HomeMy WebLinkAboutzzzz - December 20
COMMITTEE OF THE WHOLE MEETING
December 20, 2006
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:07 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Kaptain, Rodgers, Sandor,
Walters and Mayor Schock. Absent: Councilmember Gilliam.
Approval of Minutes
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
minutes of the November 29, 2006 and December 6, 2006, regular meetings. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and Mayor Schock.
Nays: None.
Consideration of a Contract with Stanard and Associates for Psychological Evaluations for
Police Officers
Councilmember Figueroa made a motion, seconded by Councilmember Walters, to award a
contract in the amount of approximately $3,750 per year to Stanard and Associates for
psychological evaluations for police officers. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.
Consideration of an Office Lease Agreement with the Elgin Symphony Orchestra
Councilmember Kaptain made a motion, seconded by Councilmember Walters, to approve the
new office lease agreement with the Elgin Symphony Orchestra at a cost to the City of
approximately $40,181 annually. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.
Consideration of a Lease with 164 Division Street, L.L.C. for Property located at
164 Division Street for Elgin Art Showcase
Gil Feliciano, staff liaison to the Cultural Arts Commission, and Sylvia Grady, Chairman of the
Cultural Arts Commission, presented an overview regarding the Elgin Art Showcase. The vision
for the Art Showcase was based on the need for a small venue that was affordable, would be able
to serve multiple purposes, and would function as a performance and gallery exhibit space. The
Arts Showcase is located on the 8th floor of the Professional Building at 164 Division Street, and
the view is spectacular. Ms. Grady stated that everyone is very excited, and many people and
groups have already contacted her regarding renting the space. The showcase has already been
booked for 27 weekends in 2007. They are trying to keep the fees affordable. The fees are
currently less than half the cost of any other performance or exhibit space in Elgin. Over 18
Elgin-based art groups have been consulting with the Cultural Arts Commission concerning the
creation and programming of the showcase. The Commission hopes to meet with the various
groups three or four times annually. Mr. Feliciano reviewed the 2007 financial projections. Ms.
Grady stated that people in the community have been very supportive and have donated many
Committee of the Whole
December 20, 2006
Page 2
items and provided labor for many projects, including building the stage platform and ticket
booth.
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve a
commercial property lease agreement for a three-year term with 164 Division Street, LLC, in an
amount not to exceed $115,850 for a new arts center at 164 Division Street, 8th Floor, to be
referred to as the Elgin Art Showcase. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Kaptain, Rodgers, Walters and Mayor Schock. Nays: None. Councilmember Sandor voted
present because he has an office in the building.
Consideration of Acceptance of an Easement in Tall Oaks Unit 1 Subdivision from
Wyndham Deerpoint Homes
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to accept the plat
of easement grant for a public utility easement in Unit 1 of the Tall Oaks Subdivision. Upon a
roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and Mayor
Schock. Nays: None.
Consideration of Acceptance of an Easement in Highland Woods Subdivision for
Infrastructure Stubs in Highland Woods along Highland Woods Boulevard
Councilmember Walters made a motion, seconded by Councilmember Rodgers, to accept the
plat of easement grant from Pingree L.L.C. for the Highland Woods Subdivision, Neighborhoods
G, J, and I to construct infrastructure stubs for connecting into future units of the Highland
Woods Subdivision. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers,
Sandor, Walters and Mayor Schock. Nays: None.
Consideration of Acceptance of an Easement for Public Utilities in the Spartan Green
Subdivision
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to accept the
plat of easement grant in the Spartan Green Subdivision located on the east side of Randall
Road, north of College Green Drive. Upon a roll call vote: Yeas: Councilmembers Figueroa,
Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.
Consideration of a Plat of Dedication for Longcommon Parkway in the Pulte Edgewater
Subdivision
Councilmember Sandor made a motion, seconded by Councilmember Walters, to accept the
grant of dedication for Longcommon Parkway within the Pulte Edgewater Subdivision. Upon a
roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and Mayor
Schock. Nays: None.
Committee of the Whole
December 20, 2006
Page 3
Consideration of a Plat of Dedication for South Water Road and Beckman Trail in Pulte
Edgewater Subdivision
Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to accept the
grant of dedication for South Water Road and Beckman Trail within the Pulte Edgewater
Subdivision. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers,
Sandor, Walters and Mayor Schock. Nays: None.
Consideration of Easement Agreements and Plats of Easement for Water Main over
Property Owned by Traditions at Fitchie Creek, L.L.C., a/k/a The Glen
Councilmember Walters made a motion, seconded by Councilmember Kaptain, to accept the two
easement agreements with plats for the construction of a water main in The Glen, originally
started as The Traditions as Fitchie Creek Subdivision. The subject subdivision is located east of
Nolan Road, south of Bowes Road and north of the Canadian National Railroad tracks. Upon a
roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and Mayor
Schock. Nays: None.
Consideration of a Grant Award Agreement from the Illinois Motor Vehicle Theft
Prevention Council for the Kane-Cook Auto Theft Task Force
Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to accept the
trust funds grant award agreement for 2007 from the Illinois Motor Vehicle Theft Prevention
Council for the Kane-Cook County Auto Theft Task Force. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.
Consideration of the Designation of the D.C. Cook/Lovell Area Historic District
Councilmember Sandor made a motion, seconded by Councilmember Walters, to remove the
ordinance designating a new historic district in the Northeast Neighborhood from the table.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and
Mayor Schock. Nays: None.
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the
designation of the D.C. Cook/Lovell area Historic District in the Northeast Neighborhood. Upon
a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and
Mayor Schock. Nays: None.
Consideration of an Agreement with Senior Softball World Championship, Inc.
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve an
agreement with Senior Softball World Championship, Inc. for an amount not to exceed $5,516 to
host the Eastern National Championships at the Elgin Sports Complex on August 7-12, 2007.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and
Mayor Schock. Nays: None.
Committee of the Whole
December 20, 2006
Page 4
Announcements from Council
Councilmember Rodgers asked if there is a program on Channel 17 explaining the snow plowing
route priorities. She was informed that there is not such a program at this time. Ms. Rodgers
requested that an informational piece regarding this matter be prepared and broadcast regularly.
Councilmember Rodgers also stated that she has received several telephone calls regarding a
restaurant on Dundee Avenue which wasn’t included in the recently passed ordinance which
added Section 9.08.180 to the Elgin Municipal Code entitled “Restaurant Hours of Operation
Limitations.” She asked that staff look into this matter and determine what can be done to have
this legislation include the restaurant being complained about on Dundee Avenue.
Councilmember Walters stated that he had been privileged to work at the Toy Giveaway held at
Hemmens Cultural Center. The unofficial count is that the children of 930 families received
gifts this year, which is at least 100 more than the past year. He would like to have the City look
at increasing the amount it contributes to this cause.
Adjournment
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and
go into the Executive Session for the purpose of discussing the following matters. Upon a roll
call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and Mayor
Schock. Nays: None.
Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the
Public Body Before a Court or Administrative Tribunal - Exempt Under Section
120/2(c)(11) of the Open Meetings Act
The meeting adjourned at 6:32 p.m.
s/Dolonna Mecum January 10, 2007
Dolonna Mecum, City Clerk Date Approved