Loading...
HomeMy WebLinkAbouto - August 13, 2008 COW COMMITTEE OF THE WHOLE MEETING August 13, 2008 The regular Committee of the Whole meeting was called to order by City Clerk Robertson at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Absent: Mayor Schock. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to appoint Councilmember Gilliam as Mayor Pro Tem. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the minutes of the July 23, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Development Agreement with CSI Technologies Inc. to Participate in the Jobs Incentives Grant Program Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to enter into an agreement with CSI Technologies Inc. in the amount of $44,000 through the Jobs Incentives Grant Program in order to relocate their offices to 1 Douglas Avenue. Robert Aleksick, President of CSI, was introduced by Ray Moller. Mr. Aleksick thanked the Council for the being able to participate in the Jobs Incentives Grant Program. He said it will be a great help to his company. Mayor Pro Tem Gilliam thanked Mr. Aleksick for selecting Elgin to relocate their offices. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Development Agreement with GEKA Brush to Participate in the Jobs Incentives Grant Program Councilmember Walters made a motion, seconded by Councilmember Steffen, to enter into an agreement with GEKA Brush in the amount of $40,000 through the Jobs Incentives Grant Program in order to locate their business at 1670 Cambridge Drive. The representative from GEKA Brush stated they appreciated the help they were receiving from the City. He stated this location will manufacture mascara brushes and that they had already hired several new engineers. Mayor Pro Tem Gilliam thanked him for selecting Elgin as the location for their new plant. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Committee of the Whole August 13, 2008 Page 2 Consideration of Purchase from Adaptive Digital Systems, Inc. of Covert Surveillance Equipment Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve the purchase of surveillance equipment in the amount of $27,141.50 from Adaptive Digital Systems, Inc. as the sole source vendor. Councilmember Steffen stated he was concerned that we may be overpaying for sole source purchases and how did the City know if a supplier was over-charging. City Manager Folarin stated he would look into this. Councilmember Figueroa asked what the intended use of the cameras was to be. Chief Womack stated it was for covert use only. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Change Order No. 1 with Ryan Central, Inc. for the Construction of the Highlands Phase II Golf Course Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize Change Order No. 1 in the amount of $34,162 with Ryan Central, Inc. for the construction of the Highlands Phase II Golf Course. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Co-Sponsorship Agreement with the Asian Community Network Organization for the 1st Annual Elgin Asian Fest Councilmember Walters made a motion, seconded by Councilmember Steffen, to enter into a co- sponsorship agreement with the Asian Community Network for an amount not to exceed $5,266 in operational support for the first annual Elgin Asian Fest to be held on August 30, 2008. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Development Agreement with Elgin Academy for Historic Street Lighting Councilmember Walters made a motion, seconded by Councilmember Kaptain, to enter into an agreement with Elgin Academy in the amount of $115,000 for the installation of historic street lighting on Academy Place and Kimball Street. Councilmember Walters stated he thought this was a good idea and that this would create a nice streetscape. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Committee of the Whole August 13, 2008 Page 3 Consideration of Amendment No. 3 with Burns & McDonnell for Construction Services for the Lime Residue Disposal Main Phase II Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to authorize Amendment No. 3 for the total cost of $259,581 with Burns & McDonnell for Phase II Construction services of the lime residue disposal main for the City of Elgin and a force main for the Fox River Water Reclamation District. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Change Order No. 1 and Final with Marc Kresmery Construction LLC for 5 MG Riverside Reservoir Piping Revisions Project Councilmember Walters made a motion, seconded by Councilmember Kaptain, to authorize Change Order No. 1 and Final with Marc Kresmery Construction LLC in the amount of $51,539 for the 5 MG Riverside Reservoir Piping Revisions Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Sole Source Purchase from Smith Ecological Systems, Inc. of Soda Ash Bin Replacement for the Riverside Water Treatment Plant Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to authorize the sole source purchase of the soda ash bin replacement for the Riverside Water Treatment Plant to Smith Ecological Systems, Inc. in the amount of $32,575. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Engineering Service Agreement with HNTB Corporation for Bridge Inspection Program Councilmember Walters made a motion, seconded by Councilmember Kaptain, to enter into an agreement with HNTB Corporation for an amount totaling $47,951 to provide engineering services associated with the inspection of City bridges. Councilmember Walters asked how often the bridges were inspected. General Services Director Lawry stated there was a schedule such that half of the bridges were inspected every year or that every bridge was inspected every other year. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Change Order No. 1 with DiNatale Construction, Inc. for the 2008 Neighborhood Resurfacing – Miller/Edison Project Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize Change Order No. 1 to the contract with DiNatale Construction, Inc. in the amount of $202,569.50 for the 2008 Neighborhood Resurfacing - Miller/Edison Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Committee of the Whole August 13, 2008 Page 4 Consideration of a Kane County Division of Transportation Highway Permit for Proposed Improvements to Randall Road and Bowes Road Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to authorize the City Manager to execute a highway permit with Kane County Division of Transportation as authorized Municipal Officer allowing the construction of improvements to Randall Road and Bowes Road associated with the Elgin Sam’s Wal-Mart Subdivision. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of a Kane County Highway Permit for Bowes Creek Country Club Access and Intersection Improvements at Corron Road & Congressional Parkway Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to authorize the City Manager to execute a highway permit with Kane County Division of Transportation as authorized Municipal Officer allowing access and the installation of intersection improvements at Corron Road and Congressional Parkway as part of the Bowes Creek Country Club Subdivision. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of a Sub-Recipient Agreement with the Larkin Center under the Community Development Block Grant Program Councilmember Figueroa made a motion, seconded by Councilmember Walters, to enter into a sub-recipient agreement with the Larkin Center in the amount of $35,000 to be utilized to renovate the facility located at 1212 Larkin Avenue. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Agreement with Redflex Traffic Systems for Photo Enforcement System Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to enter into an agreement with Redflex Traffic Systems, Inc. at no cost to the City for a Photo Enforcement System. Councilmember Figueroa asked how these cameras would be utilized. Mr. Folarin stated they would be used for red light violations. Councilmember Figueroa asked what would happen if the driver was not the owner. Mr. Folarin stated that the owner of the vehicle would be responsible. Councilmember Walters stated that normally if someone is given three tickets they lose their license. Chief Womack stated that these tickets will be a civil citation and will not go to the Secretary of State’s office. If someone appeals, there is administrative adjudication. Councilmember Steffen asked if the camera positions at Kimball and State Streets will also capture the train gates. Chief Womack said it would not. Councilmember Steffen asked what would happen if not enough fines were collected to cover the cost of the cameras. Chief Womack stated this will be closely monitored and that the cameras could be moved to other areas. Committee of the Whole August 13, 2008 Page 5 Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Amendment to the City’s Liquor Code Creating Class V “Wine-Maker” License Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve consideration of an amendment to the City of Elgin’s Liquor Code to create the Class V “Wine- Maker” license. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Agreement with Al’s Café & Creamery to Participate in the Center City Special Business Loan Program Councilmember Walters made a motion, seconded by Councilmember Kaptain, to enter into an agreement with Al’s Café & Creamery in the amount of $22,431 for participation in the Center City Special Business Loan Program. Councilmember Steffen stated that the owners had not been aware of the program when they originally purchased the business. He wondered how this program could be promoted and could the Downtown Neighborhood Association be used to promote this. Mr. Folarin stated that he would discuss this with Ray Moller. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of a Pre-Development Agreement with Artspace Projects, Inc. to Provide Services Pertaining to Phase I Feasibility Study and Phase II Preconstruction Phase Councilmember Walters made a motion, seconded by Councilmember Kaptain, to enter into a pre-development agreement with Artspace Projects, Inc. to provide services pertaining to a Phase I Feasibility Study and Phase II Pre-construction Phase for the development of an affordable live/work space for artists in Elgin’s Center City area, for a total amount of $725,000, to be phased over a two year period, with $150,000 payable in the 2008 budget year, and the remaining two payments payable in the 2009 budget year. Councilmember Kaptain commended the Mayor in bringing Artspace to Elgin. He would like to see similar programs for other areas. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Committee of the Whole August 13, 2008 Page 6 Consideration of Agreement with Kelso-Burnett Company to Relocate a Fiber Optic Cable in the Clifford Owasco Park Enhancement Project Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to enter into an agreement with Kelso-Burnett Company for a total amount of $12,320 for the construction services necessary to relocate a fiber optic cable as part of the Clifford Owasco Park Enhancement Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Amendment No. 1 to Engineering Service Agreement with ESI Consultants for the Westfield Business Park Water Main Project Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve Amendment No. 1 with ESI Consultants in the amount of $22,550 to provide for the design of a water main relocation project at Route 20 and Shales Parkway as part of the Westfield Business Park Water Main Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Consideration of Development Agreement with Krystal Enterprises LLC for new Beef Villa Restaurant and a Professional Services Agreement with Cowey, Gudmunson, Leder, LTD for Engineering Services Councilmember Walters made a motion, seconded by Councilmember Steffen, to enter into an agreement with Krystal Enterprises LLC that allows for the development of a new Beef Villa Restaurant at 1337 and 1341 Dundee Avenue and to enter into an agreement with Cowey, Gudmunson, Leder for engineering services related to the project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Announcements from Council Councilmember Figueroa thanked the Police Department for a successful National Night Out. He stated he would like to see additional funding for the program next year. Councilmember Walters stated he has heard a number of positive remarks about the street resurfacing project. Announcements from Staff - None Adjournment Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Steffen, and Walters. Nays: None. Committee of the Whole August 13, 2008 Page 7 Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act The Sale or Purchase of Securities, Investments, or Investment Contracts – Exempt Under Section 120/2(c)(7) of the Open Meetings Act The meeting adjourned at 6:25 p.m. s/ Diane Robertson August 27, 2008 Diane Robertson, City Clerk Date Approved