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Home My WebLink Aboutv - September 13 COMMITTEE OF THE WHOLE MEETING September 13, 2006 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Kaptain made a motion, seconded by Councilmember Walters, to approve the minutes of the August 23, 2006, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Presentation by the Downtown Neighborhood Association Regarding the Cycling Classic John Steffan, a member of the Downtown Neighborhood Association (DNA) Board and co-chair of this cycling event stated they are here to give a brief synopsis and present awards to the sponsors and some of the volunteers for the Elgin Cycling Classic which was held August 6, 2006, in downtown Elgin. This is the second year they’ve done this event. They resurrected what had been the Four Bridges of Elgin race in a little different format in the center of Elgin with a volunteer committee which ran the event. Mr. Steffan introduced the members of the committee which consisted of Dennis Jurs, Karen Fox, Betsy Couture, and Darlene Houghin. Dennis Jurs, co-chair of the committee, thanked City employees Bill Potts from Public Works and Tom Olson from the Police Department for all their assistance. Over 300 cyclists from 12 states participated in the race, and 90% of the participants came from outside of Elgin. There were over 1200 spectators, which is an increase over last year. Support from the City is crucial, and the Elgin cycling event is in the top 5 to 10 events held in Illinois. Karen Fox stated that the previous Elgin Four Bridges cycling event was very costly because it was organized by a professional racing coordinator. This year’s race was completely organized by a volunteer committee which was assisted by over 35 community volunteers. Ms. Fox recognized and thanked the many corporate and private sponsors. Norma Miess, Executive Director of DNA, provided the City Council with a financial summary. On behalf of DNA, she thanked the volunteer leaders and the City of Elgin for their support. The committee has volunteered to have this event again next year and to make it grow. Ms. Miess presented a framed race shirt which had been signed by the race winners to Mayor Schock in recognition of the Council’s support. Mayor Schock, on behalf of the City Council, stated that it was a great event and thanked the local volunteers and sponsors for all their hard work. Committee of the Whole September 13, 2006 Page 2 Consideration of an Agreement with Biggers Chevrolet for Participation in the Cook County Automobile Dealership Incentive Program Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to approve an agreement with Biggers Chevrolet in the amount of $30,000 for the Investment Grant Program of the Cook County Automobile Dealership Incentive Program. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Business Improvement Grant with Frank Ciacco, d/b/a West Pier Laundry, Located at 1116 Larkin Avenue Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve a business improvement grant with Mr. Frank Ciacco in the amount of $13,202.50 for improvements to West Pier Landry, located at 1116 Larkin Avenue. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, and Mayor Schock. Nays: None. Councilmember Walters abstained due to a conflict of interest. Consideration of the Acceptance of the Off-site Sanitary Sewer for Unit 1 of the Providence Subdivision Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to accept ownership and maintenance of the off-site sanitary sewer for Unit 1 of the Providence Subdivision. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Amendment No. 1 to the Engineering Services Agreement with Rezek, Henry, Meisenheimer and Gende for the 2006 Combined Sewer Separation Project Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve Amendment No.1 to an agreement in the amount of $89,785 with Rezek, Henry, Meisenheimer and Gende for construction related engineering services for the 2006 Combined Sewer Separation Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Engineering Agreement with Hey and Associates for the Design of the Compensatory Storage Project on South Grove Avenue Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to authorize an engineering services agreement with Hey and Associates in the amount of 166,450 to design the Compensatory Storage Project on South Grove Avenue. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Amended Community Development Block Grant Sub-recipient Committee of the Whole September 13, 2006 Page 3 Agreement with Association for Individual Development Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve the sub-recipient agreement with the Association for Individual Development in the amount of $53,774 which combines two Community Development Block Grants (2005 and 2006 grant years) to complete a number of projects listed below. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. 1. Installation of cement walkways and patios 2. Front door wheelchair access 3. Window installation in workshop area and classrooms 4. Installation of an emergency access road 5. Installation of a new security system Consideration of the Purchase of a Red Zodiac Pro 7 Man RIB Boat from West Shore Fire, Inc. Councilmember Sandor made a motion, seconded by Councilmember Kaptain, to approve the purchase of a Red Zodiac Pro 7 Man RIB boat in the amount of $16,315 from West Shore Fire, Inc. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Amendment #6 to the Gilbane Construction Management Agreement for the Centre Construction Project Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve Amendment No. 6 in the amount of $481,272 to the Gilbane contract for construction management services related to The Centre and to the Symphony/Grove Streetscape Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Kaptain stated that the City of Elgin, Kane County, U-46, and leading not-for- profit organizations have partnered in a city-wide program called “Activate Elgin.” This is an initiative to engage all sectors of the community to work in harmony to provide all residents with opportunities to improve their health, well-being, and overall quality of life. The kick-off event sponsored by the “Activate Elgin” group is a health fair to be held at Judson College on September 30, 2006, from 9 a.m. until noon. Adjournment Committee of the Whole September 13, 2006 Page 4 Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body – Exempt Under Section 120/2(C)(1) of the Open Meetings Act The meeting adjourned at 6:25 p.m. s/Dolonna Mecum September 27, 2006 Dolonna Mecum, City Clerk Date Approved