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Home My WebLink Aboutx - December 3, 2008 COW COMMITTEE OF THE WHOLE MEETING December 3, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:08 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the November 12, 2008, special meeting, and the minutes of the November 19, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Councilmember Steffen voted present Consideration of Application of Mad Maggie’s for Participation in Grease Trap Incentive Program ($7,500) and First Amended Facade Improvement Program Agreement A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of Intergovernmental and Intercreditor Agreement with the County of Cook, the City of Elgin and Squire Village Preservation, NFP A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Budget Presentation Assistant City Manager Stegall and Finance Director Nowicki gave the following presentation on the 2009 User Fees. Mr. Nowicki stated it was the city’s intent to remain competitive with the water and sewer rates. Corporation Counsel Cogley explained the proposed expansion of the adjudication process to include ordinary code violations. He stated that the more serious violations would still be handled by the circuit court. Councilmember Walters wondered if there was any consistency in violations or fines. Mr. Cogley said there may be with fines. Councilmember Steffen asked what enforcement process an adjudicator has. Mr. Cogley said fines and judgments can be recorded immediately. Mr. Stegall reported that the proposed 2009 budget would be presented to the Council for approval at the December 17, 2008, Council meeting. Presentation as follows: Committee of the Whole December 3, 2008 Page 2 2009 User Fees 2009 Budget and 2009-2013 Financial Plan Committee of the Whole December 3, 2008 Page 3 Types of User Fees •Community Services –Water and Sewer Funds •Regulatory and Administrative –Police and Fire services, building permits, fees paid by developers, and licenses •Quality of Life –Parks and Recreation Committee of the Whole December 3, 2008 Page 4 Community Services $1.4064.0%2013 $1.3524.0%2012 $1.3002.0%2011 $1.2752.0%2010 $1.2502.0%2009 Rate/HCFT% IncreaseYear Budgeted Sewer Rates $3.9477.0%2013 $3.6898.5%2012 $3.4008.0%2011 $3.1495.5%2010 $2.9855.5%2009 Rate/HCFT% IncreaseYear Budgeted Water Rates Fees are established to fully recover the cost of the activity or service. The advantage of charging these costs as user fees, rather than as part of the property tax, is that fees can be calculated based upon usage. Committee of the Whole December 3, 2008 Page 5 Regulatory and Administrative •Police and Fire Services –Rate of hire based on bargaining units –No increase proposed for services in 2009 •Community Development –4 percent cost of living increase is budgeted for plan review, building permits, inspections –Adjudication process •Liquor Licenses –No increase proposed for 2009 •Cemetery Fees –No increase proposed for 2009 Committee of the Whole December 3, 2008 Page 6 Quality of Life •Park Shelter Rentals –8 to 10 percent increase budgeted •Sports Facilities –4 to 7 percent increase budgeted •East Side Recreation Center –No Increase budgeted •Hemmens –3 to 5 percent increase budgeted for rental, labor and equipment rates Committee of the Whole December 3, 2008 Page 7 Quality of Life (continued) •Aquatic Centers –No increase budgeted for daily admission •Centre –3 percent increase is budgeted for membership –Restructured rates for Heritage Ballroom to encourage rentals •Golf –No increase budgeted for Wing Park & The Highlands –New fee structure proposed for the opening of Bowes Creek Country Club Consideration of Fire Protection Agreements for 2009 Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the 2009 Fire Protection Agreements for the 3 properties outside of the city limits listed below. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. 2007 Assessed Valuation 2008 Assessed Valuation 2008 Charges 2009 Proposed Charges ITW $1,880,618 $1,943,054 $39,493 $40,804 DSM Desotech 1,880,504 1,942,937 39,491 40,802 St. Charles Properties 167,826 173,398 3,524 3,641 Totals $3,928,948 $4,059,389 $82,508 $85,247 Committee of the Whole December 3, 2008 Page 8 Consideration of Proposed Agreement with Kane, McKenna and Associates, Inc. for Consultant Services in Connection with Bluff City Quarry Area as Proposed Tax Increment Financing Redevelopment Project Area and Proposed Agreement with Gifford 300, LLC Providing for Reimbursement to the City of Certain Costs Relating to Bluff City Quarry Area Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to authorize the proposed agreement with Kane McKenna for consulting services in connection with the Bluff City Quarry Area as a proposed tax increment financing redevelopment project area and approve a proposed reimbursement agreement between the City and Gifford 300, LLC providing for reimbursement to the City of its costs in connection with the agreement with Kane McKenna and certain other costs relating to the Bluff City Quarry area. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Adoption of the International Property Maintenance Code, 2006 Edition Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve placing one copy of the International Property Maintenance Code, 2006 Edition, on file with the City Clerk for a period of thirty days and then adopt that code, with the accompanying local amendments, as the City’s property maintenance code. Councilmember Figueroa asked if there were any changes that would affect over-crowding issues. Mr. Deering stated there were none. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 and Final with Copenhaver Construction for Entry Corridor Improvements at the Intersection of Illinois Route 25 and Interstate 90 Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve Change Order No. 1 with Copenhaver Construction in the amount of $150,632.30 for the entry corridor improvements at the intersection of Illinois Route 25 (Dundee Avenue) and Interstate 90 (Northwest Tollway). Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Acceptance of Pedestrian and Bicycle Safety Program Grant from the Illinois Department of Transportation Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to accept the Illinois Department of Transportation Pedestrian and Bicycle Safety Program Grant in the amount of $24,255. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole December 3, 2008 Page 9 Consideration of Phase 3 of Facade Improvement Project for Properties Located at 203- 209 and 211-213 National Street Mr. Deering stated the applicant had requested that consideration of this item be tabled. Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to table consideration of Phase 3 improvements in the amount of $215,776 for the properties located at 203-209 and 211-213 National Street. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Facade Improvement Project Proposed for Red Bar Winery Located at 74 South Grove Avenue Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve the façade improvement project in the amount of $5,709 for Red Bar Winery located at 74 South Grove Avenue. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Service Agreement with Midwest Academy of TaeKwon-Do to Provide Martial Arts Instruction at the Centre for 2009 Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve the service agreement with Midwest Academy of TaeKwon-Do in the amount of $22,150 to provide martial arts instruction at The Centre from January 2009 through December 2009. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Mayor Schock. Nays: None. Councilmember Walters abstained due to conflict. Consideration of Service Agreement with All Star Sports Instruction to Provide Youth Sports Instruction at the Centre for 2009 Commissioner Gilliam made a motion, seconded by Commissioner Walters, to approve the service agreement with All Star Sports Instruction in the amount of $19,500 to provide youth sports instruction at The Centre from January 2009 through December 2009. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Service Agreement with Dixon Dance Academy to Provide Dance Instruction at the Centre for 2009 Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve the service agreement with Dixon Dance Academy in the amount of $37,260 to provide dance instruction at The Centre from January 2009 through December 2009. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole December 3, 2008 Page 10 Consideration of Contract with Adesta, LLC for Installation of Fiber Optic Cable Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the contract with Adesta, LLC in the amount of $45,000 for the installation of fiber optic cable. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Kaptain announced that the Elgin Climate Change Organization would be sponsoring the showing of the movie “WallE” at the Gail Borden Public Library on various dates in December. Councilmember Gilliam asked staff to prepare a status report on the immigration process. Announcements from Staff Sue Olafson reported on upcoming City events. She also reported that the local food pantries were still in need of donated food items. Mayor Schock thanked staff for their quick response and generosity to the recent appeal for non- perishable food items for the Salvation Army. Adjournment Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act The meeting adjourned at 6:42 p.m. s/Diane Robertson December 17, 2008 Diane Robertson, City Clerk Date Approved