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HomeMy WebLinkAboutj - May 10 COMMITTEE OF THE WHOLE MEETING May 10, 2006 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:03 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the minutes of the April 26, 2006, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of a Sole Source Purchase of Nineteen Portable XTS5000 Radios from Motorola A resolution will be presented at tonight’s Council meeting for adoption by the City Council. Presentation by Elgin Area Convention and Visitors Bureau Kimberly Bless, Executive Director of the Elgin Area Convention and Visitors Bureau (EACVB), stated that each year the Bureau develops a plan of work to capitalize on the $23 billion that is spent annually in Illinois on travel. Their goal for 2005 was to insure that the Elgin area is in the top of the minds of leisure and business travelers. She reported on the 2005 Convention and Visitors Bureau’s efforts and results. A critical component is attending trade shows around the country to attract group business to the region, and they attended 10 shows in 2005. By attending trade shows they are able to educate meeting planners, sports tournament directors, and tour operators about the many amenities available in the Elgin area. Tourism in Illinois is one of the top revenue generating industries in the State, and one in ten people in Illinois are employed in the hospitality industry. In Kane County alone, travel expenditures accounted for almost $338 million. In 2005 the Elgin Area Convention and Visitors Bureau produced a new logo and developed a new ad campaign. There has been a significant increase in web site visits. EACVB was one of the first in the State to have a virtual visitors guide, and it was recently voted best website for tourism in the State of Illinois. Visitors can flip through the pages of the visitors guide and link to area hotels or restaurants to determine where they want to go. The Convention Bureau is very proud of the 2006 Visitors Guide, which won the best visitors guide in the State of Illinois at the Governor’s recent conference on tourism. With the distribution of 75,000 copies, the guide is displayed at all Welcome Centers throughout the State of Illinois. It provides visitors with an in depth look at the Elgin area. They are also printing colored maps that feature restaurants, attractions and retail stores. These will be provided to all Committee of the Whole May 10, 2006 Page 2 hotels to encourage overnight guests to patronize these venues and generate new revenues. Looking ahead to 2006, they are working on bringing new sports tournaments to Elgin. Ms. Bless stated she will be attending the International Council of Shopping Centers Convention with Mayor Schock and other Elgin representatives. On behalf of the EACVB, she thanked the City of Elgin for its continued support. They are committed to bringing new opportunities to the City of Elgin and look forward to working with the City in 2006 and beyond. Councilmember Rodgers stated that she was very pleased to see this Visitors Guide in that she had seen something similar in Schaumburg several months ago and had called Ms. Bless about that. She asked what places the guides are displayed at, and Ms. Bless responded that they are displayed at the library, it’s available to all their partners, which include some real restate companies, the Chamber of Commerce includes it in their welcome packet which goes to new housing subdivisions, and it’s displayed at many other locations. Councilmember Gilliam stated that he and Sean Stegall are on the Board, and he praised Ms. Bless and her staff for the amazing work they are doing. He stated that from where it started to where it is now is outstanding, and the potential is unlimited. Mayor Schock thanked her, the entire organization, and the board for all their hard work and congratulated them on the many awards they have won. Consideration of an Amendment to Chapter 11.60 of the Elgin Municipal Code, Entitled “Stopping, Standing and Parking” Councilmember Figueroa made a motion, seconded by Councilmember Walters, to accept the recommendation of the Neighborhood Services Committee that Chapter 11.60 of the Municipal Code, entitled “Stopping, Standing and Parking,” be amended to update the specific sections detailed in the memo provided to Council for a cost of $900. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Proposed Ordinance Revising the Composition of the Firefighters’ Pension Board Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the proposed ordinance amending the composition of the Firefighters’ Pension Board to conform with state law. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole May 10, 2006 Page 3 Consideration of an Engineering Services Agreement with Hampton, Lenzini & Renwick for the South Street Extension Project Councilmember Walters made a motion, seconded by Councilmember Kaptain, to execute an agreement with Hampton, Lenzini & Renwick for the not-to-exceed amount of $287,901.58 for design engineering services for the South Street Extension Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Local Agency Agreement with the Illinois Department of Transportation for Federal Participation in Right-of-Way Acquisition for the Wing/State Intersection Project Councilmember Kaptain made a motion, seconded by Councilmember Figueroa, to execute an agreement with the Illinois Department of Transportation authorizing the use of federal funds for right-of-way acquisition for the Wing/State Intersection Improvement Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Performance Agreement with the Elgin Symphony Orchestra for the Fine Arts Festival Concert Councilmember Gilliam made a motion, seconded by Councilmember Walters, to approve the performance agreement with the Elgin Symphony Orchestra for the Fine Arts Festival Concert, Friday, August 4, in the amount of $18,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Lease with Woodstock Harley-Davidson for Two Police Motorcycles Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to authorize a lease agreement with Woodstock Harley-Davidson in the amount of $4,150 for two police motorcycles. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Military Service and Omitted Service Authorization for Jerold T. Deering Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to approve the purchase of military service credit and omitted service credit for Jerold T. Deering, current Community Development Director for the City of Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole May 10, 2006 Page 4 Consideration of a Contract to Lamp, Inc. for Construction Management Services for Fire Station 7 Councilmember Gilliam made a motion, seconded by Councilmember Sandor, to award a contract for construction management services for Fire Station 7 to Lamp, Inc. in the amount of $360,550. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Figueroa stated that he and Councilmember Sandor visited the Highland Avenue project to convert apartments into condos. This project has been halted because of the moratorium regarding condo conversions. They discussed with City Manager Folarin the possibility of allowing the developer to continue with cleanup and demolition. Councilmember Sandor stated that he concurs with Councilmember Figueroa in that this is a unique situation. A demolition permit had been issued before the moratorium was enacted and then it was rescinded. It seems reasonable to allow the developer to continue with demolition and cleanup before the condo conversion ordinance is passed as long as they realize that they will have to comply with the condo conversion ordinance. Councilmembers indicated their agreement. Mr. Folarin stated that he will allow demolition and cleanup to resume when the developer signs a letter prepared by Corporation Counsel agreeing that this doesn’t compromise their having to comply with the condo conversion ordinance when it is passed. Councilmember Kaptain announced that within the past week a packet containing the “Elgin Spirit”, the Parks and Recreation brochure, Elgin Community Network newsletter and the Water Department Report was to be delivered directly to each home in Elgin, and the City wants to track delivery. If someone did not receive the packet, they should call Verdelle Corn at the Parks Department at 847/931-6126 to let her know they did not receive the packet of materials. Announcements from Staff City Manager Folarin stated that he received a lot of feedback on the DVD shown by Brendan Morse at the last council meeting. A number of people said they wished that more young people would put their time to good use like Brendan did. He again congratulated Brendan. Committee of the Whole May 10, 2006 Page 5 Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act The meeting adjourned at 6:25 p.m. s/Dolonna Mecum May 24, 2006 Dolonna Mecum, City Clerk Date Approved