HomeMy WebLinkAboutt - October 22, 2008 COW
COMMITTEE OF THE WHOLE MEETING
October 22, 2008
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen,
Walters, and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the
minutes of the October 8, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of First Amendment to the Development Agreement with Channing Square,
LLC
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Councilmember Kaptain commented that he felt this was a better proposal, but he did not feel the
market would be much improved in two years.
Councilmember Figueroa asked if the street would be resurfaced and City Manager Folarin
replied that it would.
Consideration of 2009 Budget Schedule
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adopt the
2009 Budget Meeting Schedule as listed below. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
11/12/2008 City Council Budget Retreat – Special Meeting: 5:00 p.m.
12/03/2008 City Council Budget Discussion: 5:00 p.m.
12/03/2008 Truth in Taxation Hearing: 7:00 p.m.
12/10/2008 City Council Budget Discussion, if necessary: 5:00 p.m.
12/17/2008 Public Hearing on Budget and Budget Adoption: 7:00 p.m.
Consideration of Schedule of 2009 City Council Meetings
Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to amend the
2009 Schedule of City Council meetings, changing the March 11, 2009, and March 25, 2009,
meetings to March 4, 2009, and March 18, 2009 respectively. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock.
Nays: None.
Committee of the Whole
October 22, 2008
Page 2
Councilmember Steffen stated he would like to see a quarterly Council retreat and to be able to
go more into depth on certain topics such as the review of the odd/even parking trial, improved
public services, and the budget. The Council agreed in concept and the City Manager stated that
staff would see what they could do.
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to authorize the
adoption of the proposed resolution, including the above amendment, setting forth the schedule
of the city Council meetings for 2009. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Proposed Amendment to Historic Preservation Ordinance Regarding the
Definition of Significant Exterior Architectural Features
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the
proposed ordinance to amend the City’s historic preservation ordinance to provide for an
amended definition of significant exterior architectural features. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Change Order No. 2 with Ryan Central, Inc. for the Construction of the
Highlands Phase II Golf Course
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve
Change Order No. 2 with Ryan Central, Inc. in the amount of $33,142 for the construction of the
Highlands Phase II golf course. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Illinois Department of Transportation Highway Safety Project Grant
Agreement for Speed Enforcement
Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to approve the
acceptance of the Illinois Department of Transportation grant in the amount of $45,880 for speed
enforcement through the City of Elgin’s Police Department. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Illinois Department of Transportation Highway Safety Project Grant
Agreement 2009 Holiday Mobilization for Traffic Enforcement
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the
acceptance of the Illinois Department of Transportation grant in the amount of $30,128 for the
City of Elgin’s Police Depart for the 2009 Traffic Enforcement Holiday Mobilization. Upon a
roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor
Schock. Nays: None.
Committee of the Whole
October 22, 2008
Page 3
Consideration of Illinois Department of Transportation Highway Safety Project Grant
Agreement for DUI Enforcement
Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the
acceptance of the Illinois Department of Transportation grant in the amount of $119,935 for DUI
Enforcement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen,
Walters, and Mayor Schock. Nays: None.
Consideration of Program Year 2009 Community Development Block Grant Hearing
Process
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the
hearing and work session dates for the FY 2009 Community Development Block Grant Program
and establish funding policies and priorities as identified in Alternative One of the memo
provided to Council.
Councilmember Steffen asked if the recent census had affected this grant amount. City Manager
Folarin stated that it had to some degree. Assistant Community Development Director Matt
Fitzgibbons stated that he would check for sure, but he also believed it did.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Ordinance Initiating Hearing Procedure for Creating Backup Special
Service Areas for Stormwater Management Facilities within the Castle Creek and
Creekside Subdivisions
Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve the
proposed ordinance initiating the hearing procedure for creating “backup” special service areas
for the stormwater management facilities within the Castle Creek and Creekside Subdivisions.
Councilmember Walters asked what would happen if the homeowners petition against this.
Corporation Counsel William Cogley replied that if the homeowners association did not
maintain the special services area, then the City could sue them under the stormwater ordinance.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and
Mayor Schock. Nays: None.
Committee of the Whole
October 22, 2008
Page 4
Consideration of Acceptance of Illinois Criminal Justice Information Authority Grant for
Continuation of Two Domestic Violence Case Managers
Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to accept the
Illinois Criminal Justice Information Authority grant in the amount of $28,912 for the
continuation of two part-time Domestic Violence Case Manager positions. Upon a roll call vote:
Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays:
None.
Consideration of Acceptance of Office of Attorney General Grant for Two Domestic
Violence Case Managers
Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to accept the
Office of the Attorney General of the State of Illinois’ grant in the amount of $10,000 for the
continuation of two part-time Domestic Violence Case Manager positions. Upon a roll call vote:
Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays:
None.
Consideration of Acceptance of Easements for Public Utilities to Serve Developments in
Three Subdivisions
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to accept the
easements outlined in the memo provided to Council for City use. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Acceptance of Public Easements and Improvements Constructed to Serve
Various Single Lot Developments
Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to accept the
easements and public improvements for ownership and maintenance as outlined in the memo
provided to Council. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain,
Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Change Order No. 1 to the Contract with Martam Construction for the
Spartan Drive Extension - Phase II Project
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to execute
Change Order No. 1 with Martam Construction in the amount of $522,741.57 for the Spartan
Drive Extension - Phase II Project. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Committee of the Whole
October 22, 2008
Page 5
Consideration of Change Order No. 1 to the Contract with Martam Construction for the
2008 Neighborhood Resurfacing – Channing Square Development Project
Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to authorize
execution of Change Order No. 1 with Martam Construction, Inc. in the amount of $68,030 for
the 2008 Neighborhood Resurfacing - Channing Square Development Project. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock.
Nays: None.
Announcements from Council - None
Announcements from Staff
Public Information Officer Sue Olafson reported on upcoming City events.
Adjournment
Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to adjourn and
go into the Executive Session for the purpose of discussing the following matters. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor
Schock. Nays: None.
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
Purchase or Lease of Real Property for the Use of the Public Body - Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
The meeting adjourned at 6:20 p.m.
s/ Diane Robertson November 5, 2008
Diane Robertson, City Clerk Date Approved