HomeMy WebLinkAboutl - June 25, 2008 COW
COMMITTEE OF THE WHOLE MEETING
June 25, 2008
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Powers,
Steffen, Walters, and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
minutes of the May 28, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Present: Councilmember
Gilliam. Nays: None.
Consideration of Geographic Expansion of Elgin Enterprise Zone
An ordinance will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of Amendment to Chapter 11 of the Elgin Municipal Code, Entitled
“Vehicles and Traffic” Regarding Walnut Avenue Bike Route
An ordinance will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of Agreement with JJR, LLC for Landscape Architecture, Engineering and
Architecture Consultant Services for Improvements to the Elgin Sports Complex
Councilmember Walters made a motion, seconded by Councilmember Powers, to authorize an
agreement with JJR, LLC in the amount of $42,500 for landscape architecture, engineering, and
architecture consultant services relating to the preparation of a master concept plan for
improvements to the Elgin Sports Complex. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Contract with Terracon Consulting Engineering & Scientists for
Environmental Testing Services at 464 & 520 McBride Street
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to award a
contract to Terracon Consulting Engineers & Scientists in the amount of $122,117 for
environmental testing services at 464 and 520 McBride Street.
Councilmember Walters asked if any problems were anticipated at either of these properties and
City Manager Folarin answered yes.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen,
Walters, and Mayor Schock. Nays: None.
Committee of the Whole
June 25, 2008
Page 2
Consideration of Change Order No. 1 to the Contract with the Kenneth Company for
Grant School Park Improvements
Councilmember Waters made a motion, seconded by Councilmember Gilliam, to approve
Change Order No. 1 to the contract with Kenneth Company in the amount of $61,103.50 for
Grant School park improvements. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Agreement with Order Sons of Italy in America as the Alcohol Vendor
for the 2008 FoxFireFest
Councilmember Powers made a motion, seconded by Councilmember Steffen, to approve an
agreement with the Order Sons of Italy in America as the alcohol vendor for the 2008
FoxFireFest at no cost to the City of Elgin.
Councilmember Figueroa asked if there was a policy on when fencing was used for the beer
gardens. Chief Womack replied that the Police Department reviews each event and submits their
recommendation. She said the policy is that the area for alcohol is to be clearly defined and
confined.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen,
Walters, and Mayor Schock. Nays: None.
Consideration of a Reduction in Payment of Housing Court Fine Entered by Default
Judgment at 607 Douglas Avenue
Councilmember Walters made a motion, seconded by Councilmember Steffen, to accept a
reduced fine for the default judgment entered in housing court against the property located at 607
Douglas Avenue. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain,
Powers, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Ordinance Initiating Hearing Procedure for Creating “Backup” Special
Service Areas for Stormwater Management Facilities within the MacKenzie Woods and
Madison Homes Subdivisions
Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve
initiating the hearing procedure for creating “backup” special service areas for the stormwater
management facilities within the MacKenzie Woods and Madison Homes Subdivisions by
considering the recommended annual tax levy. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None.
Committee of the Whole
June 25, 2008
Page 3
Consideration of Agreement with Allen + Pepa Architects, Inc. for Elgin Historic District
Area Architectural Survey and Inventory of Properties
Councilmember Waters made a motion, seconded by Councilmember Gilliam, to approve an
agreement with Allen + Pepa Architects, Inc. in the amount of $35,000 to complete the survey
and inventory of properties in the City’s Elgin Historic District area. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock.
Nays: None.
Consideration of Ordinance for Landmark Designation of the Lamming House at 324
Franklin Street
Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to approve the
designation of The Lamming House at 324 Franklin Street as an individual Elgin landmark.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen,
Walters, and Mayor Schock. Nays: None.
Consideration of Third and Final Amendment to Engineering Services Agreement with
Stanley Consultants for Street Signage Inventory Project
Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to approve
Amendment No. 3 to the engineering services agreement with Stanley Consultants in the amount
of $100,000 for the Street Signage Inventory Project. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock.
Nays: None.
Consideration of Acceptance for Ownership and Maintenance of Phase 5A of the Otter
Creek Interceptor Sewer and Water Main
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to accept the
Otter Creek Interceptor Sewer and Water Main, Phase 5A constructed by Crown Community
Development and Shodeen Incorporated, for ownership and maintenance. Upon a roll call vote:
Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor
Schock. Nays: None.
Announcements from Council
Councilmember Figueroa congratulated the Balloon Fest committee for a nice event.
Councilmember Gilliam advised that he had been absent due to health issues. He stated he has
stayed in touch with the City Manager and staff and is up to date on all the issues.
Councilmember Powers thanked staff for the recent street repairs and stated he was pleased that
work was progressing so quickly.
Committee of the Whole
June 25, 2008
Page 4
Announcements from Staff
Sue Olafson reported on upcoming City events including the dedication of Fire Station #7 and
the upcoming 4th of July events.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and
go into the Executive Session for the purpose of discussing the following matters. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and
Mayor Schock. Nays: None.
Purchase or Lease of Real Property for the Use of the Public Body - Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
The meeting adjourned at 6:18 p.m.
s/ Diane Robertson July 9, 2008
Diane Robertson, City Clerk Date Approved