HomeMy WebLinkAbout01- January 14, 2009 COW
COMMITTEE OF THE WHOLE MEETING
January 14, 2009
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:02 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Kaptain, Steffen, Walters, and
Mayor Schock. Absent: Councilmember Gilliam.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the
minutes of the December 17, 2008, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Approval of City’s 2009 Local Share Contribution for Pace Bus Route 554
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Councilmember Walters stated he felt this was a good service for city residents.
Consideration of Service Agreement with Pace for Participation in the Ride in Kane, New
Freedom/Job Access Reverse Commute Program
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Elgin Community College Presentation
A representative from Elgin Community College gave a presentation on their ENCORE (Examining
Needs and Creating Opportunities for Regional Excellence) program.
First Public Hearing for the 2009-2010 Community Development Block Grant (CDBG)
Program
Mayor Schock opened the hearing. Community Development Director Deering explained this is
the thirty-fifth year that the city has received Community Development Block Grant (CDBG)
funds. He stated that these funds may be used for capital projects and a limited number of public
service projects. The city is expected to receive $835,000 for the 2009/2010 cycle. Mr. Deering
noted that the Planning Department had submitted a request for $120,000 to cover administrative
costs. This brings the total requests to ten. No one from the audience spoke and no other
proposals were received. Mr. Deering explained that all the proposals would now be reviewed
by staff and a work session would be held on February 25. The second public hearing will be
held on April 8, 2009.
Councilmember Figueroa stated he would like the guidelines on what the various organizations
may apply for be made available to more organizations. He would like the funds to go to
organizations other than those who have applied and received funds in the past. City Manager
Folarin stated that the Council makes the final decision as to which organizations get how much
funding.
Mayor Schock declared the hearing closed.
Committee of the Whole
January 14, 2009
Page 2
Consideration of Proposal by DeltaWrx Management Consultants to Write the Request for
Proposal for the Police Records Management System Project
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
contract amendment with DeltaWrx Management Consultants for a not to exceed amount of
$15,293 to write a request for proposal for the Police Records Management System Project.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor
Schock. Nays: None.
Consideration of Purchase of Service Agreement with Elgin OPERA for a Production at the
Hemmens Cultural Center on January 31, 2009
Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the
purchase of service agreement with Elgin OPERA in the amount of $25,000 for a production at
The Hemmens Cultural Center on January 31, 2009. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Application from CSI Technologies to Participate in e-Elgin Incentive
Program
Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to approve the
application of CSI Technologies, Inc. in the amount of $3,792 for participation in the e-Elgin
Incentive Program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen,
Walters, and Mayor Schock. Nays: None.
Consideration of Agreement with the Village of South Elgin for a Joint Drug Task Force
Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve
entering into an agreement with the Village of South Elgin to jointly combat the infiltration of
illegal drugs in both communities. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Community Development Block Grant Sub-Recipient Agreement with Elgin
Day Care Center for Kids Hope United Program
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
sub-recipient agreement between the City of Elgin and the Elgin Day Care Center in the amount
of $33,423. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters,
and Mayor Schock. Nays: None.
Announcements from Council
Committee of the Whole
January 14, 2009
Page 3
Councilmember Walters asked if the city had received any response from Immigrations and
Customs Enforcement (I.C.E.) yet. Corporation Counsel William Cogley replied that the city
had received nothing yet. He stated there had been a meeting with the agency in March of 2008,
and they had been contacted several times since, but no reply had been received.
Announcements from Staff
General Services Director Lawry gave a report on snow removal efforts. He stated that the
strategic initiatives previously established by the City Council are working. These included the
purchase of thirteen additional plows, AVL devices for all operation vehicles, expansion of the
snow routes reducing the average route size, the inclusion of three main routes, cul-de-sac
contracts, an extra 10,000 ton salt purchase, and an overall reduction in salt usage. He also
mentioned that the snowfall for the winter of 2008/2009 is ahead of last year’s pace as there have
been thirty-three inches of snow this season compared to eighteen inches of snow for the same
period last year; sixteen snow events to date this season compared to twelve last year; staff has
driven 63,180 miles this season compared to 42,398; and the city has used 7,779 tons of salt this
season compared to 6,712 tons for the same period last season.
Assistant City Manager Stegall stated that the budget for snow removal is on target. He said that
December expenses had exceeded what had been forecast, but that a cushion had been built in to
cover this. He felt Public Works had done a good financial job to date. Mayor Schock,
Councilmember Kaptain, and Councilmember Walters commended the Public Works staff for
the snow removal efforts.
Public Information Officer Olafson reported on upcoming city events. She also reminded
residents to shovel out any fire hydrants located on their property.
Adjournment
Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to adjourn and
go into the Executive Session for the purpose of discussing the following matters. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock.
Nays: None.
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
The meeting adjourned at 6:52 p.m.
January 28, 2009
Diane Robertson, City Clerk Date Approved