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HomeMy WebLinkAbouty - December 17, 2008 COW COMMITTEE OF THE WHOLE MEETING December 17, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:30 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve the minutes of the December 3, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Proposed Resolution Urging the Illinois State Legislature to Oppose the Amendment to SB 2083 Creating the Emergency Budget Act of Fiscal Year Councilmember Walters stated that he felt that the local state officials should be held responsible for any necessary cuts that may take place if this amendment is approved. A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of Contract with Motorola for Maintenance of City-Wide Trunked Radio System Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the agreement with Motorola for an amount not to exceed $249,063.36 to continue servicing the 800 MHz trunked radio system. Councilmember Gilliam asked why this was only a one year contract. City Manager Folarin said this was Motorola’s decision. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Renewal of Maintenance Agreement with Motorola for Premier Computer Aided Dispatch and Premier Mobile Data Computer Systems Councilmember Waters made a motion, seconded by Councilmember Gilliam, to authorize the renewal of the contract with Motorola in the amount of $110,265 for maintenance and support for the City’s Computer Aided Dispatch (CAD) and Mobile Data Computer (MDC) Systems. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole December 17, 2008 Page 2 Consideration of Amendment to Elgin Municipal Code Chapter 3.65 Regarding the Hemmens Advisory Board Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the amendments recommended by the Hemmens Advisory Board to update the Powers and Duties in Chapter 3.65 in the Elgin Municipal Code. Councilmember Steffen stated that all of the Board members were in favor of the time change. Mayor Schock asked for an explanation of the donations that the Hemmens often made. Parks and Recreation Director Reopelle stated these are gift certificates that are generally for either $25 or $50 and donated based on requests from non-profit organizations. Currently staff from the Parks and Recreation Department were approving these donations, but this amendment would shift this responsibility to the Hemmens Advisory Board. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Community Development Block Grant Sub-Recipient Agreement with the Association for Individual Development for Building Rehabilitation Project Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the sub-recipient agreement between the City of Elgin and the Association for Individual Development in the amount of $48,315 for the building rehabilitation project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Community Development Block Grant Sub-Recipient Agreement with the Renz Addiction Counseling Center for Office Remodeling Project Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve the sub-recipient agreement between the City of Elgin and the Renz Addiction Counseling Center in the amount of $50,000 for the office remodeling project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Community Development Block Grant Sub-Recipient Agreement with the Housing Authority of Elgin for Security Camera and Door Viewer Project Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the sub-recipient agreement between the City of Elgin and the Housing Authority of Elgin in the amount of $45,576 for the security camera and door viewer project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Mayor Schock commented that discussion on the previous three items had been held at the time all of the grant applications were reviewed. Committee of the Whole December 17, 2008 Page 3 Consideration of Landmark Designation of the Kemler House at 703 Raymond Street as an Individual Elgin Landmark Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the designation of The Kemler House located at 703 Raymond Street as an individual Elgin landmark. Councilmember Walters thanked the owners for going through the designation process. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Ordinances Authorizing Administrative Adjudication for Code Violations and for Automated Traffic Law (Red Light) Enforcement Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve the two ordinances authorizing the administrative adjudication of municipal code violations and for “Automated Traffic Law” (red light) enforcement. Councilmember Walters stated he felt there would be more consistency in decisions because one person would be handling the cases instead of different judges. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 2 and Final with CSR Roofing, Inc. for Replacement of Damaged Roof Decking at the Public Works Facility Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve Change Order No. 2 and Final with CSR Roofing, Inc. in the amount of $69,184.32 for replacement and repair of deteriorated metal roof decking at the Public Works Facility. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council None Announcements from Staff During the Committee of the Whole meeting of December 3, 2008, Councilmember Gilliam asked for a report on screening efforts for illegal immigrants. Corporation Counsel William Cogley and Police Chief Lisa Womack reported on the current efforts. Mr. Cogley reported that the City applied for ICE Access participation last January and met with ICE officials in March, Committee of the Whole December 17, 2008 Page 4 that the foreign-born checks have been expanded, the E-verify system for social security numbers has been reinstated, and that City contracts with contractors now require that employees of those contractors must be U.S. citizens. Chief Womack reported that since March 1, 2008, all foreign-born arrestees are now checked through the Immigration Alien Query system. To date, 1,259 foreign-born arrestees have been run through the system and 253 were found to be in the country illegally. Of those, 20 met the immediate reporting and deportation process. She also reported that an application for ICE access was submitted sometime ago. The Police Department has followed up on the status of the application and has been told that, although it has been forwarded to the Washington D.C. office, no action will be taken on it until the new administration takes office. Chief Womack stated that the department is doing what it can and is continuing to work with their federal partners. Councilmember Gilliam stated that he has received complaints that ICE is not doing enough. The Chief said that ICE has specific criteria they follow and they will not deport just anyone. Councilmember Kaptain asked who has the authority to hold an arrestee. Chief Womack said the police department can only hold an arrestee for the length of time allowed by law. Once ICE has been notified, they can place an additional hold. Councilmember Walters asked about the process for Cook County and Chief Womack indicated it was the same. Sue Olafson reported on upcoming City events and reminded everyone to recycle during the holiday season. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act The meeting adjourned at 6:52 P.M. s/ Diane Robertson January 14, 2009 Diane Robertson, City Clerk Date Approved