Loading...
HomeMy WebLinkAboute - March 12, 2008 COW COMMITTEE OF THE WHOLE MEETING MARCH 12, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the minutes of the February 27, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Proposed Development Agreement with Edward J. Busse Trust and the Ruth Busse Trust to Provide for a Roadway Extension between Galvin Drive and Randall Road A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of Proposed Bikeway Master Plan as presented by TranSystems, Inc. Public Works Director John Loete introduced Carl Missele, President of the Elgin Community Network. Mr. Missele reviewed the background of the project. Brian Fairwood and Gina Trinarco of TranSystems, Inc. were then introduced and they presented the proposed master plan. The goals of the project are: 1) be recognized as a “Bicycle Friendly Community”; 2) promote bicycling as an alternative form of transportation; 3) encourage and promote bicycling as a safe, convenient, and pleasurable means of travel; and 4) provide access to all areas of the city and to the regionally coordinated network. Federal, state and local plans and regulations were followed in the development of the Master Plan. Various bicycle clubs were also consulted. A public input meeting was held in April, 2007, that brought together various groups to review the routes that were being considered. Four types of bikeway designations are being recommended: signed bike routes, bike lanes, marked shared lanes, and multi-use trails. Also being proposed are links to the existing regional bikeways, the Kane County bikeways and to the Elgin multi-use trails. Recommended bikeways are primary and secondary bikeways, off street trails, and footbridges and underpasses, and would be located in the four quadrants of the city. Councilmember Gilliam asked if all of these proposals were implemented, would this make Elgin a bicycle community. Mr. Fairwood answered that there is an application process involved and that accepting the plan itself would be the first step in the process. Councilmember Powers asked about safety on busy streets. Ms. Trinarco answered that the bikeways would be designated for the different levels of experience. Mayor Schock indicated he Committee of the Whole March 12, 2008 Page 2 would support the plan, but reminded the Council of a cautionary memo that was written by Corporation Counsel regarding designating official bikeways and the resulting liability to the City. Councilmember Steffen felt the trails should be implemented as the streets become ready and he also supports the plan. Councilmember Figueroa asked what criteria would be used to determine the priorities and Mr. Fairwood answered that it would depend mainly on funding. Councilmember Kaptain indicated he was in favor of the plan and would like to move forward with it. Councilmember Kaptain made a motion, seconded by Councilmember Walters, to accept the proposed Bikeway Master Plan as presented by TranSystems, Inc. and approve its use as the planning document for future bikeways in Elgin and during the upcoming street resurfacing project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of a Contract with School District U-46 for the Police Liaison Program for the 2007-2008 School Year Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve an agreement with School District U-46 in the amount of $339,885.79 to continue the Police (School) Liaison Program for the 2007-2008 school year. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Engagement of Deltawrx Consultants for Consulting Services for Police Records Management System Replacement Councilmember Gilliam made a motion, seconded by Councilmember Powers, to authorize the engagement of the services of Deltawrx Consultants for the not to exceed amount of $143,158 to perform consulting services for the Police Records Management System replacement. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Sole Source Purchase from Motorola of Radio Equipment for Fire Station 7 Councilmember Waters made a motion, seconded by Councilmember Gilliam, to approve a contract with Motorola in the amount of $31,704.24 for the purchase of the following items: a Motorola XLT5000 digital consolette radio, MC1000 deskset radios, four portable radios, associated hardware and a portable radio charger for Fire Station 7. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole March 12, 2008 Page 3 Consideration of Sole Source Purchase from Circul Air Corp. of Fire Hose Washer and Dryer for Fire Station 7 Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve a contract with Circul Air Corp. in the amount of $25,435 for the purchase of one mechanical hose washer and one forced air hose dryer for Fire Station 7. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of 2008 50/50 Historic Architectural Grant Program Eligibility List Councilmember Kaptain made a motion, seconded by Councilmember Walters, to approve the grant recipient eligibility list as submitted for the 2008 50/50 Historic Architectural Grant Program. Mayor Schock mentioned that he was pleased that the higher amount had produced more substantive proposals. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Adoption of City’s Official 2008 Zoning Map Councilmember Powers made a motion, seconded by Councilmember Walters, to approve the City’s Official 2008 Zoning Map and to approve the formal publication of the new version pursuant to Illinois State Statute (65 ILCS 5/11-13-19). Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Annual Budget for the Northern Illinois Special Recreation Association Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the proposed fiscal year of 2008/2009 budget for the Northern Illinois Special Recreation Association in the amount of $2.248 and $2.020 million in revenues and expenditures, respectively. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Approval on the Naming of Two New City Parks, Settlers Park and Meier Park Councilmember Powers made a motion, seconded by Councilmember Kaptain, to approve the naming of two new City of Elgin parks, Settlers Park and Meier Park. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole March 12, 2008 Page 4 Consideration of 2007 Tax Abatement Ordinances Councilmember Waters made a motion, seconded by Councilmember Gilliam, to direct the Fiscal Services Director to prepare and submit to Kane County the final abatement ordinances that would result at a 2007 tax rate for the City of Elgin not to exceed $1.92 per $100 assessed valuation. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Amendment to Consulting Services Contract with K2N Crest, Inc. for 2008 Roof Replacement Project Councilmember Powers made a motion, seconded by Councilmember Kaptain, to authorize an amendment to the agreement with K2N Crest, Inc. in the amount of $32,895 for the 2008 roof replacement project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Agreement with Consolidated Consulting Engineers for HVAC Systems in the Police Facility and the Riverside Water Plant Councilmember Kaptain made a motion, seconded by Councilmember Walters, to execute an agreement with Consolidated Consulting Engineers in the amount of $67,000 for mechanical engineering services relating to the investigation of HVAC systems in the Police Facility and the Riverside Water Plant. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Purchase of Service Agreement with Elgin Community Network Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve a purchase of service agreement with Elgin Community Network at a cost of $28,950 as outlined in the memo provided to Council. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Councilmember Kaptain abstained due to conflict. Consideration of Purchase of Service Agreement with Neighborhood Housing Services of Fox Valley, Inc. Councilmember Gilliam made a motion, seconded by Councilmember Powers, to approve a purchase of service agreement with Neighborhood Housing Services of the Fox Valley, Inc. in the amount of $54,000 providing for financial support for the organization. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Walters, and Mayor Schock. Nays: None. Councilmember Steffen abstained due to conflict. Committee of the Whole March 12, 2008 Page 5 Consideration of Request for Financial Assistance for the Children’s Theatre of Elgin Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to approve additional funding in the amount of $17,500 for the Children’s Theater of Elgin performance “The Placing Out”. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Walters indicated he had received a thank you from a resident regarding the recent issue of “The Spirit”. Councilmember Gilliam asked about the status of the signs for downtown stores. City Manager Folarin indicated that the proposal would be sent out shortly in the Friday mail. Councilmember Kaptain asked staff to provide an update on the policies regarding the immigration issue. City Manager Folarin indicated that would be forthcoming. Announcements from Staff Sue Olafson announced upcoming City events. Public Works Director John Loete gave an update on pothole patching. Councilmember Figueroa asked how the public can leave a complaint after hours. Mr. Loete replied that a message can be left on the voice mail system and that this is checked immediately the next morning. Councilmember Powers asked about the status of the “3 inch scrape” street project. City Manager Folarin answered that a presentation will be made to Council at the first meeting in April. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session following the regular Council meeting for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act Committee of the Whole March 12, 2008 Page 6 Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act The meeting adjourned at 6:50 p.m. s/Diane Robertson March 26, 2008 Diane Robertson, City Clerk Date Approved