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Home My WebLink Abouth - April 23, 2008 COW COMMITTEE OF THE WHOLE MEETING April 23, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the April 9, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Reservation of 2008 Industrial Revenue Bond Capacity An ordinance will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of Temporary Ordinance to Liquor Code Allowing Licensees Subject to Annual License Fee Increases to Make Quarterly Payments on Balance of Increased Fee Councilmember Figueroa expressed his appreciation for showing sensitivity to the business community. An ordinance will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of Amendment to Health Reimbursement Account Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve an amendment to the City’s Flex Health Reimbursement Account Plan which clarifies the ability to use such funds to pay post-termination health premiums. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Acceptance of Off-Site Water Main Extension Improvements for the Glen Subdivision Councilmember Kaptain made a motion, seconded by Councilmember Steffen, to accept the off- site water main extension improvements for the Glen Subdivision located south of Bowes Road and east of Nolan Road in Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Engineering Services Agreement with Engineering Enterprises, Inc. for the Bowes Road Salt Storage Facility Site Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the agreement with Engineering Enterprises, Inc. in the not to exceed amount of $98,184 for the design and construction inspection engineering services for the Bowes Road Salt Storage Facility Committee of the Whole April 23, 2008 Page 2 site. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of First Amendment to Engineering Services Agreement with Rezek, Henry, Meisenheimer and Gende for Highland Avenue Overhead Tank Project Commissioner Gilliam made a motion, seconded by Commissioner Walters, to authorize the execution of Amendment No.1 to an agreement with Rezek, Henry, Meisenheimer and Gende in the amount of $15,000 for engineering services associated with the Highland Avenue Overhead Tank (T-11). Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 with CB&I Contractors for the Highland Avenue Overhead Tank Project Councilmember Walters made a motion, seconded by councilmember Powers, to authorize the execution of Change Order No. 1 with CB&I Contractors to deduct the amount of $17,100 for the Highland Avenue Overhead Tank (T-11) project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 with H. Linden & Sons for Phase I of the Joint Lime Waste Disposal Main Councilmember Kaptain made a motion, seconded by Councilmember Powers, to authorize the execution of Change Order No. 1 with H. Linden & Sons, Inc. for a total cost of $202,218 for Phase I of the Joint Lime Waste Disposal Main project. Councilmember Walters asked if the repairs would be made to Edison Avenue. Water Superintendent Kyla Jacobson stated that restoration had already begun. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Ordinances Implementing Provisions of the Illinois Cable and Video Competition Law of 2007 Commissioner Gilliam made a motion, seconded by Commissioner Walters, to approve implementing provisions of the Illinois Cable and Video Competition Law of 2007 with the following three ordinances: Construction of Utility Facilities in the Right-of-Way; Cable and Video Customer Protection Law, and; Cable and Video Service Provider Fee and PEG Support Fee. Councilmember Powers asked if this complied with Illinois law and both Councilmember Walters Committee of the Whole April 23, 2008 Page 3 and City Manager Folarin stated that it did. Councilmember Powers wondered if the City had any discretion on where these boxes may be located and how they can be landscaped. City Manager Folarin replied there was very little. Councilmember Kaptain stated that he has received a number of complaints about how the right-of-way is dug up and not properly restored. Councilmember Gilliam asked if AT&T was required to replace with sod. Mayor Schock said he would check on this. Councilmember Powers stated he would like to revisit the idea of a truly public access channel at some point in the future. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Contract with Randy Trull for Construction Management Services for the Highlands of Elgin Phase II Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve a contract with Randy W. Trull for an amount not to exceed $80,000 for golf course construction management on Phase II of the Highlands of Elgin Golf Course. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Figueroa expressed his appreciation to those from the Police and Fire Departments who attended the Near West Neighborhood Association Tour. He said that he thought it would be a good idea to continue these visits in troubled areas. Councilmember Kaptain concurred and said he felt it was part of the Council and staff responsibilities. City Manager Folarin stated that the Neighborhood Services Committee had been doing this for several years and that their next tour would include the Council. Mayor Schock announced that tonight celebrated the thirty-fifth year that Councilmember Gilliam has served on the Council. Announcements from Staff Assistant City Manager Stegall announced upcoming City events. He also stated that the Public Works presentation was now available on the City’s website and that Council meetings will be available on the website approximately two to three hours after the conclusion of the meeting. Fiscal Services Director Jim Nowicki announced that the City had received an AA+ rating from Standard & Poors. This places the City in the top 5% municipalities in the United States. Mayor Schock stated that it does matter what the City is doing over the long term. It is not what is promised, but what is accomplished. He said that this bump in the City’s rating is gratifying in that a major bond rating firm concurs with the direction that the City is headed. Committee of the Whole April 23, 2008 Page 4 Adjournment Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. The meeting adjourned at 6:25 p.m. s/ Diane Robertson May 14, 2008 Diane Robertson, City Clerk Date Approved