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Home My WebLink Abouth - April 12 COMMITTEE OF THE WHOLE MEETING APRIL 12, 2006 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:08 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the minutes of the March 22, 2006, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of the Authorization for the Sale of up to $13.340 Million in General Obligation Bonds An ordinance will be presented at tonight’s Council meeting for adoption by the City Council. Presentation of the New Resident Guide and City Council Goals Public Information Officer Olafson, gave the following brief history regarding development of the goals and mission statement. In 1994, after nearly 40 community-wide discussions, the City Council adopted eight strategic goals determined to be top priorities to meet its mission to provide responsive, high quality and efficient municipal services in order to preserve and enhance the community’s quality of life. Two additional goals were added later. Icons representing these goals were developed to visually reinforce the Council’s community commitment. The icons have now been updated, and the new icons, which were photographs taken from around the community, were introduced and displayed at this meeting. They represent the City Council goals as follows: Safe Community, Neighborhood Vitality, Economic Growth and Diversified Tax Base, Recreational, Leisure and Cultural Opportunities for All Citizens, Quality Housing, River as a Resource, an Alive Downtown, Financially Stable City Government, Customer Service, and Diverse Management Staff. As part of the City Council’s ninth goal – customer service – staff has created a resident guide to provide an easy and convenient way for residents to reference City services. The strategic goal brochure is included in the resident guide, which will be mailed to all new residents. It is also available at various facilities and at City Hall to anyone. Karla Bruckhauser, the City’s cable production specialist, created and showed a brief commercial which will be broadcast on Channel 17 throughout the year informing everyone that the resident guide is available. Consideration of the Assignment of a Cable Television Franchise – WideOpen West, LLC to Racecar Holdings, LLC Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to consent to WideOpen West, LLC transferring its cable television franchise agreement with the City of Elgin to Racecar Holdings, LLC. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole April 12, 2006 Page 2 Consideration of the Condominium Conversion Ordinance Councilmember Walters made a motion, seconded by Councilmember Figueroa, to table discussion regarding the proposed ordinance regulating condominium conversions to the next Committee of the Whole meeting on April 26, 2006. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Staff was asked to hold an outreach meeting with affected parties including real estate agents, developers, and other people who may be affected regarding the new rules governing condo conversions. The moratorium was continued for two weeks. Consideration of the 2006 Senior Services Purchase of Services Agreement Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the 2006 purchase of service agreement with Senior Services Associates, Inc. in the amount of $10,200 to be utilized to support the programs listed below. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. • Neighbor to Neighbor - a program matching community volunteers with specific senior needs. • Triad - an educational program designed to reduce the criminal victimization of senior citizens and enhance the delivery of law enforcement services to senior citizens. • Provide information to Elgin residents requiring access to City services. • Volunteer recruitment for City and community needs. Consideration of the Co-Sponsorship Agreement with the Downtown Neighborhood Association to Host a Cinco de Mayo Parade, Carnival and Festival on City Property Councilmember Gilliam made a motion, seconded by Councilmember Kaptain, to enter into a co-sponsorship agreement with the Downtown Neighborhood Association (DNA) to conduct a parade on May 6, 2006, as a part of their planned three and a half day Cinco de Mayo Carnival and Festival to be held in the former Gail Borden Library parking lot May 4-7, 2006, for an amount not to exceed of $3,520.80 of in-kind support for Police services and Public Works services. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole April 12, 2006 Page 3 Consideration of Proposed Liquor Code Amendments Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to vote on each of the amendments to the City’s liquor code separately. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Creation of Class E-3 and Class M Licensing Classifications Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve the proposed amendments to the City’s liquor code to create new license classifications E-3 and M. Councilmember Sandor objected to creating six Class M licenses at one time and believes each proposal for a Class M license should be brought to the Council to consider whether to create a license based on the specific application. Mayor Schock explained that the Liquor Commission recommended creating six Class M licenses for The Grove (located at the northwest corner of Interstate 90 and Randall Road) in that the City approved rezoning it to support a mixed-use development comprising a range of restaurant, retail, entertainment, office, and hotel uses. It is anticipated that restaurants, entertainment venues, and hotels seeking to locate in The Grove will desire to sell alcohol in conjunction with their primary services. Councilmember Kaptain objected to liquor being served at a billiard parlor, which is one of the businesses which has filed an application for a Class M license to be considered if the Council approves creating a Class M license classification. He stated that he worked in a billiard parlor for two years, and he broke up many fights even though liquor wasn’t served. Mayor Schock stated that most of the City’s license classifications are not limited in number, and persons seeking licenses only need to apply to the Liquor Commission, which will be required for anyone seeking a Class M license. Knowing there are a number of businesses considering locating in The Grove which will be seeking a liquor license, the Liquor Commission recommended creating six Class M licenses to expedite the liquor license application process. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Rodgers, Walters, and Mayor Schock. Nays: Councilmembers Kaptain and Sandor. Exterior Sales Area Permits Councilmember Figueroa made a motion, seconded by Councilmember Gilliam, to approve the amendments to the City’s liquor code to modify requirements pertaining to exterior sales areas. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole April 12, 2006 Page 4 Young Adult Night Permit Councilmember Sandor made a motion, seconded by Councilmember Rodgers, to continue the availability of the young adult night permit for an additional licensing year. Councilmember Figueroa questioned the need for the sunset provision limiting it to just one year. Last year the Council said that it was creating the permit for one year to see how it would go. If there were no problems, it wouldn’t be necessary to come back to the Council each year to continue the availability of this permit. The agenda memorandum states that the police have reported that there hasn’t been an unusual number of calls for service. Leaving the sunset clause in is inconsistent with what the Council stated a year ago. Councilmember Sandor agreed and said that the Council had just created a new license class with very few restrictions, but now we want to penalize a business owner who has been doing everything the Council asked. Councilmember Kaptain said that the Mission “has served its probation.” Councilmember Sandor made a motion, seconded by Councilmember Kaptain, to amend the original motion by removing the sunset provision from Section 6.06.056 (Young Adult Night Permit). Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, and Sandor. Nays: Councilmember Gilliam, Councilmember Walters, and Mayor Schock. The vote was then taken on the original motion as amended. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: Councilmember Gilliam. Miscellaneous Technical Amendments Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to approve the proposed miscellaneous technical amendments to the City’s liquor code. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the Grant Administration Services Councilmember Walters made a motion, seconded by Councilmember Kaptain, to award a new contract for 2006 grant administration services to Charles H. Schrader and Associates in the amount of $12,000. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Announcements from Council Councilmember Kaptain stated that Sylvia Grady, Chairman of the Cultural Arts Commission, made a presentation to the Council in January requesting funds for additional projects that the Commission would like to move forward with. The Council stated that depending on whether Committee of the Whole April 12, 2006 Page 5 funds are available, they would consider the request in April. Councilmember Kaptain requested that staff advise the Council at the next meeting whether there is money available. Initially all the projects they wanted to undertake totaled $36,000. At the Council’s suggestion, they prioritized the top three projects which total approximately $25,000. Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Establishment of Reserves or Settlement of Claims as Provided in the Local Governmental and Governmental Employees Tort Immunity Act - Exempt Under Section 120/2(c)(12) of the Open Meetings Act Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act Pending, or Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act Purchase or Lease of Real Property for the Use of the Public Body – Exempt Under Section 120/2(c)(5) of the Open Meetings Act The meeting adjourned at 6:42 p.m. s/Dolonna Mecum April 26, 2006 Dolonna Mecum, City Clerk Date Approved