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HomeMy WebLinkAboutq - September 10, 2008 COW COMMITTEE OF THE WHOLE MEETING September 10, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the minutes of the August 27, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Councilmember Gilliam voted present. Consideration of Resolution Providing for a Feasibility Study on the Designation of the Bluff City Quarry Area as a Tax Increment Financing Redevelopment Project Area A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of Business Improvement Grant for McGrath Nissan, Inc. for Landscaping Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve a business improvement grant with McGrath Nissan Inc. in the amount of $9,500 for landscaping at 945 E. Chicago Street. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Approval of Funding for the Fox River Study Group Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve funding for the Fox River Study Group in the amount of $75,000, payable in three annual installments of $25,000 each for a period of three years. Councilmember Walters asked if the group would be working with other northern Illinois communities along the Fox River. Councilmember Kaptain said they would be and also with communities in Wisconsin. Councilmember Walters asked about the effects of agriculture runoff. Councilmember Kaptain said that would be addressed as would algae issues. He also noted that the Fox River Water Reclamation District was paying for half of the study. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole September 10, 2008 Page 2 Consideration of Change Order No. 1 with Joel Kennedy Construction for Phase II of the Joint Disposal Force Main Project Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to authorize Change Order No. 1 with Joel Kennedy Construction for a deduction in the amount of $18,116 for Phase II of the Joint Disposal Force Main Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of an Ordinance Authorizing Licensed Drivers to Operate Motor-Driven Cycles on City Streets Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed ordinance authorizing licensed drivers to operate motor-driven cycles on City streets. Councilmember Steffen asked if there was a gap between the State law and this ordinance regarding motor size. Corporation Counsel William Cogley stated that he would look into this. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Contract with Interfleet, Inc. for an Automatic Vehicle Location System Councilmember Steffen made a motion, seconded by Councilmember Kaptain, to approve a contract with Interfleet, Inc. in the amount of $142,045 for the purchase of a turn-key fleet wide automatic vehicle location system. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Kaptain asked if the City Manager would bring a list of names for the four new parks to the City Council for approval. Announcements from Staff RuthAnne Hall reported on the status of the odd/even parking trials. She said there had been several mailings sent to residents in the affected areas describing the new regulations and informational fliers had been placed on cars advising of these changes. The Level of compliance has come up considerably and the parking area around the U-46 administration buildings has been adjusted slightly to accommodate their needs. Ms. Hall thanked the residents for their patience and their compliance. Councilmember Figueroa asked how out-of-towners are going to know about the regulations, especially during the holidays. Ms. Hall said that this should occur through signage and the education of the residents. Committee of the Whole September 10, 2008 Page 3 General Services Director David Lawry reported on the status of the neighborhood streets resurfacing project. He indicated that 80,000 tons of asphalt out of an anticipated 105,000 tons had already been replaced with very few problems. Councilmember Steffen asked about the status of the Motor Fuel Tax work and Mr. Lawry stated that most of it had been completed already. He said the contract goes through October, 2008. Mayor Schock asked if there had been any issues. Mr. Lawry stated the contractor may have been ambitious in grinding more streets than what could be resurfaced in a reasonable time, but this had been corrected. Mayor Schock said in the forty-three miles of streets that had already been completed, very few cars had been towed. He felt there had been very good communication with the residents of these areas. Councilmember Walters asked if the areas not yet completed would be completed this year and Mr. Lawry said yes. Public Information Officer, Sue Olafson, announced upcoming City events. She also announced the Government Finance Officers Association awarded Assistant City Manager and Budget Officer Sean Stegall with its Distinguished Budget Presentation Award for Elgin's 2008 Budget entitled "Elgin, Illinois…The Resurgence of a Great American City, Volume II." The award reflects top ratings in four categories which assess how well an entity's budget serves as a policy document, a financial plan, an operations guide and as a communications device. Less than 10% of the 17,500 organizations receive this national award. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Walters, to adjourn the meeting and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act The meeting adjourned at 6:25 p.m. s/ Diane Robertson September 24, 2008 Diane Robertson, City Clerk Date Approved