HomeMy WebLinkAboutv - October 24, 2007 COW
COMMITTEE OF THE WHOLE MEETING
October 24, 2007
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Powers,
Steffen, Walters, and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
minutes of the October 10, 2007, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock.
Nays: None.
Consideration of Schedule of 2008 City Council Meetings
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to authorize the
approval of the proposed resolution setting forth the schedule of City Council meetings for 2008.
Councilmember Gilliam asked if the last meeting in March would coincide with the U-46 spring
break and it was determined that it would. Councilmember Gilliam then amended the motion,
seconded by Councilmember Figueroa, such that the March meetings would be March 12 and
March 19. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers,
Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Amendment to ICMA RC Vantage Care Retirement Health Savings Plan
Councilmember Walters made a motion, seconded by Councilmember Powers, to approve an
amendment to the ICMA RC Vantage Care Retirement Health Savings Plan. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor
Schock. Nays: None.
Consideration of Proposed Amendments to Zoning Ordinance
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to authorize
staff to proceed with implementing the amendments provided in the memo to Council to the
Zoning Ordinance. Councilmembers Gilliam, Powers, and Walters individually commented that
these were positive changes. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Kane County Auto Theft Task Force Amendment to Grant Award
Agreement for Task Force Operation Equipment
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve an
amendment to the Kane-Cook Auto Theft Task Force Grant to accept additional trust funds in
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October 24, 2007
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the amount of $25,750 for 2007 from the Illinois Motor Vehicle Theft Prevention Council. Upon
a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters,
and Mayor Schock. Nays: None.
Consideration of Illinois Department of Transportation DUI Highway Safety Project Grant
Agreement for the City of Elgin Police Department
Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to accept a
Highway Safety Project Grant in the amount of $83,211 from the Illinois Department of
Transportation - Division of Public Safety for the Elgin Police Department. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor
Schock. Nays: None.
Consideration of Illinois Department of Transportation Highway Speed Enforcement
Highway Safety Project Grant Agreement for the City of Elgin Police Department
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
acceptance of a Highway Safety Project Grant in the amount of $64,792 from the Illinois
Department of Transportation – Division of Public Safety for the Elgin Police Department to
conduct speed saturation patrol enforcement efforts. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock.
Nays: None.
Consideration of Amendment No. 1 to Engineering Services Agreement with Rezek, Henry,
Meisenheimer and Gende for Water Department Backup Power Project
Upon the request of City Manager Folarin, Councilmember Gilliam made a motion, seconded by
Councilmember Walters, to table Amendment No. 1 to the agreement with Rezek, Henry,
Meisenheimer, and Gende in the amount of $33,344 for engineering services for the Water
Department Emergency Backup Power Project. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Change Order No. 1 (Final) with Morse Energy LLP for the Riverside
Treatment Plant and Slade Avenue Facility Backup Power Project
Upon the request of City Manager Folarin, , Councilmember Gilliam made a motion, seconded
by Councilmember Walters, to table Change Order No. 1 with Morse Energy LLC in the amount
of $3,132 for the Riverside Water Treatment Plant and Slade Avenue Facility Backup Power
project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers,
Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Amendment No. 2 to Engineering Services Agreement with Burns &
McDonnell for Bowes Road Booster Pump Station
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize
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October 24, 2007
Page 3
Amendment No. 2 with Burns and McDonnell in the amount of $37,500 for engineering services
for the Bowes Road Booster Pump Station. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of Amendment No. 1 to Engineering Services Agreement with Hey and
Associates for Proposed Improvements to Elgin Regional Park
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve
Amendment No. 1 with Hey and Associates, In. in the amount of $80,000 for additional
engineering services needed to fulfill an Illinois Environmental Protection Agency Grant for the
Elgin Regional Park. Councilmember Walters asked about the status of the grant application to
the IEPA. Assistant City Manager Stegall answered that the City still expected to receive the
grant. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers,
Steffen, Walters, and Mayor Schock. Nays: None.
Consideration of the New Freedom/Job Access Reverse Commute Service Agreement for
the Ride in Kane Program
Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the
Ride in Kane, New Freedom/Job Access Reverse Commute service agreement and authorize
$63,047 as the City’s 2008 local share contribution. Councilmember Kaptain stated that he felt
it was critical to start looking at alternative means of transportation if PACE is not able to supply
it. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen,
Walters, and Mayor Schock. Nays: None.
Announcements from Council
Councilmember Figueroa reported that he has attended several community leader meetings
regarding the recent gang activity. Because of the diversity and number of people attending, he
recommended that a special committee be appointed by the Council and that such committee
would fulfill the following duties: unify the leadership among the City, police, school, clergy,
and community organizations; inventory the current resources available; receive community
input and recommendations on how best to address the gang issue and reduce gang violence in
Elgin; prepare a comprehensive gang prevention and intervention program; and submit a final
report on recommendations to the City Council. He recommended that this special committee be
temporary and that it would be dissolved after the report has been submitted to the Council.
Councilmember Figueroa recommended the following representation: Councilmembers Gilliam
and Figueroa of the City Council, the City Manager’s Office, the Police Department or the Gang
Unit, Fran Cella of the Neighborhood Association, Dr. Ernest Gonzalez of School District U-46,
Lynn Bosley of United Way, Shawn Whiteman of the Parents Groups, George Irizarry and
Thomas Pao Pravonvienkam of the Community Organizations, and Pastor Tate and Bill Warren
of the clergy. The meetings will be open to the public. From the audience, Ina Dews suggested
a representative from the NAACP also be included. By consensus of the Council, staff was
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October 24, 2007
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directed to prepare a resolution for consideration at the next meeting.
Announcements from Staff
Sue Olafson announced upcoming City events and the City’s participation in the “Bright Lights
and Safe Nights” program. This program is a joint effort between the City, ComEd, and United
Way. ComEd has donated 5,000 energy-efficient light bulbs that are now being distributed
throughout neighborhoods where there has been recent gang activity. These residents are being
encouraged to keep their front lights on from dusk until dawn
Adjournment
Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers,
Steffen, Walters, and Mayor Schock. Nays: None.
The meeting adjourned at 6:17 p.m.
s/Diane Robertson November 14, 2007
Diane Robertson, City Clerk Date Approved