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HomeMy WebLinkAboutf - March 26, 2008 COW COMMITTEE OF THE WHOLE MEETING MARCH 26, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Absent: Councilmembers Gilliam, Steffen, and Walters. Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve the minutes of the March 12, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Consideration of Resolution Authorizing the Filing of an Application for a Regional Technical Assistance Program Grant and Execution of a Grant Agreement with the Regional Transportation Authority A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of Amendment to City’s Liquor Code Creating Limited Duration Class R Video Production Permit An ordinance will be presented at tonight’s Council meeting for adoption by the City Council. Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to amend the amendment to include any night of the week for this filming. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Consideration of Acceptance of Grant from the Illinois Criminal Justice Information Authority for Domestic Violence Case Managers Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to accept a grant agreement in the amount of $20,021 from the Illinois Criminal Justice Information Authority for the continuation of two part-time Domestic Violence Case managers. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Consideration of Purchase of Service Agreement with the Elgin Area Chamber of Commerce Councilmember Kaptain made a motion, seconded by Councilmember Powers, to approve a purchase of service agreement with the Elgin Area Chamber of Commerce in the amount of $155,000 to provide direct financial support for economic development activities of the Chamber. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Committee of the Whole March 26, 2008 Page 2 Consideration of Purchase of Wash Water Recovery Pump from Drydon Equipment, Inc. for the Riverside Water Treatment Plant Councilmember Powers made a motion, seconded by Councilmember Figueroa, to authorize the sole source purchase of the wash water recovery pump from Drydon Equipment, Inc. in the amount of $19,584 for the Riverside Water Treatment Plant. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Consideration of Contract with Artspace to Conduct Comprehensive Marketing Study of Area Artists Councilmember Powers made a motion, seconded by Councilmember Kaptain, to approve an agreement with Artspace in the amount of $25,000 to conduct a comprehensive marketing study of area artists to determine the level of need for an affordable mixed-use live/work space for artists in the Elgin area. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Consideration of Application for Facade Improvement, Center City Business Loan Program and e-Elgin Incentive from Tongue N Chic Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve the applications of Tongue N Chic to participate in the Special Business Loan Program in the amount of $44,733, the e-Elgin Incentive Program in the amount of $4,403, and the Façade Improvement Program in the amount of $21,920. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Consideration of Authorization for Sale of $15.115 million in General Obligation Bonds Councilmember Kaptain made a motion, seconded by Councilmember Powers, to authorize proceeding with the sale of $15.115 million in General Obligation Corporate Purpose Bonds, Series 2008 and up to $6.1 million in Refunding Bonds. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Consideration of Agreement with Around the Horn Entertainment LLC for Restaurant Business Concept Design Services for Bowes Creek Country Club Councilmember Figueroa made a motion, seconded by Councilmember Powers, to approve the contract with Around the Horn Entertainment, LLC in the amount of $75,000 for restaurant business concept design services in conjunction with the Bowes Creek Country Club. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Committee of the Whole March 26, 2008 Page 3 Consideration of Purchase of Service Agreement with Boys and Girls Club of Elgin Councilmember Kaptain made a motion, seconded by Councilmember Powers, to approve the 2008 purchase of service agreement in the amount of $140,000 with the Boys and Girls Club of Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Consideration of Resolution Requesting a Permit from the Illinois Department of Transportation to Close Portions of State Routes for Elgin Valley Fox Trot Councilmember Powers made a motion, seconded by Councilmember Figueroa, to approve the draft of the resolution requesting a permit from the Illinois Department of Transportation to close portions of state routes for the annual Elgin Valley Fox Trot and associated activities. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Consideration of Lease Agreement with Robert Gehrke for the Farming of the Elgin Regional Park Property Councilmember Kaptain made a motion, seconded by Councilmember Powers, to approve the farm lease in the amount of $51,250 with Robert Gehrke for the farming of the Elgin Regional Park. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Consideration of Roundabout for the Intersection of Dundee Avenue and Summit Street Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to authorize staff to perform the following: 1) to pursue the roundabout option at an additional estimated cost of $160,000 to $460,000 depending upon additional Surface Transportation Program funding eligibility and approval; and 2) petition the appropriate funding agencies for a change in the project scope. Councilmember Kaptain asked if there could be a trial period so residents could get used to this. The Mayor replied that there probably could not be as this was a state design. General Services Director David Lawry advised that there will be 3-D renderings available. Councilmember Kaptain stated that he wants the residents to know about the roundabout. City Manager Folarin stated this will be similar to the roundabout in Des Plaines. Mayor Schock said that he and Mr. Lawry had met with the Director of the Illinois Department of Transportation and that he had been receptive to the City’s concerns. The Mayor also mentioned that he had received calls from residents inquiring about possible road widening. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Committee of the Whole March 26, 2008 Page 4 Consideration of Purchase of Service Agreement with Elgin Symphony Orchestra Councilmember Powers made a motion, seconded by Councilmember Kaptain, to approve a purchase of service agreement in the amount of $226,680 with the Elgin Symphony Orchestra for youth programming and general operational support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. Announcements from Council The Mayor welcomed Mr. and Mrs. Richoz to the Council meeting as they had been absent for a period of time. Announcements from Staff Fiscal Services Director, Jim Nowicki, introduced Dan Nicholas, of PHN Architects, and asked him to give an update on the Bowes Creek Clubhouse project. Mr. Nicholas is the lead designer for the project. He stated that his group was 50% through the design document phase and that they were anticipating the grand opening to take place in the spring of 2009. He presented a review of the clubhouse design, indicating that the facility would be 9,000 square feet, with the lower level being used primarily as a service area. The exterior will be an English-style design and there will be a 180 vehicle parking lot. He then introduced Joe Carlucci of the Carlucci Hospitality Group. Mr. Carlucci stated that the goal was to create a space that is warm, comfortable, friendly, and casual. He then reviewed what might be offered in the restaurant and bar areas. City Manager Folarin reminded the Council that Toll Brothers is paying for the golf course and the bulk of the clubhouse. Chief Womack gave a status report on the efforts of the Elgin Police Department regarding the illegal immigration issue. On March 6, she recently met with the Assistant Secretary of Homeland Security and the Director of ICE, Julie Myers, to discuss the needs of local police departments. She indicated that the priorities for ICE over the next two years will be in jail operations and the Criminal Alien Program. They will also be refocusing on the “Customs side of the house”. Chief Womack indicated that no new federal legislation is expected soon and that the problems that the City of Elgin is experiencing are typical of other communities. Chief Womack reported that on March 17 she met with Assistant Special Agent in Charge, Tim O’Sullivan, of the Chicago ICE Field Office. Items discussed included current EPD projects, partnerships with the local ICE office, and the ICE ACCESS Program. ICE will be providing a summary of all ICE projects in the Kane and Cook County areas and will notify the EPD when a decision is made as to how ACCESS arrangements will be formalized. Video bond call will be modified so that no one is released before they have been processed by the local CAP officer. Elgin police will also be checking all foreign-born arrestees through the Alien Inquiry System. Councilmember Kaptain asked if Chief Womack felt the Council had provided all the tools necessary for the officers to do their job. Chief Womack said she felt the Council had provided everything necessary for them to address the issue within their authority. She said the lack of Committee of the Whole March 26, 2008 Page 5 resources is at the federal level or the ICE level. She said that ICE will be directing its efforts at the major jails at the county level and will not be directing their efforts at the municipal level. Councilmember Kaptain asked the City Manager if the contracts with sub-contractors adequately address the employment of illegal immigrants and does the City ever do random checks of employment records. City Manager Folarin said they did and that the City does do the random checks. Sue Olafson announced that the City’s special census would begin on March 28 and would continue through April 30. She also gave a listing of upcoming City events. Adjournment Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c) (12) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c) (5) of the Open Meetings Act Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Powers, and Mayor Schock. Nays: None. The meeting adjourned at 6:45 p.m. s/Diane Robertson April 9, 2008 Diane Robertson, City Clerk Date Approved