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HomeMy WebLinkAboutp - July 12 COMMITTEE OF THE WHOLE MEETING July 12, 2006 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:07 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the minutes of the June 28, 2006, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Presentation by Elgin Recreation Center Student participants from the Elgin Recreation Center (ERC) gave a presentation regarding the Scuba Empowerment Through Challenge program – Teaching More Than How to Dive. It is a SeeOurSea Diving scuba program in which they participated through the ERC. They described the requirements needed to be accepted into the 10-week program and the extensive training involved. Their final reward was a one-week trip to Turks and Caicos Island where they were able to go on a number of dives. They participated in a community service environmental cleanup, they learned much about the culture of the island, and met and had dinner with 10 students from a private and public school. A number of them have been maintaining e-mail contact with the new friends they met. Each of the youth related how the program has benefited them and the many life lessons they have learned. Christine Mitchell, Executive Director of ERC stated that they had a wonderful time doing the program and that it was an incredible experience to go to Turks and Caicos. Next year they hope to include young people from Turks and Caicos to participate in the dives. Ms. Mitchell stated that the young people from ERC will be featured in a program on NBC Channel 5 which will be shown on July 17. Mayor Schock thanked Christine Mitchell, the Elgin Recreation Center, and all the sponsors which were listed for making this opportunity available to these young people. He stated that he can’t imagine four better representatives for the City of Elgin, adult or young person, who have spoken more articulately and confidently than these four. They are to be commended for doing such a tremendous job. Consideration of an Amendment to the Professional Service Agreement with Terracon Environmental, Inc. for Brownfield Environmental Consulting Services at 40 Ann Street Councilmember Walters made a motion, seconded by Councilmember Rodgers, to authorize an amendment to the agreement with Terracon, Inc. in the amount of $89,284 to include environmental consulting services for 40 Ann Street. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole July 12, 2006 Page 2 Consideration of the Purchase of a Lime Slaker from U.S. Filter/Wallace & Tiernan Products Councilmember Kaptain made a motion, seconded by Councilmember Rodgers, to approve a sole source contract for the purchase and installation of a replacement lime slaker from US Filter/Wallace & Tiernan Products in the amount of $66,619. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Lightning Prediction and Warning Systems from Thor Guard, Inc. Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the purchase and installation of lightning prediction and warning systems for the Sports Complex, Lords Park, Wing Park, Wing Park Golf Course, and The Highlands of Elgin Golf Course for a not-to-exceed amount of $65,200 from Thor Guard, Incorporated. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Amendment to the Purchase of Service Agreement with the Elgin Recreation Center Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to amend the purchase of service agreement with the Elgin Recreation Center to reflect the change in their monthly rent from $8,817 to $10,417. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Engineering Services Agreement for the Elgin Regional Park Project with Hey and Associates Councilmember Walters made a motion, seconded by Councilmember Gilliam, to authorize the execution of an agreement with Hey and Associates, Inc. for the not-to-exceed amount of $426,028 to provide engineering design services for the Elgin Regional Park Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Engineering Services Agreement for 2006-2010 Combined Sewer Overflow NPDES Permit Compliance with Carroll Engineering and Associates Councilmember Figueroa made a motion, seconded by Councilmember Rodgers, to approve an agreement with Carroll Engineering and Associates in the not-to-exceed amount of $64,985 to provide engineering services for the multi-year Combined Sewer Overflow NPDES Permit Compliance Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole July 12, 2006 Page 3 Consideration of Acceptance of Public Improvements in Kimball Court Subdivision with Pace Construction Company Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to accept the sanitary sewers and related appurtenances in the Kimball Court Subdivision from the developer Pace Construction Company. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Figueroa stated that he was disappointed in the 4th of July fireworks display. He hopes that additional funds will be allocated for next year for the fireworks. The 4th of July parade and fireworks bring a lot of people to the City of Elgin, and we want to make a favorable impression. Councilmember Rodgers stated that the Elgin Youth Symphony Orchestra is going on a review symphony Scotland Tour. They are having a sendoff concert on July 27, 2006, at 7 p.m. at the Elgin Community College Blizzard Theater. Call 847/622-0300 for tickets, which are free. They are asking people to come to the concert to support them. Adjournment Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Setting of a Price for Sale or Lease of Property Owned by the Public Body - Exempt Under Section 120/2(c)(6) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act The meeting adjourned at 6:26 p.m. s/Dolonna Mecum July 26, 2006 Dolonna Mecum, City Clerk Date Approved