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Home My WebLink Abouto - June 28 COMMITTEE OF THE WHOLE MEETING June 28, 2006 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:08 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the minutes of the March 17, 2006, special meeting/retreat, June 7, 2006, special meeting/budget roundtablen with Elgin Community Network, and June 14, 2006, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Presentation on Citizen Request Tracker Ruth Anne Hall, City Management Analyst, introduced the “Citizen Request Tracker, ” a new feature on the City’s web which enables citizens to track the progress of their complaints. Ms. Hall reviewed the procedure and stated that initially this will only apply to complaints handled by the Community Development Group. Anonymous complaints will continue to be taken by telephone, but they cannot be taken on the citizen tracker system because one of the purposes of the system is to be able to report back to the complaint regarding the progress. Councilmember Sandor stated that he thinks this is a good start but he would like the system expanded to include citizens complaints regarding all areas.. Ms. Hall stated that this has been discussed and Civic Plus has software for citizen complaints that has been successfully used in other communities. The intention is to start first with property maintenance complaints in order to work out any potential problems with the Citizen Request Tracker program and expand it to other areas later. Consideration of a Contract between Elgin Community College and the Elgin Police Department Regarding Police Services Councilmember Sandor made a motion, seconded by Councilmember Rodgers, to approve a contract renewal with Elgin Community College for police services from July 1, 2006 through June 30, 2009. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole June 28, 2006 Page 2 Consideration of a Permit from Illinois Department of Transportation to Close a Portion of State Route 31 for the Hispanic Heritage Month Parade Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve adopting a resolution to close a portion of State Route 31 for the annual Hispanic Heritage Month Parade to be held September 16, 2006. Upon a roll call vote: Yeas: Councilmembers Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Councilmember Figueroa abstained from the vote due to a conflict of interest. Consideration of Engineering Service Agreements for the Review of Civil Site and Subdivision Plan Submittals Councilmember Figueroa made a motion, seconded by Councilmember Sandor, to approve agreements with the eight engineering consultant firms listed below to provide engineering review services relative to the review of civil site and subdivision plans for conformance with the City of Elgin Municipal Code, the City of Elgin Engineering Standards and the adopted Kane County Storm Water Ordinance. The firms that submitted proposals are: Baxter & Woodman Consulting Engineers (B&W) Christopher B. Burke Engineering West, LTD (CBBEWL) Crawford, Murphy & Tilly, Inc. (CMT) Engineering Enterprises Inc. (EEI) Hampton Lenzini & Renwick Inc. (HLR) Hey & Associates, Inc. (HA) Smith Engineering Consultants, Inc. (SEC) V3 Companies of Illinois, Ltd. (V3) Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Acceptance of a Grant of Easement for the Water Main Located on the West Side of Galvin Drive in Northwest Business Park Councilmember Walters made a motion, seconded by Councilmember Rodgers, to accept the plat of easement for the water main on property owned by Motorola, located on the west side of Galvin Drive in the Northwest Business Park. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a License Agreement for Let’s Meet for Coffee for Outdoor Seating at Committee of the Whole June 28, 2006 Page 3 109 East Highland Councilmember Kaptain made a motion, seconded by Councilmember Rodgers, to approve the license agreement to allow Let’s Meet for Coffee to place tables and chairs in the public right of way at 109 East Highland Avenue. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Site-specific Groundwater Ordinance for Property in the Vicinity of Kimball Street and Brook Street Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve adoption of a site specific groundwater ordinance for the property in the vicinity of Kimball Street and Brook Street. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Application from the American Little League for the 2006 Neighborhood Improvement Program Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the grant request for the American Little League in the amount of $7,560 for the 2006 Neighborhood Improvement Program – Large Project Fund. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Rodgers stated that she has received calls from residents regarding the July 1 commencement date for zero tolerance enforcement of code violations. She would like letters to go out to the residents advising them about grant programs for repairs. She asked that everyone be mindful of children playing in the neighborhoods and exercise extra caution when driving on streets where children are playing nearby. She asked City Manager Folarin about the status of the City’s emergency plan, and he told it is being worked on. She also reminded everyone about the 4th of July parade. Adjournment Committee of the Whole June 28, 2006 Page 4 Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act The meeting adjourned at 6:20 p.m. s/Dolonna Mecum July 12, 2006 Dolonna Mecum, City Clerk Date Approved