Loading...
HomeMy WebLinkAbout03- February 11, 2009 COW COMMITTEE OF THE WHOLE MEETING February 11, 2009 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Absent: Councilmember Gilliam. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the January 28, 2009, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Service Agreement with Sports Endeavors, Inc. to Provide 2009 Volleyball Instruction Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve an agreement with Sports Endeavors, Inc. in the approximate amount of $13,115 to provide volleyball instruction at The Centre from January 2009 through December 2009. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Field Usage Agreement with Eight Youth Sport Organizations for Use of City Property Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve field usage agreements with each of the eight youth sport organizations as follows: Elgin American Little League, Elgin National Little League, Elgin Continental Little League, Elgin Classic Little League, Elgin Babe Ruth Teener League, Elgin Youth Football League, Elgin Kickers Soccer Club, and American Legion Post 57 Baseball. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of 2009 Youth Sports Capital Improvement Grants Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the 2009 Youth Sports Capital Improvement Grants as listed below in the amount of $55,510, as recommended by the Parks and Recreation Advisory Board. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Elgin American Little League: Field #3 upgrade of playing surface $ 8,600 Total $ 8,600 Committee of the Whole February 11, 2009 Page 2 American Legion: Practice Hitting Pads $ 500 Total $ 500 Elgin Classic Little League: Electrical Panel Repair $ 5,000 Total $ 5,000 Babe Ruth Teener League: Shelter $ 16,000 Total $ 16,000 Elgin Youth Football: Safety Fence Cover $ 1,900 Gate $ 950 Total $ 2,850 Elgin Continental Little League: Bleachers $ 12,400 Total $ 12,400 Elgin National Little League: Electrical Box/Breaker $ 3,000 Total $ 3,000 Elgin Kickers: Pugg Goals $ 600 Total $ 600 Training $ 4,000 Contingency $ 2,560 Total presented for consideration $ 55,510 Consideration of Service Agreement with Group Fitness Instructors to Provide Group Fitness Instruction and Classes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve service agreements with the group fitness instructors listed below in the amount of $67,000 to provide instruction and classes at The Centre from January 2009 through December 2009. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Boontiva Troung-Quang $12,000 Beverly Grindel $10,000 Committee of the Whole February 11, 2009 Page 3 Sarah Koeckritz $17,000 Sybil Shore $11,000 Danae Molitor $17,000 Total presented for consideration: $67,000 Consideration of Contract with Warehouse Direct for Furniture in the Drug Division of the Police Department Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve a contract with Warehouse Direct in the amount of $11,636 for the purchase of furniture for the Drug division of the Police Department. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Adoption of 2006 International Building Code and Other Related Codes Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to place the new building codes, with amendments, as proposed by the Building Commission on file for 30 days for public comment and adopt the codes when the publication requirements allow. Mayor Schock stated that, in the future, he would like to see included a statement of impact on older or historical buildings. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Ordinance for Landmark Designation of The Wilcox House at 327 W. Chicago Street Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the designation of the Wilcox House located at 327 W. Chicago Street as an individual City of Elgin Landmark. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Acceptance of the Otter Creek Interceptor Sewer and Water Main, Phase 5B Improvements and Easements Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to accept the Otter Creek Interceptor Sewer and Water Main, Phase 5B for ownership and maintenance, accept the easements for water and sewer and direct staff to prepare the necessary resolutions. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole February 11, 2009 Page 4 Consideration of Acceptance of Public Improvements in the Spartan Green Subdivision Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to accept the public improvements in the Spartan Green Subdivision for ownership and maintenance and direct staff to prepare the necessary resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Agreement with Curbside, Inc. for Household Hazardous Waste Collection Program Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve an agreement with Curbside, Inc. for a not-to-exceed amount of $50,000 for the Household Hazardous Waste Program until November 30, 2012. Councilmember Walters asked how this program would be publicized. Public Works Director Loete answered that it would be posted on the city’s website and would be included in the annual Public Works brochure that is also give to new residents. Councilmember Walters asked if the information could also be included on Channel 17. Mr. Loete said that he thought so. Councilmember Steffen asked if computers would be included in the program. Mr. Loete said they would not, but that the city provides staffing three months of the year for the Kane County program and computers are accepted there. Councilmember Kaptain stated he felt the program was an excellent one and that residents will take advantage of it. Councilmember Walters asked if CFL bulbs will be included in the pickup. Mr. Loete said they were not, but that they could be recycled at Ace Hardware locations. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Approval of Annual Motor Fuel Tax Resolution for General Maintenance Funds Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve the Annual Motor Fuel Tax Resolution for General Maintenance of Streets and Highways in the amount of $2,799,363. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Contract with EDAW/AECOM for Phase I of the Elgin Sustainable City Master Plan General Services Director Lawry introduced Greg Weykamp of EDAW who gave a presentation on the first phase of the Elgin Sustainable City Master Plan. Mr. Weykamp explained that Phase I of this project will concentrate on analyzing existing municipal policies and procedures and providing recommendations on improving them to advance a sustainable agenda. Transportation, urban development, and energy will be areas that have significant and long-term impacts. Energy Committee of the Whole February 11, 2009 Page 5 consumption will also be reviewed. Community involvement will involve a steering committee with subcommittees and key stakeholder interviews. Doug Farr mentioned that he would like to see one of the ROPE houses renovated and used as a “green” model for older homes. At a later time, he would also like developer build a “green” home as model for new homes. Mr. Lawry said he would like to see interest generated in the community through the use of nine working groups. He said applications to be considered for a group should be available within the next several weeks and this opportunity will be advertised throughout the community. Mayor Schock suggested that the advisory committee also include a representative from School District U-46 or Elgin Community College. Councilmember Kaptain said that granting opportunities would hopefully help pay for part of the plan. He also said that one goal he has is for each home to save $1,000 annually and that this would generate $34 million for the community. Councilmember Steffen said he liked the idea of converting a ROPE house. Councilmember Walters mentioned that if the latest ROPE house could be used as a model while also preserving its historical value, it would show that any house could be converted. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve a contract with EDAW/AECOM for the not-to-exceed amount of $100,000 including expenses for Phase I of the Elgin Sustainable City Master Plan. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Purchase of Services Agreement with the Kane County Child Advocacy Center Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve renewing the agreement with Kane County Child Advocacy Center in the amount of $35,000 for continued participation providing necessary services to the children and families of the City of Elgin community. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Renewal of the Contract with Larkin Center to Provide a School Liaison Officer Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve renewing the contract with Larkin Center in the amount of $34,058.09 to provide police services in the form of a School Liaison Officer. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole February 11, 2009 Page 6 Consideration of Purchase of Service Agreement with the Elgin Symphony Orchestra Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve a purchase of service agreement with the Elgin Symphony Orchestra in the amount of $206,145 for youth programming and general operational support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Advertising Contract with Radio Disney for Marketing Partnership to Promote Elgin Events Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve a contract with Radio Disney for the not-to-exceed amount of $21,800 for a marketing partnership to promote Elgin events throughout the summer. Councilmember Kaptain asked if there was a way to track the success of this program. Marketing Director Murphy said that Disney will hold contests and other promotion and any information gathered will be forwarded to the city. Councilmember Steffen asked if the Hemmens could be included in this program. Ms. Murphy said this was a possibility as Disney has a large draw and they can customize a program for the city. Councilmember Figueroa said he thought this was a good idea. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council None Announcements from Staff Public Information Director Sue Olafson announced upcoming City and Kane County events. Adjournment Councilmember Walters made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Committee of the Whole February 11, 2009 Page 7 Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act The meeting adjourned at 6:45 p.m. s/ Diane Robertson March 4, 2009 Diane Robertson, City Clerk Date Approved