, and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve the
minutes of the April 29, 2009, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Resolution Requesting Permit from the Illinois Department of
Transportation to Close Portions of State Routes for Elgin Valley Fox Trot
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
Consideration of Agreement with the American Ramp Company for the Purchase of Skate
Park Equipment
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
Consideration of Agreement with Judson University for the Resurfacing and Use of the
Tennis Courts
Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to enter into an
agreement with Judson University for in the amount of $26,000 for the resurfacing and use of
their tennis courts. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain,
Prigge, Steffen, Warren, and Mayor Schock. Nays: None.
Consideration of Kane County Division of Transportation Highway Permit for Proposed
Water Main Construction for McGrath Honda in Randall Road Right-of-Way
Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve a
highway permit with Kane County Division of Transportation with respect to proposed water
main construction for McGrath Honda in the Randall Road right of way. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock.
Nays: None.
Committee of the Whole
May 13, 2009
Page 2
Consideration of Acceptance of Offsite Easements for Public Utilities to Serve the Randall
Commons Subdivision
Councilmember Warren made a motion, seconded by Councilmember Prigge, to approve
accepting the offsite easements for public utilities to serve the Randall Commons Subdivision.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren,
and Mayor Schock. Nays: None.
Consideration of Engineering Services Agreement with Engineering Enterprises, Inc. for
the Resurfacing of Big Timber Road from McLean Boulevard to Randall Road
Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve an
agreement with Engineering Enterprises, Inc. for not-to-exceed amount of $52,728 for design
engineering services for the resurfacing of Big Timber Road from Mclean Boulevard to Randall
Road. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen,
Warren, and Mayor Schock. Nays: None.
Consideration of Merchant Services Agreement with Automated Merchant Systems, Inc.
for Transaction Processing and Credit Card Settlement Services
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve an
agreement with Automated Merchant Systems, Inc. for an approximate annual cost of $100,000
for transaction processing and credit card settlement services. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor Schock. Nays:
None.
Announcements from Council
Councilmember Dunne asked when the odd/even parking ban would be lifted in Randall Ridge.
Mr. Stegall said it would be immediately.
Mayor Schock said he and several other Councilmembers recently attended a ribbon cutting at
Mazak Optonics Corporation who recently relocated to Elgin. He said the facilities at Mazak
epitomize the need for young people to acquire the latest skills and the need for partnerships with
Elgin Community College and the school district. Councilmember Warren said he was very
impressed with the organization and was pleased that they chose to relocate to Elgin.
Councilmember Warren commented on how nice the Police Memorial Ceremony had been.
Councilmember Prigge commended the Police Department and especially the detectives involved
with the recent arrest of a suspect for a murder committed several years ago.
Committee of the Whole
May 13, 2009
Page 3
Announcements from Staff
Public Information Office, Sue Olafson, announced upcoming city events and Memorial Day
services and events.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Kaptain, Prigge, Steffen, Warren, and Mayor
Schock. Nays: None.
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of
the Public Body Before a Court or Administrative Tribunal - Exempt Under
Section 120/2(c)(11) of the Open Meetings Act
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
The meeting adjourned at 6:28 p.m.
s/ Diane Robertson May 27, 2009
Diane Robertson, City Clerk Date Approved