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HomeMy WebLinkAbouta - January 9, 2008 COW COMMITTEE OF THE WHOLE MEETING JANUARY 9, 2008 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the December 19, 2007, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Contract with Gallagher Benefits for Health Insurance Broker Services Councilmember Figueroa made a motion, seconded by Councilmember Walters, to remove the consideration of the contract with Gallaher Benefits for Health Insurance Broker Services from the table. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Fiscal Services Director Jim Nowicki and Human Resources Director Gail Cohen were available to answer questions about the contract. Councilmember Figueroa asked if there was any relationship between Assurance and Gallagher Benefits. Mr. Nowicki answered that there was none, that they were competing companies. Councilmember Figueroa asked why the Global Benefits audit findings were not shared with the Insurance Committee. Mr. Nowicki stated that there was no obligation to do so. He did explain that the City had an independent audit done of Global and once the results were received, it was determined that it would be in the best interests of the City to submit a Request for Proposals from other Illinois consultant/brokers. Councilmember Figueroa also asked why some municipalities had dropped Gallagher Benefits. Mr. Nowicki stated that one of the questions asked on the RFP was to list five clients that the company no longer serviced. Every company had to answer that question. Ms. Cohen then outlined the timeframe of the bid process. She stated that the proposal from Gallagher includes a series of five one-year contracts that include a termination for convenience clause of fifteen days for no reason. Councilmember Kaptain asked why the City was now considering a five year contract when that had never been done before. Mr. Nowicki stated this is to establish a relationship over time and to hold the fee to the lowest possible amount. He also repeated that this was a series of one-year contracts that could be terminated. Councilmember Kaptain indicated that he would prefer to go with only a one year contract with renewal after the review of the entire Insurance Committee. The Mayor stated that the obligation is to present program modifications to the Insurance Committee, but that the City is not obligated to meet with the Committee regarding the selection of a broker. Councilmember Kaptain felt it would be a courtesy to do so. Committee of the Whole January 9, 2008 Page 2 Councilmember Walters asked what exactly a broker will do for the City. Ms. Cohen answered that they will have a dedicated account representative that an employee can contact if there is a billing issue and will monitor the City’s health program to determine if new programs or consulting services are needed. Councilmember Figueroa asked how many proposals were received from brokers and Ms. Cohen answered there were eleven. He asked if it was correct that the City had no obligation to share the information with the Insurance Committee and that the City had not done so. Ms. Cohen replied that was correct. Councilmember Steffen stated that he agreed with Councilmember Kaptain such that the Committee should be consulted regarding the selection of a broker. Councilmember Walters stated that it was their duty to go with the lowest, qualified bidder. A resolution will be presented at tonight’s Council meeting for adoption by the City Council. First Public Hearing for the (2008-2009) Community Development Block Grant (CDBG) Program Mayor Schock opened the first public hearing for the 2008-2009 Community Development Block Grant Program. Community Development Director Deering reported that this is the thirty-fourth year that the City of Elgin will be eligible to receive Community Development Block Grant funds from the U.S. Department of Housing and Urban Development. He stated that the City expects to receive approximately $863,000 which is about the same amount as received in the previous year. He stated these funds can be used for capital projects and a limited number of public service programs that benefit low and moderate income persons and meet local housing and community development needs. He indicated that nine proposals have been received to date. He announced that the Council would conduct a work session on February 13, 2008, at 6:00 p.m. to discuss the various project proposals and to select the projects for funding through the 2008-2009 program. The second and final public hearing will be held on April 9, 2008, at 7:00 p.m. where a finalized list will be presented. Jerry Skogmo and Deborah Howe of Renz Addiction Counseling Center presented their request in the amount of $50,000 for their Investing in the Community Capital campaign. The money would be applied to their expansion project located at 2 American Way. Mike Warren and Bob Barok of Well Child Center reported that the funds their organization is requesting will be used for landscaping and parking lot improvements and construction of a retaining wall. Hearing no other comments Mayor Schock declared the public hearing closed. Committee of the Whole January 9, 2008 Page 3 Consideration of Amendment to Chapter 11 of the Elgin Municipal Code, Entitled “Vehicles and Traffic” Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve the consideration of an amendment to Chapter 11 of the Elgin Municipal code, entitled “Vehicles and Traffic”. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Renewal of Maintenance Agreement with Motorola for Computer Aided Dispatch System Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve the renewal of a maintenance agreement with Motorola in the amount of $111,312 for the Computer Aided Dispatch (CAD) system. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of 2008 Youth Sports Capital Improvement Grants Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve the 2008 Youth Sports Capital Improvement grants as recommended by the Parks and Recreation Advisory Board totaling $66,880, as allocated below. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. League Project Request Elgin American Little League 8 Dugout Benches $ 3,500 8 Picnic Tables $ 3,700 Backstop Overhang Field 4 $ 2,157 TOTAL $ 9,357 American Legion Bullpen repair and lights $ 1,500 TOTAL $ 1,500 Elgin Classic Little League Fencing Repairs $ 5,000 Water Line Supply $ 3,000 Security Lighting $ 2,000 Field Improvements $ 2,000 TOTAL $ 12,000 Elgin Continental Little League Bleachers and Shade Structure $ 12,000 TOTAL $ 12,000 Elgin National Little League Stair Replacement and Fence Repairs $ 6,000 TOTAL $ 6,000 Babe Ruth Teener League Grade and Replace Infields $ 9,015 TOTAL $ 9,015 Committee of the Whole January 9, 2008 Page 4 Elgin Youth Football Pad Repair and Replacement $ 1,775 Gas Line for Grilling $ 550 Blacktop Seal Coating $ 875 TOTAL $ 3,200 Elgin Kickers 3, 7’x 21’ Goals $ 3,900 Expanded Shed $ 650 2 Shooting Goals $ 1,200 TOTAL $ 5,750 Training Coach’s Training for all Leagues $ 4,000 TOTAL $ 4,000 Contingency* $ 4,058 Total Grant Allocation $ 66,880 * Remaining contingency funds will be allocated to Continental Little League for additional bleacher replacement after all bills are paid. Announcements from Council Councilmember Figueroa asked if staff could review the leaf pickup program and the off-street parking issue. Councilmember Kaptain stated that he had attended a West Suburban Community Organization meeting and had accepted a plaque on behalf of the City. Announcements from Staff Sue Olafson announced upcoming City Events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. The meeting adjourned at 6:40 p.m. s/Diane Robertson January 23, 2008 Diane Robertson, City Clerk Date Approved