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Home My WebLink Aboutp - August 8, 2007 COW COMMITTEE OF THE WHOLE MEETING August 8, 2007 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Absent: None. Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the minutes of the July 18, 2007, special meeting and the minutes of the July 25, 2007, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Proposed Technical Amendments to Titles 7, 9 and 14 of the Elgin Municipal Code in Compliance with Illinois Environmental Protection Agency Permits Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the proposed technical amendments to Titles 7, 9, and 14 of the Elgin Municipal Code necessary to comply with permits issued to the City by the Illinois Environmental Protection Agency for the City’s Municipal Separate Storm Sewer System and the Combined Sewer Overflow System. Councilmember Kaptain voiced a concern that if the permits were exactly followed that it might become mandatory that leaves be bagged, that property owners along a creek might become responsible for the stream banks and any pollution into Tyler Creek and Poplar Creek, and that it would require property owners owning parking lots for more than ten cars to clean them quarterly and sweep them on a monthly basis. Councilmember Walters rescinded the original motion and a new motion was made by Councilmember Walters, seconded by Councilmember Kaptain, to table the item. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of a Sole Source Contract with US Filter/Wallace & Tiernan Products for a Soda Ash Feeder Replacement at the Riverside Water Treatment Plant Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the contract with US Filter/Wallace & Tiernan Products in the amount of $27,941 for the purchase and installation of a replacement soda ash feeder at the Riverside Water Treatment Plant. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole August 8, 2007 Page 2 Consideration of an Agreement with Addison Restaurant Services, Inc. to Operate Food and Beverage Operations at The Highlands Elgin Golf Course Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve an agreement with Addison Restaurant Services, Inc. for an annual rental fee of $50,000 with a 3 percent adjustment for gross revenues over $1,000,000 to operate the food and beverage operations at The Highlands of Elgin Golf Course. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of an Agreement with Reach Sport Group, Inc. for Plasma Advertising Displays Councilmember Kaptain made a motion, seconded by Councilmember Walters, to approve an agreement with Reach Sport Group, Inc. to be paid in commission payments over the next three years totaling $7,500 for plasma advertising displays. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of a Co-Sponsorship Agreement with the Hispanic Heritage Coalition for activities related to Fiesta Salsa Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to approve a co- sponsorship agreement with the Hispanic Heritage Coalition in an amount not to exceed $12,055 for activities related to Fiesta Salsa. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Councilmember Figueroa abstained due to a conflict. Consideration of a Sponsorship Agreement with Acme Refining for The Hemmens Cultural Center’s 2007-2008 Performing Arts Season Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve a sponsorship agreement with Acme Refining as presented in the memo provided to Council for The Hemmens Cultural Center’s 2007-2008 Performing Arts Season. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole August 8, 2007 Page 3 Consideration of a Sponsorship Agreement with the Elgin Courier News for the Arlo Guthrie and The Ides of March performances during the 2007-2008 Performing Arts Season and the entire Performing Arts for Young People Season Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve a sponsorship agreement with the Elgin Courier News for the Arlo Guthrie and The Ides of March performances during the 2007-2008 Performing Arts Season, as well as the entire Performing Arts for Young People Season as outlined in the memo provided to Council. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of a Sponsorship Agreement with Newsweb Radio Group for the 2007-2008 Performing Arts Season Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve a sponsorship agreement with Newsweb Radio Group for the 2007-2008 Performing Arts Season as outlined in the memo provided to Council. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of a Sponsorship Agreement with Nextmedia for the Direct From Vegas-The Rat Pack and the Turtles performances at the Hemmens Cultural Center’s 2007-2008 Performing Arts Season and the entire Performing Arts for Young People Season Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve a sponsorship agreement with Nextmedia for the Direct From Vegas-The Rat Pak and The Turtle performances at The Hemmens Cultural Center during the 2007-2008 Performing Arts Season and the entire Performing Arts for Young People Season as outlined in the memo provided to Council. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Gilliam commented that he had read an article in one of the papers concerning the Centre and he wanted to acknowledge the efforts of the Centre’s staff in working toward reducing expenses. Councilmember Kaptain expressed his appreciation to the over 200 volunteers that worked at the FoxFire Fest. Councilmember Walters thanked all of the community groups that participated in the National Night Out. Committee of the Whole August 8, 2007 Page 4 Announcements from Staff Public Information Officer Olafson announced upcoming City events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act The meeting adjourned at 6:14 p.m. s/Diane Robertson August 22, 2007 Diane Robertson, City Clerk Date Approved