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HomeMy WebLinkAboutm - June 14 COMMITTEE OF THE WHOLE MEETING June 14, 2006 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:06 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to approve the minutes of the May 24, 2006, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Acceptance of a Grant from the Illinois Justice Department for Two Part- time Domestic Violence Case Workers A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Consideration of a Contract with Ehlers & Associates for TIF Consulting Services for the Existing South Grove TIF and Potential Grove/Lincoln TIF District and Route 31/I-90 TIF Areas Councilmember Walters made a motion, seconded by Councilmember Rodgers, to authorize staff to enter into a professional service agreement with Ehlers & Associates in the amount of $50,000 for consulting services related to the extension of the South Grove TIF and the analysis of a TIF district in the area of Douglas/Lincoln Avenues. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Engineering Service Agreement with TransSystems for the Grant Writer Program Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve an agreement with TransSystems Corporation to provide consulting services for the Grant Writer Program. Fees for the work would be negotiated as part of the agreement and the agreement will require Council approval as a separate action. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Co-sponsorship Agreement with Downtown Neighborhood Association for the Elgin Cycling Classic Race Councilmember Kaptain made a motion, seconded by Councilmember Rodgers, to approve the agreement with the Downtown Neighborhood Association to organize and conduct the Elgin International Bike Race on Sunday, August 6, 2006, for a not-to-exceed amount of $33,532 in financial and in-kind support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Committee of the Whole June 14, 2006 Page 2 Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Termination of a Contract with Keith Foster for Architectural Services for Highlands Golf Course Phase II Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to approve the termination of the contract with Keith Foster for Highlands Golf Course Phase II architectural services. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Contract with Art Schaupeter for Architectural Services for Highlands Golf Course Phase II Councilmember Walters made a motion, seconded by Councilmember Gilliam, to approve a contract with Art Schaupeter for a not-to-exceed amount of $177,000 for the Highlands Golf Course Phase II architectural services. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Contract with Pepsi Cola General Bottlers for Beverages at The Centre, Lords Park Family Aquatic Center and Wing Park Family Aquatic Family Center Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve entering into a beverage agreement with Pepsi-Cola for The Centre, Lords Park Family Aquatic Center and Wing Park Family Aquatic Center. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Sole Source Contract with MWH Soft, Inc. for Integration of a Software Upgrade with the City’s Existing GIS Database Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve a total contract amount of $14,020 for a sole source contract to MWH Soft, Inc. for a software upgrade to existing software that the City owns and professional services associated with integrating the upgraded software with the City’s existing GIS database. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Amendment to Chapter 11.60 of the Elgin Municipal Code, Entitled “Stopping, Standing and Parking” Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the recommendation of the Neighborhood Services Committee that Chapter 11.60 of the Municipal Code, entitled “Stopping, Standing and Parking,” be amended to update the specific sections detailed in the memo provided to Council at a cost of $100 to the City. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole June 14, 2006 Page 3 Consideration of an Agreement with IMS Infrastructure Management Services for Pavement Inspection Services for the Pavement Rating Project Councilmember Sandor made a motion, seconded by Councilmember Rodgers, to approve the agreement with IMS Infrastructure Management Services for the Pavement Rating Project for the not-to-exceed amount of $123,700 to provide pavement inspection services. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Agreement with HNTB Corporation to Provide Engineering Services Associated with the Inspection of City Bridges Councilmember Kaptain made a motion, seconded by Councilmember Gilliam, to approve the engineering agreement with HNTB Corporation totaling $23,710 to provide engineering services associated with the inspection of City bridges. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Surcharge Fee for Otter Creek Interceptor Phases 4A & 4B and Otter Creek Interceptor Sewer & Water Phases 5A & 5B Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve instituting a $30 per month fee for properties benefiting from the Otter Creek Interceptor Sewer Phases 4A and 4B and Otter Creek Interceptor Sewer and Water Main Phases 5A and 5B. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Purchase of a Rescue One Boat from Equipment Management Company Councilmember Walters made a motion, seconded by Councilmember Sandor, to approve an exception to the Procurement Ordinance for the purchase of a Rescue One Boat, accessories, and delivery from Equipment Management Company in the amount of $19,750. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Front Load Impact Fee Policy Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to approve the proposed Front Load Impact Fee Policy. Councilmember Walters expressed concerns regarding the proposed policy and suggested the entire impact fee issue be discussed at the upcoming Council retreat. His concerns were with reference to the first purchasers in a development paying double impact fees and the last purchasers not paying any. He questioned how the policy would be applied if there are multiple Committee of the Whole June 14, 2006 Page 4 developers in a subdivision. He also questioned how it would be handled if a developer changed their product and the impact fees had been based on the products as originally proposed. Community Development Director Deering stated that an adjustment would be made, if necessary. Councilmembers Kaptain stated that he and Councilmember Gilliam along with city staff met with the developer’s group for the past four or five months to obtain their input, and the developers were pleased with the proposal being presented. He also responded to some of Councilmember Walters’ concerns. Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to amend the above policy to include a 24-month sunset provision to evaluate if the policy is still warranted at that time or whether changes should be made. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. The vote was then taken on the proposed Front Load Impact Fee Policy, as amended to include the 24-month sunset provision. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act Committee of the Whole June 14, 2006 Page 5 Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body – Exempt Under Section 120/2(C)(1) of the Open Meetings Act The meeting adjourned at 6:40 p.m. s/Dolonna Mecum June 28, 2006 Dolonna Mecum, City Clerk Date Approved