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HomeMy WebLinkAboutp - August 27, 2008 COW COMMITTEE OF THE WHOLE MEETING August 27, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Absent: Councilmember Gilliam. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the August 13, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Co-Sponsorship Agreement with the Hispanic Heritage Coalition for Fiesta Salsa Activities A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Presentation of Development Review Process Economic Development Director Ray Moller introduced Larry Maholland of Sikich. Mr. Maholland then introduced members of the review team and explained the evaluation process. A complete copy of the report, including recommendations, is available in the City Clerk’s office. Councilmember Figueroa asked if the typical developers were interviewed and Mr. Maholland said yes. Councilmember Figueroa asked what the biggest issue was. Mr. Maholland said it was predictability. Councilmember Kaptain stated that he felt a concept plan review would be helpful and then the normal routine should be followed. He said that for larger projects, this should be a requirement. He also stated that the expedited reviews should be paid for by the developer. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to accept the Development Review Process report. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Mr. Folarin stated that a meeting had been scheduled with the team staff members to discuss implementation of the recommendations. Consideration of Purchase of Service Agreement with Elgin Area Convention and Visitors Bureau Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve a purchase of service agreement with Elgin Area Convention and Visitors Bureau in the amount of $73,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole August 27, 2008 Page 2 Consideration of Purchase of Service Agreement with Children’s Theatre of Elgin/Fox Valley Youth Theatre Company Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve a purchase of service agreement with Children’s Theatre of Elgin in the amount of $15,200 in financial support of two productions. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Walters, and Mayor Schock. Nays: None. Councilmember Steffen abstained due to a conflict of interest. Consideration of Deduct Change Order No. 5 with Weaver Construction for the Building Concrete for Construction of Fire Station 7 Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to authorize the execution of Deduct Change Order No. 5 to the contract with Weaver construction in the amount of $10,678 for building concrete for Fire Station 7. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 6 with Elliott and Wood, Inc. for the Excavation and Site Utilities for the Construction of Fire Station 7 Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to authorize the execution of Change Order No. 6 to the contract with Elliott and Wood, Inc. in the amount of $16,429 for the increase in excavation and site utilities for the construction of Fire Station 7. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Amendment No. 1 to Agreement with TranSystems Corporation to Provide Grant Writer Services Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve Amendment No. 1 to the agreement with TranSystems Corporation to provide grant writer services at no additional cost to the City at this time. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Agreement with Engineering Enterprises, Inc. to Provide Grant Writer Services Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve an agreement with Engineering Enterprises, Inc. to provide grant writer services at no cost to the City at this time. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole August 27, 2008 Page 3 Consideration of Amended Agreement No. 1 to Engineering Services Agreement with Rezek, Henry, Meisenheimer and Gende, Inc. for the 2007 Sanitary Sewer Master Plan Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to authorize Amended Agreement No. 1 with Rezek, Henry, Meisenheimer, and Gende, Inc. in the not to be exceeded amount of $19,679 for engineering services for the 2007 Sanitary Sewer Master Plan. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Kaptain stated that he wished to recognize Jeanne Hebeisen for her forty-one years of volunteer service with the American Association of University Women. Mayor Schock read a letter from the U.S. Department of Commerce regarding employment opportunities for the 2010 census. Announcements from Staff Public Information Officer, Sue Olafson, announced upcoming City events. Adjournment Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Steffen, Walters, and Mayor Schock. Nays: None. Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act The meeting adjourned at 6:40 p.m. s/ Diane Robertson September 10, 2008 Diane Robertson, City Clerk Date Approved