HomeMy WebLinkAboutg - April 9, 2008 COW
COMMITTEE OF THE WHOLE MEETING
April 9, 2008
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Kaptain, Powers, Steffen,
Walters, and Mayor Schock. Absent: Councilmember Gilliam.
Approval of Minutes
Councilmember Figueroa made a motion, seconded by Councilmember Powers, to approve the
minutes of the March 26, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Abstained: Councilmembers
Steffen and Walters
Consideration of Agreement with Shales McNutt Construction for the Design and
Construction of the Veterans Memorial Project
General Services Director David Lawry stated that Shales McNutt has partnered with Hitchcock
Design on the Veterans Memorial project. Mr. Lawry introduced Rick Hitchcock who gave the
following presentation. Mr. Hitchcock stated that the design would easily seat 150 people and
that bleachers could be brought in for larger events. The projected cost is $746,528 and
construction is expected to be completed on October 28, 2008, with dedication on November 4,
2008.
Mayor Schock expressed his appreciation for the modified design. Councilmember Walters
stated that the Navy Club would like to have the memorial closer to the river. Mr. Hitchcock
stated that the memorial is designed such that an addition could be made at a later time, but that
the current design will be okay for ceremonial purposes. Councilmember Kaptain said that the
Fox River Alliance is okay with the design and they would like to match the project timeline.
Mayor Schock expressed appreciation to the library for their cooperation. Councilmember
Walters mentioned that parking would be close to the memorial.
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
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Committee of the Whole
April 9, 2008
Page 2
Consideration of Amendments to the City’s Liquor Code Increasing Annual Fee for
Certain License Classifications
Councilmember Figueroa stated he had received several phone calls from business owners who
were concerned about the increases for the Class R, R-1, and S licenses. Mayor Schock
explained that the R-1 license currently requires a uniformed officer on premises on Friday and
Saturday nights. This is costing the R-1 license holders each approximately $24,000 per year.
The proposed fee of $7,000 will actually be less than the cost of the unformed officer as the
officer will no longer be required at the business, but will now be part of a roving two-officer
detail. The costs of the two officers will now be distributed among the various license holders.
Mayor Schock went on to explain that the license fee increases were also based on a review of
calls for service to the Police Department and a comparison to other communities for comparable
license fees. Councilmember Figueroa asked how soon the license holders could be notified and
Corporation Counsel Cogley replied that letters had already been sent. He also indicated that
this would be effective immediately and that the detail officers would no longer be required at
each premises. Councilmember Steffen asked how many establishments would be policed. Mr.
Cogley said it would be at the discretion of the Police Department as to how the officers would
be deployed and that there are currently two establishments, one Class R and one Class R-1,
where officers are stationed. Because the two establishments are paying for the officers to be
stationed there, the officers are obligated to stay there. Under the new system they will be able
to provide broader coverage. Councilmember Steffen asked if there has been any response since
the letters were sent out. Mayor Schock replied that no licensees attended the recent Liquor
Commission meeting. He said he had heard from one licensee, The Mission, who was relieved
they were no longer bearing the entire cost of a duty officer.
An ordinance will be presented at tonight’s Council meeting for adoption by the City Council.
Presentation on 2008 Street Resurfacing Program
City Manager Folarin stated he had been asked about how the City had been able to come up
with an additional $6 million to expand the street resurfacing program. He stated that the money
came from golf course projects, mainly at The Highlands. He said the money was shifted to be
used for resurfacing. He explained that bonds could be issued for capital projects at the golf
courses, but this could not be done for road resurfacing.
Mr. Lawry then gave the following presentation:
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Committee of the Whole
April 9, 2008
Page 3
Mr. Lawry stated that, in summary, 43 miles of streets would be resurfaced or rehabilitated at a
cost of approximately $21,350,000.
Councilmember Walters wondered about the line that runs down Wing Park Boulevard to
Edison. Mr. Lawry stated that it actually ran to Highland and that it would be resurfaced.
Councilmember Figueroa asked how the streets with potholes would be treated. Mr. Lawry
stated they would either be temporarily or permanently repaired. Councilmember Kaptain
expressed his appreciation to Councilmembers Gilliam and Walters for bringing this project
forward. Councilmember Walters thanked the staff for their efforts. A question was asked from
the audience inquiring if all of the street work was going to be done on the west side. Mr. Lawry
said no and pointed out the various areas on the east side. The Mayor mentioned that the largest
street repair project took place last year in the Summit Park area.
Consideration of Application of Elgin Public House for Participation in the Center City
Business Loan Program
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve
subsidizing interest on loans for equipment, fixtures, and build out costs through the Center City
Business Loan Program for Greg Shannon, Anthony Shannon, Cecilia Whitt, and Lou Gramm in
the amounts of $20,142 and $12,597 in regards to the Elgin Public House, located at 219 E.
Chicago Street. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers,
Steffen, Walters, and Mayor Schock. Nays: None.
The owners of the Elgin Public House were in the audience and recognized by the Council.
Consideration of Community Development Block Grant Sub-Recipient Agreement with
Housing Authority of Elgin
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve the
sub-recipient agreement between the City of Elgin and the Housing Authority of Elgin in the
amount of $108,500. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers,
Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Purchase from Gray Manufacturing of Vehicle Lifts for the Fire
Department Vehicle Maintenance Division at Fire Station 7
Councilmember Walters made a motion, seconded by Councilmember Powers, to authorize the
purchase of a set of eight wireless mobile column lifts, eight small wheel adapters, and eight
vehicle support stands in the amount of $102,842 from Gray Manufacturing for use by the Elgin
Fire Department Vehicle maintenance Division at Fire Station 7. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None.
Committee of the Whole
April 9, 2008
Page 4
Consideration of Purchase from Standard Equipment Company of an Elgin Pelican
Sweeper
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize the
purchase of one Elgin Pelican sweeper in the amount of $159,793 from Standard Equipment
Company. Councilmember Walters asked how many sweepers the City currently had and was
told there were five. It was noted that the sweepers had already been deployed. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen, Walters, and Mayor Schock.
Nays: None.
Announcements from Council
Councilmember Kaptain announced that the Elgin Community Network, sponsored by the City
of Elgin, the Gail Borden Public Library, and the Grand Victoria Foundation, would be
presenting the film “Saved by the Sun”. This film offers options for using solar power.
Announcements from Staff
Parks & Recreation Director Reopelle introduced Orillia Brown who is the new Community
Outreach Coordinator and Julian Sanchez who is the new Eastside Recreation Center supervisor.
Sue Olafson announced upcoming City projects and events. During her announcements the fire
alarm sounded.
Adjournment
Councilmember Walters made a motion, seconded by Councilmember Kaptain, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, Steffen,
Walters, and Mayor Schock. Nays: None.
The meeting adjourned at 6:45pm
s/Diane Robertson April 23, 2008
Diane Robertson, City Clerk Date Approved