HomeMy WebLinkAboutu - November 5, 2008 COW
COMMITTEE OF THE WHOLE MEETING
November 5, 2008
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen,
Walters, and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the
minutes of the October 22, 2008, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Development Agreement with Otter Creek Shopping Center for
Development Assistance related to Burlington Coat Factory
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to enter into a
development agreement with Otter Creek LLC in the amount of $495,500 for development
assistance related to the placement of a Burlington Coat Factory retail store at the Otter Creek
Shopping Center.
Mr. Stelleos, owner of the Otter Creek Shopping Center, expressed his appreciation to staff for
their assistance in the redevelopment of Otter Creek. Mayor Schock said that the City
appreciates the substantial investment that Mr. Stelleos has made to improve the center and to
attract a new clothier to the city.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Ordinance Initiating Hearing Procedure for Creating Backup Special
Service Areas for Stormwater Management Facilities within the Cedar Grove, Oak Ridge
Phase I and Phase 2, Stonebrook Unit 1 and Tuscan Woods Subdivisions
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the
proposed ordinance initiating the hearing procedure for creating “backup” special service areas
for the stormwater management facilities in the following subdivisions: Cedar Grove, Oak Ridge
Phase 1 and Phase 2, Stonebrook Unit 1, and Tuscan Woods.
Councilmember Walters asked what would happen if a petition was filed by at least 51% of the
homeowners objecting to the backup special service area. Corporation Counsel William Cogley
replied that if this were the case, then the backup special service area would not be created. He
pointed out that if these areas were not properly maintained, then the homeowners could be sued,
and that the city has other relief available to require compliance.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Committee of the Whole
November 5, 2008
Page 2
Consideration of Grant Application for Funds Allocated Through the Federal
Neighborhood Stabilization Program to Assist with Redevelopment of Abandoned and
Foreclosed Homes
Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to direct staff to
file the application for the $2,159,623 Neighborhood Stabilization Program through the U.S.
Department of Housing and Urban Development and to amend the 2008 Community
Development Block Grant Annual Action Plan accordingly.
Councilmember Figueroa asked about the current foreclosure rate. Mr. Deering said that he did
not know, but that he would get the information. Councilmember Figueroa then asked where the
money would be allocated. Mr. Deering stated that, in general, it would be allocated to the
central portion of the city. Councilmember Figueroa questioned the purpose of the public
hearing. Mr. Deering responded that it was to gather ideas on how to construct the program and
allocate the funds.
Councilmember Kaptain asked if the application could be amended, to which Mr. Deering
replied that at this point in the process it could be amended. Councilmember Kaptain stated he
was concerned about how the funds would be allocated. Mr. Deering said that the federal
government sets the standard and that a minimum of 25% of the funds must benefit those in the
low income bracket. He stated the city can construct its own program and that a greater
percentage could be allocated.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Contract with Walker Restoration Consultants for Repairs to the
Symphony Parking Deck
Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to award a
contract to Walker Restoration Consultants in the amount of $17,250 to prepare bid documents
for repairs to the Symphony Parking Deck. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Agreement with Illinois Department of Transportation for US Route 20
and Shales Parkway Intersection Improvement Project
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the
agreement with Illinois Department of Transportation for the US Route 20 and Shales Parkway
Intersection Improvement Project. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Committee of the Whole
November 5, 2008
Page 3
Consideration of Contract with Standard Equipment Company for one Elgin MegaWind
Catch Basin Cleaner
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to award a
contract to Standard Equipment Company in the amount of $223,657 for the purchase of one
Elgin MegaWind Catch Basin Cleaner. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Contract with Complus Data Innovations, Inc. for Automated Parking
Citation Management System
Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to award a
contract to Complus Data Innovations, Inc. in the amount of $31,250 for the purchase of an
automated parking citation management system. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Announcements from Council
Councilmember Walters stated he has received a number of complaints regarding the Nicor
project at Erie and South Streets.
Announcements from Staff
Sue Olafson reported on upcoming City events.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock.
Nays: None.
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
Committee of the Whole
November 5, 2008
Page 4
Appointment, Employment, Compensation, Discipline, Performance or Dismissal
of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of
the Open Meetings Act
The meeting adjourned at 6:20 p.m.
s/ Diane Robertson November 19, 2008
Diane Robertson, City Clerk Date Approved