HomeMy WebLinkAbouts - October 8, 2008 COW
COMMITTEE OF THE WHOLE MEETING
October 8, 2008
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen,
Walters, and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
minutes of the September 24, 2008, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Amendments to the City’s Liquor Code
An ordinance will be presented at tonight’s Council meeting for adoption by the City Council.
Flood Presentation
Public Works Director John Loete and Police Chief Lisa Womack reported on the City’s
activities during the recent flood. The following is the presentation:
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gency Management
Committee of the Whole
October 8, 2008
Page 2
Councilmember Walters asked if the City would meet with other communities regarding the
flooding issues along Poplar Creek. Mr. Loete said there was an upcoming regional meeting on
this subject. Councilmember Kaptain stated he had served on the Poplar Creek Watershed
Committee and the consensus was that the problems were being caused by other communities.
He said the flood plains had been expanding due to building expansion.
Councilmember Steffen asked if a shelter could be found closer than Des Plaines. Chief
Womack replied that was why the EOM had reached out to PADS and to churches in the City,
but that the Red Cross was the first organization to contact in time of emergency.
Councilmember Kaptain asked how many owner-occupied homes were affected and Chief
Womack said she did not know.
Councilmember Figueroa thanked staff for the report and agreed that more should be done in
regards to communication.
Councilmember Walters said the City has no control whether this will happen again.
Consideration of Participation by Red Bar Winery & Bistro in the Center City Special
Business Loan Program
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to enter into an
agreement with Red Bar Winery & Bistro in the amount of $36,469 for participation in the
Center City Special Business Loan Program. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
The owners, Mr. and Mrs. Canfield, were recognized as being in the audience.
Consideration of Image Advisory Commission’s Selection of James T. Gifford, Trygve
Rovelstad and Carl Parlasca to Receive Formal Elgin Recognition
Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve the
Image Advisory Commission’s selection of James T. Gifford, Trygve Rovelstad, and Carl
Parlasca to receive formal Elgin recognition. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Sue Moylan, chairman of the Image Advisory Commission, was present in the audience and she
and the Commission were thanked for their work on this project.
Consideration of Amendment to the Northern Illinois Special Recreation Association’s
Articles of Agreement
Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the
Committee of the Whole
October 8, 2008
Page 3
proposed amendment to the Northern Illinois Special Recreation Association’s Articles of
Agreement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen,
Walters, and Mayor Schock. Nays: None.
Consideration of Sole Source Contract with Trane Chicago for Programming of the HVAC
Control System at the Police Facility
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to award a
contract to Trane Chicago in the amount of $18,696 for programming of the HVAC control
system for the Police Facility. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Agreement with J.B. Harris & Company, Inc. to Provide Additional
Grant and Development Assistance for the Rehabilitation of 373 Park Street
Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to enter into an
agreement with J.B. Harris & Company, Inc. in the amount of $50,000 to provide additional
grant assistance for the rehabilitation of the property at 373 Park Street. Upon a roll call vote:
Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays:
None.
Consideration of Change Order No. 9 with Cyberdine Masonry for Masonry Services for
Fire Station 7
Commissioner Kaptain made a motion, seconded by Commissioner Walters, to authorize Change
Order No. 9 to the contract with Cyberdine Masonry in the amount of $6,517 for masonry
services for Fire Station 7. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Agreement with Elgin Area Chamber of Commerce for Branding and
Marketing Campaign for the Enhancing Elgin Committee
Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to approve an
agreement with the Elgin Area Chamber of Commerce in the amount of $75,000 to fund
preliminary consulting work for a future branding and marketing campaign through the Chamber
of Commerce Enhancing Elgin Committee. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of License Agreement with Nicor Gas and Right of Way Maintenance
Agreement with Providence Home Owners Association for an Easement for the
Construction of a Bike Path
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the
license agreement with Nicor Gas and the maintenance agreement with Master Operating
Committee of the Whole
October 8, 2008
Page 4
Association of Providence to complete construction of a bike path across the Nicor Gas easement
and maintain the easement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Second Amendment to Agreement with ESI Consultants, Ltd. for
Construction Inspection of Route 20 and Shales Parkway Water Main Relocation Project
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve
Amendment No. 2 with ESI Consultants, Ltd. in the amount of $70,000 to provide construction
inspection of a water main relocation project at Route 20 and Shales Parkway. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock.
Nays: None.
Consideration of Acceptance of Trunk 60 Phase 2 Sanitary Sewer and Off-Site Water Main
Extension Improvements for Bowes Creek Country Club Phase I Subdivision
Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve
acceptance of Trunk 60 Phase 2 Sanitary Sewer and Off-site Water Main Extension
improvements for Bowes Creek Country Club Phase 1 Subdivision located south of Bowes Road
and west of Nolan Road in Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Kane County Highway Permit Improvements to Randall Road at Saddle
Club Parkway/Automall Drive and Point Boulevard Associated with Randall Rose
Subdivision
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to authorize
execution of the highway permit with Kane County Division of Transportation allowing the
construction of improvements to Randall Road, Saddle Club Parkway/Automall Drive, and Point
Boulevard. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen,
Walters, and Mayor Schock. Nays: None.
Consideration of Agreement with Kane County for Use of a Portion of the City’s Public
Works Facility for Salt Storage for 2008 to 2011
Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve an
agreement with Kane County for the use of a portion of the City’s Public Works Facility to store
salt during the winter seasons of 2008/09, 2009/10, and 2010/11. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Agreement with School District U-46 for the Police (School) Liaison
Program
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve an
Committee of the Whole
October 8, 2008
Page 5
agreement with School district U-46 in the amount of $367,780.30 for the continuance of the
Police School Liaison Program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Agreement with Larkin Center School for School Liaison Officer
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve
renewal of a contract with the Larkin Center in the amount of $70,000 to provide police services
in the form of a school liaison officer. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Amendment No. 1 to the Agreement with Engineering Enterprises Inc.
for Engineering Services for the East Service Zone
Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to authorize
execution of Amendment No. 1 with Engineering Enterprises, Inc. in the amount of $11,000 for
design services of the East Service Zone. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None.
Announcements from Council
There were no announcements
Announcements from Staff
Management Analyst RuthAnne Hall reported on the odd/even parking trial. During the first
week of enforcement, there has been a larger percentage of compliance. She stated that
abandoned vehicles would be addressed, any noticeable trends would be reviewed, and that
neighborhood off-street parking lots would be monitored. She thanked everyone involved for
their compliance. She also announced that leaf pickup would begin October 13, 2008.
Councilmember Walters asked if vehicle owners who had received multiple tickets would be
contacted and Ms. Hall said they would.
Public Information Officer Sue Olafson reported on upcoming City events.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen,
Walters, and Mayor Schock. Nays: None.
The meeting adjourned at 6:45 p.m.
Committee of the Whole
October 8, 2008
Page 6
s/ Diane Robertson October 22, 2008
Diane Robertson, City Clerk Date Approved