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HomeMy WebLinkAboutw - November 19, 2008 COW COMMITTEE OF THE WHOLE MEETING November 19, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Absent: Councilmember Steffen. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the November 5, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Consideration of Truth in Taxation Act Requirements and Budget Schedule An item regarding the above subject will be presented at tonight’s Council meeting for consideration by the City Council. Consideration of Easement Agreement with METRA for Joint Disposal Main to Cross METRA Railway A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Councilmember Walters stated that he is very unhappy with METRA for charging $140,500 for this easement. Consideration of Easement Agreement with Union Pacific for Joint Disposal Main to Cross Union Pacific Railway A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of Holiday Gift Certificates for Active City Employees Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve issuing $25 gift certificates to all active employees receiving checks in the 25th pay period for a total cost of approximately $24,344. Councilmember Gilliam asked for an explanation of the program. City Manager Folarin stated that the gift certificates will be for use with the downtown merchants. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Committee of the Whole November 19, 2008 Page 2 Consideration of Motorola Proposal to Upgrade Elgin Emergency Communications E-911 Telephone System to Phase II Wireless Capability and Compliance Councilmember Walters made a motion, seconded by Councilmember Figueroa, to award a contract to Motorola in the amount of $31,514 to upgrade the Emergency Communications E- 911 telephone system in order to comply with Federal Communications Commission Phase II Wireless requirements. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Consideration of Amendment to Chapter 11 of the Elgin Municipal Code, Entitled “Vehicles and Traffic” Councilmember Kaptain made a motion, seconded by Councilmember Walters, approve the recommendations from the Neighborhood Services Committee to amend Chapter 11 of the Elgin Municipal Code, entitled “Vehicles and Traffic” as provided below. Councilmember Walters thanked staff for addressing the request from the restaurant owner on Walnut Street. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. 1. Two Hour Parking Zones (11.60.84) – Following downtown streetscape improvements, it is the recommendation of the NSC to allow for a two hour parking zone on the Chicago Street Bridge, north side thereof, from the Commuter Rail Division of RTA tracks to Riverside Drive, that would include 12 spaces. 2. Stopping, Standing Parking Prohibited Where (11.60.050 c) - When the bike lane was added on Walnut Street, parking was removed from the south side of the street from Wilcox to Marguerite to install a shared bike lane. 3. Limited Parking Areas; One Hour Or More (11.60.070) - A request was submitted by St. John’s Lutheran School to change the parking restrictions in front of St. John’s Lutheran Church and School on North Spring Street east side thereof, from Dexter Avenue to Division Street, to no person shall park during the hours of four o’clock (4:00) AM and four o’clock (4:00) PM on Monday through Friday. This time frame will allow both for the early street sweeping of the central business district (4 a.m. to 6 p.m.). Currently four (4) spaces are signed without an ordinance to no parking eight o’clock (8:00) AM and four o’clock (4:00) PM on Monday through Friday, and three (3) spaces are under the two hour parking ordinance (11.60.084). Committee of the Whole November 19, 2008 Page 3 4. Two Hour Parking Zone (11.60.084) - Elgin Academy requested making Kimball Street the south side thereof, from Dundee Avenue to Academy Place, a two hour parking zone that would include six (6) spaces. 5. Ninety Minute Parking Zone (11.60.083.2) - To promote ample parking for businesses in the Walnut Street area, the NSC is recommending that a 90 minute parking zone be designated for eight (8) total spaces on Walnut Street both sides thereof, from State Street to Griswold Street. 6. Stopping, Standing Parking Prohibited Where (11.60.050 c) – Due to the narrow width of the street of Hickory Place from Liberty to Gifford Streets, it has been recommended that parking be prohibited on the south side of the street. This similar restriction is in place for Hickory Place, which is a one- way street from Hill Avenue to Gifford Street. Consideration of Sole Source Purchase from SunGard Public Sector Inc. of SunGard Click2Gov Applicants and Utility Billing Modules Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the a sole source purchase from SunGard Public Sector, Inc. in the amount of $40,500 for the SunGard Click2Gov applicants and utility billing modules. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Consideration of County Proposed Technical Amendments to Elgin Municipal Code Title 21 entitled “Storm Water Management” Ordinance Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve making flood insurance and floodplain related amendments to the Storm Water Management Ordinance in order to meet the requirements of the Federal Emergency Management Agency and the Illinois Department of Natural Resources. Councilmember Kaptain asked if this would affect the manufactured home court at Villa and Willard. General Services Director Lawry said there would be no immediate effect, but if the property owner were to request a permit to significantly change their property, they would be required to come into compliance at that time. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Committee of the Whole November 19, 2008 Page 4 Consideration of City Proposed Technical Amendments to Elgin Municipal Code Title 21 entitled “Storm Water Management” Ordinance Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve making several technical amendments to Title 21 of the Elgin Municipal Code entitled “Storm Water Management”. Mayor Schock asked why staff was advocating the regulation of the fluctuation of the storm water detention facilities. City Engineer Evers responded that currently the fluctuation is at 5 feet and staff would like to see that increased to 7½ feet. The Mayor then asked if going to the maximum or flattened grade would mean more land. Mr. Evers said yes, but that requiring a slope of no more than 1 to 4 was for safety reasons. The Mayor wondered why no developers had been asked to provide input on this matter. Mr. Evers said a meeting could be scheduled and they would be invited. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Consideration of Second Amendment to Engineering Service Agreement with Hampton, Lenzini and Renwick for 2005-2008 Motor Fuel Tax Program Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the second amendment to the agreement with Hampton, Lenzini, and Renwick in the amount of $42,200 to provide additional engineering services for the 2007 Neighborhood Street Overlay Program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Consideration of Amendment to Elgin Municipal Code Chapter 17.04.030 Regarding Park Site Donations Commissioner Gilliam made a motion, seconded by Commissioner Walters, to approve the recommended amendment to Chapter 17.04.030 of the Elgin Municipal Code regarding park site donations. Councilmember Figueroa asked how often the amount per acreage had been changed. Parks and Recreation Director Reopelle stated there has been a six per cent accelerator every year. Councilmember Walters stated that he wants to see parks in neighborhoods where there are none currently existing. He does not want the cash to be the main factor. Mr. Reopelle stated that park site selection is driven by the master plan. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Committee of the Whole November 19, 2008 Page 5 Consideration of Agreement with Hanover Township Road District to Store Salt at Shales Parkway Salt Dome Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve a three year agreement with Hanover Township Road District that allows them to store salt that they purchase at the City’s Shales Parkway salt dome in exchange for plowing designated City streets. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Walters expressed his displeasure with Nicor and the quality of the work that has been performed by them at Erie and South Streets and at the intersection of Erie and Edison. Announcements from Staff Sue Olafson reported on upcoming City events. Adjournment Councilmember Waters made a motion, seconded by Councilmember Gilliam, to adjourn to executive session for the purpose of discussing the purchase or lease of real property for the use of the public body - exempt under Section 120/2(c)(5) of the Open Meetings Act. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Walters, and Mayor Schock. Nays: None. The meeting adjourned at 6:40 p.m. s/ Diane Robertson December 3, 2008 Diane Robertson, City Clerk Date Approved