HomeMy WebLinkAbout07 - April 8, 2009 COW
COMMITTEE OF THE WHOLE MEETING
April 8, 2009
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen,
Walters, and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the
minutes of the March 18, 2009, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Agreement with All-Service Contracting Corporation for Emergency
Repairs to Riverside Water Treatment Plant Filter #8 Underdrain System
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
Councilmember Walters asked if this would end in litigation and City Manager Folarin answered
that it might.
Presentation of the Results of the Parks and Recreation Survey
Pat Yaulk of Transition Systems was introduced by Randy Reopelle, Director of Parks and
Recreation. Ms. Yaulk gave a presentation on the results of the Parks and Recreation Survey.
She noted that the survey results reflected high praise for the Parks and Recreation programs and
facilities, and that the positive comments far out-weighted the negative. She also pointed out
areas of concern as noted in the survey.
At the conclusion of the presentation, Mayor Schock questioned the need noted for more parks
west of Randall Road as an issue because every development had a park. Ms. Yaulk thought the
results were indicating the need of an indoor facility. Councilmember Steffen asked why the
complaints regarding the costs of programs and services had decreased. Mr. Reopelle said that
programs had been repackaged, and Ms. Yaulk mentioned that residents were recognizing the
quality or value of the services offered. Councilmember Steffen asked if a survey could be
conducted after the on-line registration is in place and Mr. Reopelle indicted the mechanism is
already in place. A member of the audience asked why more minorities had not been questioned,
specifically Afro-Americans. Ms. Yaulk replied the results from those who indicated their race
was representative of the demographics of the city. She said that Hispanic residents had been
sought out because, at a certain point, their group had a low percentage of responses.
Committee of the Whole
April 8, 2009
Page 2
Consideration of Purchase of Service Agreement with Elgin Community Network
Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve a
purchase of service agreement with the Elgin Community Network in the amount of $24,030 to
work with the City to address quality of life issues in the neighborhoods, as well as partner with
City staff in conducting informational community meetings. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Steffen, Walters, and Mayor Schock. Nays: None.
Councilmember Kaptain abstained due to conflict.
Consideration of Sponsorship Agreement with Paddock Publications (Daily Herald) for
Print and Web Advertising
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve a
sponsorship agreement with Paddock Publications (Daily Herald) in the amount of $35,000
which will enable the City to advertise not only City of Elgin Special Events, but also Hemmens
programs, Centre specials, and other Parks and Recreation programs. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Memorandum of Agreement with Grand Trunk Corporation, a
subsidiary of Canadian National Railway Company, Regarding Noise Mitigation
Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the
memorandum of agreement with Grand Trunk Corporation regarding noise mitigation along the
Canadian National / EJ&EW line being acquired by the Canadian National Railway Company.
Councilmember Kaptain asked if the city would be required to maintain both sides of the sign.
Corporation Counsel Cogley stated that the city would be responsible for removing graffiti from
both sides. Councilmember Steffen asked if there was a preference for a berm or a fence. Mr.
Cogley stated the homeowners preferred a wall.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Request for Text Amendment to Section 20.06.030 of the Elgin Municipal
Code for Designating Landmark Properties
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve the
text amendment to Section 20.60.030 of the Elgin Municipal Code for designating landmark
properties as presented in the memo to Council. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Committee of the Whole
April 8, 2009
Page 3
Consideration of Change Order No. 1 and Final with Martam Construction for the 2007
Central Business District Water Main Project
Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to approve
Change Order No. 1 and Final with Martam Construction in the amount of $107,136.13 for the
2007 Central Business District Water Main Project. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Amendment No. 3 to the Engineering Services Agreement with
TranSystems, Inc. for the Central Business District Streetscape Project
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve
Amendment No. 3 to the agreement with TranSystems, Inc. for the not-to-exceed amount of
$1,029,975 for design and construction management services related to the Central Business
District Streetscape Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Termination Agreement with Plote Construction Inc. for Frazier Avenue
Reconstruction Project
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to terminate the
agreement with Plote Construction Inc. dated February 26, 2008, for the Frazier Avenue
Reconstruction Project.
Mayor Schock asked if Plote Construction concurred with this agreement and Mr. Folarin replied
in the affirmative.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Adopting Separate Lords Park Family Aquatic Center Pool Pass Fees
Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve a
separate pool pass fee for Lords Park Family Aquatic Center as outlined in the memo provided to
Council.
Councilmember Walters asked if this program would be flexible enough to revisit. Mr. Folarin
stated that the program would be flexible enough to review again if necessary, and that it would
be based on usage.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Committee of the Whole
April 8, 2009
Page 4
Consideration of an Agreement with The Hill Elgin BMX to Operate and Maintain the
Sports Complex BMX Track
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve an
agreement with The Hill Elgin BMX to operate and maintain the Sports Complex BMX Track.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Announcements from Council
Councilmember Kaptain announced that the Sustainable Committee has received the names of
over one hundred volunteers and that he is very pleased with the response.
Councilmember Kaptain reminded Council that a petition had previously been received
requesting portable restrooms be placed along the Fox River near Kimball Street. He wondered
what the status was of that request. Mr. Folarin said that several options have been considered
and it will have to be decided how to pay for this. Mayor Schock expressed his concerns about
security and said this has to be a consideration.
Announcements from Staff
Public Information Director, Sue Olafson, announced upcoming city events.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and
go into the Executive Session for the purpose of discussing the following matters. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor
Schock. Nays: None.
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
The meeting adjourned at 6:40 p.m.
s/ Diane Robertson April 29, 2009
Diane Robertson, City Clerk Date Approved