HomeMy WebLinkAbouti - April 26
COMMITTEE OF THE WHOLE MEETING
April 26, 2006
The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:07 p.m.
in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers,
Sandor, Walters and Mayor Schock. Absent: None.
Approval of Minutes
Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the
minutes of the April 12, 2006, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None.
Consideration of an Engineering Services Agreement with Rezek, Henry, Meisenheimer &
Gende for the Construction Phase of the Water Department Backup Power Project
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Introduction of 2006/2007 Hemmens Performing Arts Season
Butch Wilhelmi, Hemmens Cultural Center Supervisor, stated that the 2005/2006 season was
very good and included several sold-out shows. Over 32,000 adults and young people attended
performances, and box office receipts totaled $547,695. He gave a preview of the shows booked
for the 2006/2007 season, and stated that the season brochures will be distributed around May
20, and tickets will go on sale the end of May.
Consideration of Issuance of 501(c)(3) Bonds – Judson College
Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the
issuance of up to $9.5 million in Adjustable Rate Demand Revenue Bonds, Series 2006, on
behalf of Judson College. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of a Purchase of Service Agreement with Elgin Community Network
Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve a
purchase of service agreement with the Elgin Community Network at a cost of $28,950 to
provide community organizing and leadership development training services to the Elgin
community. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers,
Sandor, Walters, and Mayor Schock. Nays: None.
Committee of the Whole
April 26, 2006
Page 2
Consideration of a Purchase of Service Agreement with Renz Addiction Counseling Center
for a Community-based Gambling Addiction Treatment and Prevention Program
Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve a
purchase of service agreement with the Renz Addiction Counseling Center for support of the
Community Based Gambling Addiction Treatment and Prevention Program at a cost of $24,900.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor,
Walters, and Mayor Schock. Nays: None.
Consideration of a Contract with Seyfarth Shaw LLP for Specialized Training for
Management and Commission Member Training
Councilmember Sandor made a motion, seconded by Councilmember Walters, to approve a
contract in an amount not to exceed $15,000 with Workright Training LLP for specialized
workplace issue training for City staff and board and commission members. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor
Schock. Nays: None.
Consideration of an Engineering Services Agreement with Ciorba Group, Inc. for the 2006
Annual Street Light Program
Councilmember Rodgers made a motion, seconded by Councilmember Kaptain, to authorize the
City Manager to execute an agreement with Ciorba Group Inc. in the not-to-exceed amount of
$30,470 for engineering services for the 2006 Annual Street Light Program. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor
Schock. Nays: None.
Consideration of Amendments to the Articles of Agreement and By-laws of the Northern
Illinois Special Recreation Association
Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to approve the
proposed amendments to the Articles of Agreement and By-Laws of the Northern Illinois Special
Recreation Association. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of Funding for a 2006 Employee Appreciation Outing
Councilmember Rodgers made a motion, seconded by Councilmember Sandor, to approve the
funding of a 2006 Employee Appreciation Outing event in an amount not to exceed of $21,000
to the Kane County Cougars Game with a tentative date set for Thursday, August 17, 2006.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor,
Walters, and Mayor Schock. Nays: None.
Committee of the Whole
April 26, 2006
Page 3
Consideration of Change Order No. 2 with Shales McNutt Construction for the Fulton
Street Parking Deck
Councilmember Walters made a motion, seconded by Councilmember Figueroa, to authorize
execution of Change Order No. 2 in the amount of $187,818 to the contract with Shales McNutt
Construction for the design and construction of the Fulton Street Parking Deck.
Discussion was held regarding one of the items contained in the change order which involved
installation of security grilles in the remaining window openings which are not required by the
City of Elgin building code. Councilmembers Sandor and Kaptain stated that they didn’t agree
with spending $130,000 to add grilles to all the openings in the building for the purpose of
aesthetics and uniformity. Councilmember Walters and Mayor Schock stated that they viewed
this as a safety issue, and grilles should probably have been installed in all the windows when the
building was built. Mayor Schock stated that being code complaint is not the same as being built
for maximum safety. It was their opinion that the cost of installing grilles on the remaining
windows would be worth preventing an injury by someone falling out of one of the windows
without a grille.
Councilmember Kaptain made a motion, seconded by Councilmember Sandor, to amend the
motion to delete installation of window grilles from Change Order No. 2. Upon a roll call vote:
Yeas: Councilmembers Kaptain, and Councilmember Sandor. Nays: Councilmember Figueroa,
Gilliam, Rodgers, Walters, and Mayor Schock.
The vote was then taken on the original motion to approve Change Order No. 2 as proposed.
Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor,
Walters, and Mayor Schock. Nays: None.
Consideration of Consulting Services for Software Selection
Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to award RFP
#06-19 consulting services for software selection and implementation to Plant & Moran, PLLC
at a cost not to exceed $83,300.Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Consideration of 2005 Budget Amendments
Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to adopt the
proposed amendments to the 2005 Budget. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None.
Announcements from Council
Councilmember Rodgers invited the public to attend the Job Fair taking place tomorrow at Elgin
Community College.
Committee of the Whole
April 26, 2006
Page 4
Councilmember Walters stated that a number of people who attended the Elgin Symphony
Orchestra Pops concert last Saturday night commented on how nice the flowers look on Kimball
Street and Douglas Avenue.
Councilmember Sandor wished Eleanor Richoz a full and speedy recovery from the broken hip
she sustained several days ago.
Adjournment
Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor
Schock. Nays: None.
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
The meeting adjourned at 6:27 p.m.
s/Dolonna Mecum May 10, 2006
Dolonna Mecum, City Clerk Date Approved