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HomeMy WebLinkAbouti - May 9, 2007 COW COMMITTEE OF THE WHOLE MEETING May 9, 2007 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:35 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the April 25, 2007, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters and Mayor Schock. Nays: None. Consideration of a Grant from Elgin Township for a Portion of the 2007 Summer Open Gym Program Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the acceptance of a grant from Elgin Township in the amount of $20,000 for the operation of the 2007 Summer Open Gym program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of a Grant from the Illinois Criminal Justice Information Authority for Two Part-time Domestic Violence Case Workers Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the acceptance of a grant from the Illinois Criminal Justice Information Authority in the amount of $40,042 for the continuation of two part-time Domestic Violence Case Workers. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of a Proposed Amendment to the 2003 Community Development Block Grant Annual Action Plan for the P.A.D.S. Public Service Project Councilmember Figueroa made a motion, seconded by Councilmember Walters, to accept the proposed change in the scope and purpose from Public Action to Deliver Shelter Land Acquisition Project to the Public Action to Deliver Shelter Service Project and to direct Staff to process the necessary amendment to the 2003 CDBG Annual Action Plan. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Committee of the Whole May 9, 2007 Page 2 Consideration of Amendment No. 1 to the Engineering Services Agreement for the Compensatory Storage Project Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve Amendment No. 1 to an engineering services agreement with Hey and Associates in the amount of $53,635 for design of the Compensatory Storage Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Consideration of Engineering Design Services with Burns and McDonnell Engineering Company, Inc. for the 5 MG Reservoir Piping Revisions Councilmember Gilliam made a motion, seconded by Councilmember Walters, to authorize the execution of an agreement for engineering services with Burns and McDonnell Engineering Company, Inc. in the amount of $75,043 for design, bidding, and construction phases for the Reservoir Piping Revisions at the Riverside Water Treatment Plant. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters, and Mayor Schock. Nays: None. Announcements from Staff City Manager Folarin announced that City Clerk Mecum is retiring after 17 years of service as the Elgin City Clerk. He stated that the City wishes Ms. Mecum all the best in her retirement. Mayor Schock stated that Clerk Mecum will be tremendously missed, and that in addition to her duties as City Clerk also serves as the Local Liquor Commission’s secretary. She has done a fabulous job in her seventeen years of service and he wishes her the best in her retirement. Mayor Schock read and presented the following proclamation to retiring Clerk Mecum: PROCLAMATION WHEREAS, Dolonna "Loni" Mecum was appointed by the Mayor and Members of the City Council as the City Clerk of the City of Elgin on May 23, 1990; and WHEREAS, prior to serving as the City Clerk for the City of Elgin Loni Mecum was a paralegal and legal secretary for more than 21 years; and WHEREAS, Loni Mecum has been an active member and leader in the city clerk community including being a member of the North/Northwest Suburbs Municipal Clerks' Association, the Municipal Clerks' Association, the International Municipal Clerks' Association and having attained the status as a Certified Municipal Clerk; and Committee of the Whole May 9, 2007 Page 3 WHEREAS, after having dutifully served the citizens of the City of Elgin for 17 years as the City Clerk Loni Mecum is retiring as of May 11, 2007. NOW, THEREFORE, the City of Elgin, sincerely and warmly expresses its thanks to retiring City Clerk Loni Mecum for all she has done and will continue to do for Elgin. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Elgin to be affixed this 9th day of May, 2007. s/Ed Schock Ed Schock, Mayor City Manager Folarin also presented Clerk Mecum with a framed piece of artwork representing many of Elgin’s landmarks within the City. City Clerk Mecum thanked Mayor Schock, Councilmembers, and everyone in attendance. She stated that it has been an extremely fulfilling seventeen years serving as Clerk for the City of Elgin. She has worked with many wonderful people within the City and has made several friends through her job. She thanked her staff for their support through out her terms as Clerk. She stated that the most difficult thing about retiring is leaving her friends at the City behind, but she will remain in contact and plans to continue living in Elgin. Adjournment Councilmember Walters made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Powers, Steffen, Walters and Mayor Schock. Nays: None. The meeting adjourned at 6:44 p.m. s/Dolonna Mecum Dolonna Mecum, City Clerk Written by: s/Jennifer Quinton May 23, 2007 Jennifer Quinton, Deputy City Clerk Date Approved