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HomeMy WebLinkAbout02 - January 28, 2009 COW COMMITTEE OF THE WHOLE MEETING January 28, 2009 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:08 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the minutes of the December 17, 2008, special meeting and the minutes of the January 14, 2009, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of One-Year Fully Insured HMO and PPO Group Health Insurance Program with Blue Cross Blue Shield A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Councilmember Walters asked how much would be saved by the proposed opt out program. Human Resources Director Gail Cohen answered that it could not be determined at this time because it was not known how many people would take advantage of the program. Councilmember Kaptain stated that he felt if only one or two employees were added to the program, it would break even. Consideration of Agreement with Breakaway Event Productions, LLC and the Downtown Neighborhood Association concerning the Production and Management of the Elgin Cycling Classic A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Presentation by Elgin Chamber of Commerce Pat Hayes, chair of the Elgin Area Chamber of Commerce Workforce Development Committee, gave a presentation on the Work Keys System and the national Career Readiness Certificate program. Mr. Hayes stated this is a nationally recognized process and that there is currently a pilot work skill training program at Elgin Community College. Councilmember Steffen stated he has been a member of this committee and he believes this is an important program. Mayor Schock thanked Mr. Hayes and the committee for their efforts. He also stated that Elgin Community College is a third component in this program along with the Chamber and the City. Committee of the Whole January 28, 2009 Page 2 Consideration of Increase of Benefit of City’s Health Insurance Opt Out Program Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve increasing the health insurance “opt out” benefit for full time employees from $2,000 to $3,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Purchase of Service Agreement with Elgin Area Chamber of Commerce for 2009 Councilmember Waters made a motion, seconded by Councilmember Gilliam, to approve the purchase of service agreement with the Elgin Area Chamber of Commerce in the amount of $124,575 for economic development activities to retain and expand existing businesses and attract new businesses to the area. Mayor Shock commented that the Chamber is a great partner and that they are a model to other communities. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Cultural Arts Commission Grant Award Recommendations Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the funding grant awards in the amount of $40,719 recommended by the Cultural Arts Commission to support arts programming in the community. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Approval of Corrected Easement Agreement with Judson University for Water Department Pipelines Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the corrected easement agreement with Judson University for Water Department pipelines. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 3 with Ryan Central, Incorporated for Construction of the Highlands Phase II Golf Course Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the execution of Change Order No. 3 with Ryan Central, Incorporated in the amount of $187,433.86 for the construction of the Highlands Phase II Golf Course. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole January 28, 2009 Page 3 Consideration of Change Order No. 4 and Final with Northwest Contractors Incorporated for Construction of the Highlands of Elgin Clubhouse Councilmember Waters made a motion, seconded by Councilmember Gilliam, to approve the execution of Change Order No. 4 with Northwest Contractors Incorporated in the amount of $48,961.62 for the Highlands of Elgin Clubhouse. Councilmember Walters commented that he had received several compliments on the view from the Highlands Clubhouse. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Renewal of Legislative Representation Agreements with Dan Shoman, Inc., Larry Suffredin and Steven Nemerovski Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve renewal of the legislative representation by Larry Seffredin and Steven Nemerovski at an associated cost of $45,000 for 2009 and enter into a new one year agreement with Dan Shomon at an associated cost of $62,000. Mayor Schock commented that he thought this would be a fine team. He said that Elgin must be at the forefront of the stimulus and transportation packages. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of a Highway Authority Agreement with Premcor Refining Group, Inc. and Attendant Adoption of Groundwater Ordinance Limiting Access to Potentially Contaminated Soil or Groundwater in the Public Right-of-Way (901, 915 and 925 Dundee Avenue, 514 and 516 Slade Avenue) Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve execution of a Highway Authority Agreement with Premcor Refining Group, Inc. and attendant groundwater ordinance limiting access to potentially contaminated soul or groundwater in the public right-of-way located at 901, 915, and 925 Dundee Avenue, and 514 and 516 Slade Avenue. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council None Committee of the Whole January 28, 2009 Page 4 Announcements from Staff Public Information Director Sue Olafson reported on upcoming City events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt Under Section 120/2(c) (21) of the Open Meetings Act The meeting adjourned at 6:37 p.m. s/ Diane Robertson February 11, 2009 Diane Robertson, City Clerk Date Approved