HomeMy WebLinkAboutj - May 28, 2008 COW
COMMITTEE OF THE WHOLE MEETING
May 28, 2008
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Kaptain, Powers, Steffen,
Walters, and Mayor Schock. Absent: Councilmember Gilliam.
Approval of Minutes
Councilmember Walters made a motion, seconded by councilmember Powers, to approve the
minutes of the May 14, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Resolution Supporting Applications for Illinois Transportation
Enhancement Program Funding for Two Bikeway Projects
Councilmember Kaptain asked how soon the City would have to move forward with the project
if the grant were awarded. Mr. Folarin indicated that the City’s share was not included in the
current budget. If the grant were awarded to the City, the soonest the City would be able to
move forward would be in 2009.
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of Concept and Parameters to Recognize Famed Elginites
Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the
concept and the parameters by which to select individuals for recognition and the time-frame for
awarding those honors for Elginites who have received some type of regional or national
prominence.
Councilmember Figueroa asked about the difference between this and the Kane County Hall of
Fame. Councilmember Kaptain replied this would be only for Elgin residents or those who had
lived in Elgin at some point. Councilmember Steffen asked if there could be a history
classification. Mr. Folarin asked Sue Moylan to comment on this and Ms. Moylan indicated that
a historical connection will be included.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Engineering Services Agreement with R.H. Anderson & Associates for the
Spartan Drive Rehabilitation – McLean Boulevard to Lehr Drive Project
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize an
agreement with R.H. Anderson & Associates in the not to exceed amount of $158,707.58 for
design engineering services for the Spartan Drive Rehabilitation – McLean Boulevard to Lehr
Committee of the Whole
May 28, 2008
Page 2
Drive Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers,
Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Engineering Services Agreement with S.T.A.T.E. Testing LLC for
Material Testing Services for the 2008 Neighborhood Resurfacing Project
Councilmember Kaptain made a motion, seconded by Councilmember Powers, to authorize the
execution of an engineering services agreement with S.T.A.T.E. Testing LLC in the not to
exceed amount of $55,200 for the 2008 Neighborhood Resurfacing Project.
Councilmember Walters asked for an explanation of what S.T.A.T.E. would be doing. Mr.
Lawry indicated it would be testing of asphalt at the plant and density checks in the field.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Amendment No. 4 to the Engineering Services Agreement with Baxter &
Woodman, Inc. for the Dundee/Summit Intersection Improvements
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve
Amendment No. 4 to the agreement with Baxter & Woodman for the not to exceed cost of
$269,000 for Phase 1 and 2 design engineering services for the roundabout alternative for the
Dundee/Summit Intersection Improvement Project.
Councilmember Walters stated that he believes roundabouts work, but he wants a lot of signage
stationed well in advance of the intersection.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Change Order No. 3 with Northwest Contractors, Inc. for the
Construction of the Highlands of Elgin Clubhouse
Councilmember Walters made a motion, seconded by Councilmember Kaptain, to authorize
Change Order No. 3 with Northwest Contractors, Inc. in the amount of $66,507.40 for the
construction of The Highlands of Elgin Clubhouse and related site landscaping. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock.
Nays: None.
Committee of the Whole
May 28, 2008
Page 3
Consideration of Amendment to Northern Illinois Special Recreation Association’s
(NISRA) Articles of Agreement
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve an
amendment to Northern Illinois Special Recreation Association’s articles of agreement which
will reinstate the requirement of receiving member district approval for NISRA’s annual budget.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Engineering Services Agreement with Tank Industry Consultants, Inc.
for Inspection and Painting of Alft Lane Overhead Tank
Councilmember Powers made a motion, seconded by Councilmember Steffen, to approve an
agreement with Tank Industry Consultants, Inc. in the amount of $57,669 for engineering
services for inspection and observation services during re-painting of the Alft Lane Overhead
Tank. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen,
Walters, and Mayor Schock. Nays: None.
Consideration of Change Order No. 1 with CSR Roofing, Inc. for Roof Repairs at Police
and Public Works Facilities
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve Change
Order No. 1 with CSR Roofing, Inc. in the amount of $148,254 for replacement of damaged
insulation at the Police Facility, the installation of curbs for future skylights and the replacement of
rotted wood nailers at the Public Works Facility.
Mayor Schock asked if the wet insulation had been caused by the roof failure or by the fact that the
roof had been opened up. Mr. Lawry stated there was no way to tell, but due to the condition of the
roof, he believed the insulation was wet due to the roof failure.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and
Mayor Schock. Nays: None.
Consideration of Change Order No. 1 with American Demolition Corp. for Demolition of
Various Buildings
Councilmember Steffen made a motion, seconded by Councilmember Powers, to approve
Change Order No. 1 with American Demolition Corp. in the amount of $51,155 for the
demolition of two additional houses located at 35 Daniels and 480 Park Street, as well as the
demolition of two play structures in the Channing and College Green Parks. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock.
Nays: None.
Committee of the Whole
May 28, 2008
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Consideration of Contract with Shales McNutt Construction for Repairs to the Eagle Road
Bridge
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve a
contract with Shales McNutt Construction in the amount of $228,006.37 for repairs to the Eagle
Road Bridge. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers,
Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of the Hemmens Performing Arts Facility Programming Assessment
Councilmember Walters made a motion, seconded by councilmember Powers, to award a
contract to Economics Research Associates for an amount not to exceed $291,800 to undertake a
programming assessment and formal evaluation of The Hemmens Cultural Center as it relates to
the potential for expansion. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain,
Powers, Steffen, Walters, and Mayor Schock. Nays: None.
Announcements from Council
Councilmember Figueroa recognized Brendan Morse on his eighteenth birthday and for his
regular attendance at the City Council meetings.
Announcements from Staff
Sue Olafson reported on upcoming City events. She also announced that the City Of Elgin had
been recognized as one of the top one hundred cities in which to live by “Best Life” magazine.
The City ranked at fifty-two.
Adjournment
Councilmember Steffen made a motion, seconded by Councilmember Figueroa, to adjourn and
go into the Executive Session for the purpose of discussing the following matters. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor
Schock. Nays: None.
Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of
the Public Body Before a Court or Administrative Tribunal - Exempt Under
Section 120/2(c)(11) of the Open Meetings Act
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Committee of the Whole
May 28, 2008
Page 5
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
Purchase or Lease of Real Property for the Use of the Public Body - Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
The meeting adjourned at 6:18 p.m.
s/ Diane Robertson June 11, 2008
Diane Robertson, City Clerk Date Approved