HomeMy WebLinkAbout06 - March 18, 2009 COW
COMMITTEE OF THE WHOLE MEETING
MARCH 18, 2009
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen,
Walters, and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the
minutes of the March 4, 2009, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Councilmember Gilliam
answered Present.
Consideration of 2008 Tax Abatement Ordinances
Resolutions will be presented at tonight’s Council meeting for adoption by the City Council.
Councilmember Walters stated this would be the seventeenth year at $1.92 valuation.
Consideration of Service Agreement with Motorola for Police and Fire Mobile Data
Computers
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve a
one year service agreement with Motorola to continue servicing the Mobile Data Computers for
the not-to-exceed amount of $45,112.80. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Purchase of Service Agreement with Neighborhood Housing Services of the
Fox Valley, Inc.
Councilmember Gilliam made a motion, seconded by Councilmember Walters, to approve the
Purchase of Service Agreement with Neighborhood Housing Services of the Fox Valley, Inc.,
providing financial support in the amount of $44,820. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Steffen, Walters, and Mayor Schock. Nays: None.
Councilmember Kaptain abstained due to conflict.
Consideration of First Amendment Agreement with Engineering Enterprises for St. Charles
Street Water Main Replacement Project
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve the
First Amendment Agreement with Engineering Enterprises, Inc. in the amount of $50,396. Upon
a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor
Schock. Nays: None.
Committee of the Whole
March 18, 2009
Page 2
Consideration of First and Second Addendums to the Intergovernmental Agreement with Fox
River Water Reclamation District for the Lime Waste Disposal Main Project
Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve the
First Amendment Agreement with Engineering Enterprises, Inc. in the amount of $50,396.
Councilmember Kaptain noted this agreement has saved the taxpayers approximately
$1,500,000.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Change Order No. 1 and Final with Arrow Road Construction for the 2008
Neighborhood Resurfacing Project
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve
Change Order No. 1 and Final with Arrow Road Construction, Inc. for the 2008 Neighborhood
Resurfacing Project in the amount of $208,394.50, with a final contract value of $6,879,944.32.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Service Agreement with Active Transportation Alliance for a Pedestrian and
Bicycle Safety Grant
Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve an
agreement with Active Transportation Alliance for a Pedestrian and Bicycle Safety Grant in the
amount of $48,510. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain,
Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Agreement with Charles H. Schrader and Associates for Grant
Administrative Services
Councilmember Gilliam made a motion, seconded by Councilmember Walters, to approve a new
contract for 2009 grant administration services to Charles H. Schrader and Associates in the
amount of $12,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain,
Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Grant Agreement with the Regional Transportation Authority and the
Selection of Land Vision, Inc. to Prepare a National Street Station Area Plan
Dave Waden of Land Vision was introduced by Planning Manager Sarosh Saher. Mr. Waden
gave a presentation on the preparation of the National Street Station Area Plan. He stated that
the goal is to develop a financially viable Master Plan for this area and to unify this area with the
downtown and surrounding neighborhoods. The project goals include: improve connectivity
Committee of the Whole
March 18, 2009
Page 3
between METRA and PACE service; locate a transit hub to support mixed use development
within the prescribed planning area; strengthen link between transit, neighborhoods, natural
resources, and recreation as well as unify with Center City; stimulate residential and commercial
development as a means to increase ridership on METRA and PACE; and provide
implementation strategies and funding sources. The planning process will take place in four
phases: 1) discovery, 2) diagnosis, 3) assessment, plans, and guidelines, and 4) implementation
and final plan.
Councilmember Walters asked if the bus system would be combined with the trains and Mr.
Waden answered that was part of the plan. Councilmember Walters asked about any plans for
the current bus station. Mr. Saher said there were none at this time. Councilmember Kaptain
stated that the Sustainability City Master Plan will be establishing nine work groups, one of
which is a Transportation group. He hopes that the consultants will work with this group.
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve an
agreement with the Regional Transportation Authority (RTA) for a Regional Technical
Assistance Program (RTAP) grant of $80,000, and enter into an agreement with Land Vision,
Inc. to complete the preparation of a National Street Station Area Plan at a cost of $20,000 to the
City, for a total project cost of $100,000. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Announcements from Council
None.
Announcements from Staff
Public Information Officer Sue Olafson announced upcoming city events. She also mentioned
that the city will be looking for volunteers to assist with the City Sustainability Master Plan and
to be a part of one of its nine working groups.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen,
Walters, and Mayor Schock. Nays: None.
The meeting adjourned at 6:20 p.m.
s/ Diane Robertson April 8, 2009
Diane Robertson, City Clerk Date Approved