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HomeMy WebLinkAboutj - May 28, 2008 COW COMMITTEE OF THE WHOLE MEETING May 28, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Absent: Councilmember Gilliam. Approval of Minutes Councilmember Walters made a motion, seconded by councilmember Powers, to approve the minutes of the May 14, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Resolution Supporting Applications for Illinois Transportation Enhancement Program Funding for Two Bikeway Projects Councilmember Kaptain asked how soon the City would have to move forward with the project if the grant were awarded. Mr. Folarin indicated that the City’s share was not included in the current budget. If the grant were awarded to the City, the soonest the City would be able to move forward would be in 2009. A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of Concept and Parameters to Recognize Famed Elginites Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the concept and the parameters by which to select individuals for recognition and the time-frame for awarding those honors for Elginites who have received some type of regional or national prominence. Councilmember Figueroa asked about the difference between this and the Kane County Hall of Fame. Councilmember Kaptain replied this would be only for Elgin residents or those who had lived in Elgin at some point. Councilmember Steffen asked if there could be a history classification. Mr. Folarin asked Sue Moylan to comment on this and Ms. Moylan indicated that a historical connection will be included. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Engineering Services Agreement with R.H. Anderson & Associates for the Spartan Drive Rehabilitation – McLean Boulevard to Lehr Drive Project Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize an agreement with R.H. Anderson & Associates in the not to exceed amount of $158,707.58 for design engineering services for the Spartan Drive Rehabilitation – McLean Boulevard to Lehr Committee of the Whole May 28, 2008 Page 2 Drive Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Engineering Services Agreement with S.T.A.T.E. Testing LLC for Material Testing Services for the 2008 Neighborhood Resurfacing Project Councilmember Kaptain made a motion, seconded by Councilmember Powers, to authorize the execution of an engineering services agreement with S.T.A.T.E. Testing LLC in the not to exceed amount of $55,200 for the 2008 Neighborhood Resurfacing Project. Councilmember Walters asked for an explanation of what S.T.A.T.E. would be doing. Mr. Lawry indicated it would be testing of asphalt at the plant and density checks in the field. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Amendment No. 4 to the Engineering Services Agreement with Baxter & Woodman, Inc. for the Dundee/Summit Intersection Improvements Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve Amendment No. 4 to the agreement with Baxter & Woodman for the not to exceed cost of $269,000 for Phase 1 and 2 design engineering services for the roundabout alternative for the Dundee/Summit Intersection Improvement Project. Councilmember Walters stated that he believes roundabouts work, but he wants a lot of signage stationed well in advance of the intersection. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 3 with Northwest Contractors, Inc. for the Construction of the Highlands of Elgin Clubhouse Councilmember Walters made a motion, seconded by Councilmember Kaptain, to authorize Change Order No. 3 with Northwest Contractors, Inc. in the amount of $66,507.40 for the construction of The Highlands of Elgin Clubhouse and related site landscaping. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole May 28, 2008 Page 3 Consideration of Amendment to Northern Illinois Special Recreation Association’s (NISRA) Articles of Agreement Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve an amendment to Northern Illinois Special Recreation Association’s articles of agreement which will reinstate the requirement of receiving member district approval for NISRA’s annual budget. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Engineering Services Agreement with Tank Industry Consultants, Inc. for Inspection and Painting of Alft Lane Overhead Tank Councilmember Powers made a motion, seconded by Councilmember Steffen, to approve an agreement with Tank Industry Consultants, Inc. in the amount of $57,669 for engineering services for inspection and observation services during re-painting of the Alft Lane Overhead Tank. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 with CSR Roofing, Inc. for Roof Repairs at Police and Public Works Facilities Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve Change Order No. 1 with CSR Roofing, Inc. in the amount of $148,254 for replacement of damaged insulation at the Police Facility, the installation of curbs for future skylights and the replacement of rotted wood nailers at the Public Works Facility. Mayor Schock asked if the wet insulation had been caused by the roof failure or by the fact that the roof had been opened up. Mr. Lawry stated there was no way to tell, but due to the condition of the roof, he believed the insulation was wet due to the roof failure. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 with American Demolition Corp. for Demolition of Various Buildings Councilmember Steffen made a motion, seconded by Councilmember Powers, to approve Change Order No. 1 with American Demolition Corp. in the amount of $51,155 for the demolition of two additional houses located at 35 Daniels and 480 Park Street, as well as the demolition of two play structures in the Channing and College Green Parks. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole May 28, 2008 Page 4 Consideration of Contract with Shales McNutt Construction for Repairs to the Eagle Road Bridge Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve a contract with Shales McNutt Construction in the amount of $228,006.37 for repairs to the Eagle Road Bridge. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of the Hemmens Performing Arts Facility Programming Assessment Councilmember Walters made a motion, seconded by councilmember Powers, to award a contract to Economics Research Associates for an amount not to exceed $291,800 to undertake a programming assessment and formal evaluation of The Hemmens Cultural Center as it relates to the potential for expansion. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Figueroa recognized Brendan Morse on his eighteenth birthday and for his regular attendance at the City Council meetings. Announcements from Staff Sue Olafson reported on upcoming City events. She also announced that the City Of Elgin had been recognized as one of the top one hundred cities in which to live by “Best Life” magazine. The City ranked at fifty-two. Adjournment Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Committee of the Whole May 28, 2008 Page 5 Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act The meeting adjourned at 6:18 p.m. s/ Diane Robertson June 11, 2008 Diane Robertson, City Clerk Date Approved