Loading...
HomeMy WebLinkAboutb - January 23, 2008 COW COMMITTEE OF THE WHOLE MEETING JANUARY 23, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:08 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Steffen, to approve the minutes of the January 9, 2008, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Renewal of Employee Health Insurance Program with Blue Cross Blue Shield A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of 2008 Purchase of Service Agreement with the Downtown Neighborhood Association Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the purchase of service agreement with the Downtown Neighborhood Association in the amount of $65,000 for operating expenses, meeting expenses, and expenses associated with the fulfillment of duties that continue to strengthen existing downtown businesses, recruiting new businesses and developing strategies to sustain the economic vitality of downtown Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Walters, and Mayor Schock. Nays: None. Councilmember Steffen abstained due to conflict. Consideration of Purchase of Service Agreement with Hamilton Wings Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve a purchase of service agreement with Hamilton Wings in the amount of $19,000 to provide funding for the Students Creating Opera to Reinforce Education! (SCORE!) Program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Purchase of Service Agreement with Renz Addiction Counseling Center for a Community Based Gambling Addiction Treatment and Prevention Program Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to approve a purchase of service agreement with the Renz Addiction Counseling Center in the amount of $24,900 to support the Community Based Gambling Addiction Treatment and Prevention Program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole January 23, 2008 Page 2 Consideration of Draft Tyler Creek Watershed Plan Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to authorize payment in the amount of $25,000 to provide the City of Elgin’s local cost share matching dollars to update the watershed plan for Tyler Creek. Tom Armstrong introduced Stephanie Sheets of The Conservation Foundation and Rob Linkey of Watershed Resource Consultants who gave a presentation on the project. Part of the funding for this project will come from a grant through the Illinois Environmental Protection Agency. They indicated that the final approval of the plan would be received from the IEPA in April. The goals of the plan are to maintain the quality of Tyler Creek, prevent further negative impact, reduce flooding, and create an effective and lasting watershed. Current issues include water quality and the impact of development. The plan itself suggests that a coalition be formed of the key municipalities, developers, and farmers, that protection of the high-quality natural areas be a priority, that the water quality issues be identified more clearly and addressed, and that advantage should be taken of the work already done by the Fox River Study Group. Councilmembers Walters and Kaptain each felt this was a good opportunity to move forward on preserving the Tyler Creek Watershed area. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Approval of City’s 2008 Local Share Contribution for Pace Bus Route 554 Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve funding in the amount of $20,218 for the City of Elgin’s 2008 local share contribution for the Pace Bus Route 554. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Contract with Charles H. Schrader and Associates for 2008 Grant Administrative Services Councilmember Kaptain made a motion, seconded by Councilmember Walters, to approve a new contract to Charles H. Schrader and Associates in the amount of $12,000 for grant administration services for the Parks and Recreation Department. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Advertising Agreement with Comcast for Advertising City Facilities and Programs Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to award a contract to Comcast in an amount not to exceed $65,984 for a discounted group rate for advertising City facilities and programs, including The Hemmens Cultural Center, the Highlands Golf Course, The Centre, various special events, and general Parks and Recreation Department Committee of the Whole January 23, 2008 Page 3 programs and facilities. Councilmember Powers stated he would like to see a plan with specific goals that can be tracked for marketing purposes. Councilmember Steffen stated he thought that was a good idea and that it should even be expanded upon. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Acceptance of Public Improvements in the Copper Springs Subdivision Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to accept the public improvements in the Copper Springs Subdivision and direct staff to prepare the necessary resolution. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Acceptance of the Nesler Road Lift Station, Foy Property, Crown Community Development Councilmember Kaptain made a motion, seconded by Councilmember Walters, to accept the temporary lift station and force main system located on the Foy Property, known as the Nesler Road Lift Station, constructed by the Crown Community Development. Councilmember Walters asked when this would be abandoned. City Manager Folarin replied that work was progressing on the easement for Trunk 20 near the Target property and that once this is completed the lift station would be abandoned. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Acceptance of Plat of Easement Grant for Sanitary Force Main in Bowes Creek Country Club Phase 2 Subdivision Councilmember Figueroa made a motion, seconded by Councilmember Steffen, to accept the plat of easement grant over lots C2 and D2 in the Bowes Creek Country Club Phase 2 subdivision to house a sanitary force main. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Construction Engineering Services Agreement with Robert H. Anderson and Associates for the Wing Street/State Street Intersection Project Councilmember Kaptain made a motion, seconded by Councilmember Walters, to authorize an agreement with Robert H. Anderson and Associates in the amount of $140,661.53 for construction engineering services for the Wing Street/State Street Intersection Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Committee of the Whole January 23, 2008 Page 4 Mayor Schock. Nays: None. Consideration of Local Agency Agreement with the Illinois Department of Transportation for Federal Participation in Construction for the Wing Street/State Street Intersection Project Councilmember Walters made a motion, seconded by Councilmember Kaptain, to execute the local agency agreement with the Illinois Department of Transportation authorizing use of federal funds for construction of the Wing Street/State Street Intersection Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Public Road At-Grade Crossing Agreement with Union Pacific Railroad for the Wing Street/State Street Intersection Project Councilmember Kaptain made a motion, seconded by Councilmember Powers, to approve the agreement with Union Pacific Railroad in conjunction with the Wing Street/State Street Intersection Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Change Order No. 1 with Schaefges Brothers, Inc. for Festival Park Phase II Project Councilmember Powers made a motion, seconded by Councilmember Figueroa, to approve Change Order No. 1 with Schaefges Brothers, Inc. in the amount of $109,301 for construction services in relation to the Phase II of Festival Park. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Agreement with Hitchcock Design Group for the Veterans Memorial Project Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve an agreement with Hitchcock Design Group for the not to exceed lump sum amount of $35,800 for the completion of a revision to the Gail Borden Library master plan and schematic design services of the Veterans Memorial. Councilmember Walters stated that he would like Hitchcock Design Group to consult with the designer. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Contract with Nicomm LLC for Alerting Equipment for Fire Station 7 Councilmember Walters made a motion, seconded by Councilmember Powers, to authorize an Committee of the Whole January 23, 2008 Page 5 exception to the procurement ordinance and enter into a contract with Nicomm L.L.C. in the amount of $22,275 for the purchase of the fire station alerting system equipment for Fire Station 7. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Service Program Evaluation and Plan Development for 2008 Fall Leaf Collection Program General Services Director Lawry apologized for the poor pickup of leaves during the 2007 season. Assistant City Manager Sean Stegall stated there would be a commitment to improve the confidence of the community in relation to the services of Public Works. This would be accomplished through better communication, a dedicated website, and the monitoring of performance. He indicated that additional staff would not be considered until it was certain that it would be necessary. Councilmember Figueroa expressed his appreciation of Mr. Lawry’s acknowledgment of the poor service and wondered if the City was considering the duplication of the pilot program in the Gifford Park area. Mr. Stegall said this was a possibility and that the program was still being put together. City Manager Folarin stated that the parking issues were being looked at and that this topic would be presented to the Council at its next retreat. Councilmember Kaptain asked if there were overlapping leaf and snow plans. Mr. Lawry answered that both were being looked at, but that leaf removal was the primary focus. Mr. Stegall stated that he will be looking at it all, and that confidence in the services is an issue. Councilmember Waters asked whether parking was the issue and Councilmember Kaptain wondered if the landlords were being contacted in the Gifford Park area. Mr. Stegall stated that Community Development may have to take additional steps. Councilmember Powers stated that he appreciated the commitment to best practices, that he was looking forward to a parking plan, and that he appreciated the apology. He said that he had received good comments about snow removal and the storm pickup during the summer. Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the improvement plan for the 2008 Fall Leaf Collection Program recommended by Staff. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Figueroa asked if gang prevention information was available on the website and Sue Olafson stated that there was and that there is a link in place to contact the City with any information. Announcements from Staff Sue Olafson announced upcoming City events. Adjournment Committee of the Whole January 23, 2008 Page 6 Councilmember Walters made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt Under Section 120/2(c)(21) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body (Exempt Under Section 120/2(c)(1) of the Open Meetings Act) The meeting adjourned at 6:55 p.m. s/Diane Robertson February 13, 2008 Diane Robertson, City Clerk Date Approved