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HomeMy WebLinkAboute - March 14, 2007 COW COMMITTEE OF THE WHOLE MEETING March 14, 2007 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:00 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the February 28, 2007, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Memorandum of Understanding with the U.S. Census Bureau for the 2007 Special Census Councilmember Rodgers questioned what boundaries had been established for the census. City Manager Folarin answered that the corporate boundaries would be used for the special census. Councilmember Figueroa asked for an explanation of the hiring process and what the City’s expected contribution would be during the special census. Community Development Director Deering stated that the Census Bureau will hire the people to conduct the special census and that the only requirement from the City is to provide the space in which they can work. Councilmember Sandor stated that he hoped that the City would conduct more special censuses if it will increase the City’s grant funds as expected. A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of a Purchase of Service Agreement with Neighborhood Housing Services of Elgin Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the purchase of service agreement with Neighborhood Housing Services of Elgin in the amount of $54,000 to provide financial support. Councilmember Walters asked for an update regarding the status of the merger between the Neighborhood Housing Services of Elgin (NHS) and the Neighborhood Housing Services of Chicago, and whether a timetable had been established regarding how soon the merger would occur. He also questioned who would be the default entity if the NHS was unable to fulfill the services outlined. City Manager Folarin stated that currently the merger talks have stalled and there is no timetable or plan for the merging of the two operations. He stated that as of right now the City would be the default entity for the programs that are currently being run by the NHS; Committee of the Whole March 14, 2007 Page 2 however, if the Chicago NHS and Elgin NHS merge, Chicago would continue the programs the Elgin NHS currently operates for the community. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an e-Elgin Incentive Application from David A. Noyes & Company Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the application of David A. Noyes & Company for participation in e-Elgin Incentive Program in the amount of $8,744. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Jobs Incentive Grant with MPR Plastics, Inc. Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to authorize a Jobs Incentive Grant with MPR Plastics, Inc for a one time payment in the total amount of $14,000 for the relocation of the company from Wheeling to Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Contract with K2N Crest, Inc. for Roof Consulting Services Councilmember Kaptain made a motion, seconded by Councilmember Walters, to authorize an agreement with K2N Crest in the amount of $119,985 for the 2007 roof replacement project. This agreement would be amended to include the 2008 - 2010 roof repair and replacement projects pending approval of funding for those projects in the 2008 - 2010 budgets. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Passenger Shelter Agreement between the City of Elgin and Pace Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve the Passenger Shelter Agreement between the City of Elgin and Pace, the Suburban Bus Division of the Regional Transportation Authority. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Official City 2007 Zoning Map Councilmember Walters made a motion, seconded by Councilmember Figueroa, to adopt the City’s Official 2007 Zoning Map and to formally publish the new version pursuant to the Illinois Municipal Code (65 ILCS 5/11-13-19). Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole March 14, 2007 Page 3 Consideration of Proposed Amendments to the Zoning Ordinance concerning the Regulation and Control of Various Auto Related Land Uses City Manager Folarin stated that Staff has requested that this item be tabled for further review. Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to table the proposed amendments to the zoning ordinance concerning the regulation and control of various auto related land uses. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Kane County Road Improvement Impact Fee Program Councilmember Rodgers made a motion, seconded by Councilmember Kaptain, to support the draft revisions to the Kane County Road Improvement Impact Fee Program as recommended by the Impact Fee Advisory Committee. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Purchase of a Fire Hose Dryer Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to make an exception to the procurement ordinance for the purchase of one fire hose dryer from American Airworks, in the amount of $12,870. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Proposed Ordinance Revising the Composition of the Elgin Heritage Commission’s Design Review Subcommittee Councilmember Kaptain made a motion, seconded by Councilmember Rodgers, to approve the proposed ordinance amending the composition of the Elgin Heritage Commission’s Design Review Subcommittee. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Purchase of Two Elgin Pelican Street Sweepers Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to authorize the purchase of two Elgin Pelican sweepers from Standard Equipment Company in the amount of $266,208. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole March 14, 2007 Page 4 Consideration of an Engineering Services Agreement with Crawford, Murphy & Tilly for the U.S. Route 20 Corridor Study Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize an agreement with Crawford, Murphy & Tilly for the U.S. Route 20 Corridor in the not to exceed amount of $199,285.73 Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Co-sponsorship Agreement with the Outdoor Exhibition Group for Rib Fest Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve entering into a co-sponsorship agreement with the Outdoor Exhibition Group in an amount not to exceed $6,735 Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Sponsorship Agreement with Elgin Racers Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the sponsorship agreement with the Elgin Racers of the International Basketball League for the 2007 season, which runs from March 31 to July 1, 2007. The main items of the sponsorship agreement that the City of Elgin will provide are listed below. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. a) Provide practice time at The Centre during the evening after regular leagues have finished court time. Team practices, valued at $5,040, will be twice a week for 2 hours each time between February 5 – July 1 (21 weeks). Dates will be determined by The Centre’s Customer Service Manager and team owners. The City reserves the right to reschedule practice times with 7 days notice. b) Provide promotion of games and practices through the City’s website, Channel 17, Spirit and Connections newsletters, and the City’s electronic sign board, valued at approximately $1,600. c) Provide space for a quarter page advertisement, valued at $940, in the quarterly Parks & Recreation Program Brochure. Announcements from Council Councilmember Figueroa questioned when spring clean-up would begin for Elgin residents and if notification had been sent out. City Manager Folarin stated that a mailing had been sent out to Elgin residents notifying them that the last week in March was spring clean-up week. Public Works Director Loete stated that any items can be put out without additional charges on Committee of the Whole March 14, 2007 Page 5 residents’ regular trash pick-up day. He also stated that during the month of April residents can place yard waste bags on the curb without the normal fee stickers for pick-on their trash day. Councilmember Sandor asked if the information related to the spring clean-up is available via the City of Elgin’s website and if there is a specific number that residents could call if they have questions. Public Works Director Loete stated that the information is available via the City’s website and the number to call if citizens have questions is (847) 697-3160. Councilmember Rodgers asked for a brief update regarding the Public Works Department’s progress repairing the numerous potholes found on various City streets. Public Works Director Loete explained that due to the severe weather fluctuations it has been a particularly bad year for potholes. He stated that for the past five days the Public Works Department has been putting as many work crews as possible on the project to fix the pothole situation. He commended the crews that had been working so hard and stated that they had made up some significant ground. He also stated that residents can call (847) 697-3160 to report potholes in their area. Councilmember Figueroa questioned when the resurfacing of National/Walnut Street west of Route 31 would begin. He recalled promising the residents in that area last year that the streets would be repaired due to the numerous potholes and the deterioration of the street. Public Works Director Loete stated that he was unaware of National/Walnut being slated for any resurfacing this year. City Manager Folarin stated that he would check in to the matter and give Councilmember Figueroa an update in the near future. Councilmember Kaptain stated that on Saturday, April 14, 2007, the Activate Elgin Committee is cosponsoring a “Healthy Kids Day” from 9:00 a.m. to 11:00 a.m. at the Highland Public School. He stated that there would be games, activities, and health screenings available to the public and encouraged everyone to attend. Councilmember Rodgers believes that signs should be posted on the entry corridors into Elgin regarding the City’s noise ordinances and the penalties and fines associated with them. She stated that many visitors and some citizens of Elgin are not aware of our noise ordinances. Mayor Schock disagreed with Councilmember Rodgers stating that no reminders or signs should be necessary regarding the City’s noise ordinances. He believes that people should be good neighbors by keeping their stereos at a reasonable level so that they do not disturb the surrounding public. Councilmember Sandor stated that there are two pieces of legislation that are currently being considered in the Illinois House of Representatives dealing with manufactured housing and the Kane health bill and he asked that the City’s lobbyists be notified to express the City’s approval of these bills to the representatives in Springfield. He believes that both of these bills affect our residents and would like to see them passed for their benefit. Adjournment Committee of the Whole March 14, 2007 Page 6 Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act The meeting adjourned at 6:23 p.m. s/ Jennifer Quinton April 11, 2007 Jennifer Quinton, Deputy City Clerk Date Approved