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Home My WebLink Aboutg - March 22 COMMITTEE OF THE WHOLE MEETING March 22, 2006 The regular Committee of the Whole meeting was called to order by Mayor Schock at 6:05 p.m. in the Council Chambers. Present: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Absent: None. Approval of Minutes Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve the minutes of the March 8, 2006, regular meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. Consideration of Adoption of the City’s Official 2006 Zoning Map An ordinance will be presented at tonight’s Council meeting for passage by the City Council. Consideration of an Ordinance Amending Chapter 2.40 of the Elgin Municipal Code Entitled “Fire Department” An ordinance will be presented at tonight’s Council meeting for passage by the City Council. Consideration of a Local Agency Agreement with the Illinois Department of Transportation for Federal Participation in the Dundee/Summit Intersection Improvements Project Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to execute an agreement with IDOT authorizing use of federal funds for right-of-way acquisition for the Dundee/Summit Intersection Improvements Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Amendment No. 2 to an Agreement with Hampton, Lenzini, and Renwick for the Central Business District Traffic Signal Upgrade Project Councilmember Walters made a motion, seconded by Councilmember Rodgers, to authorize Amendment No. 2 to an agreement with Hampton, Lenzini, and Renwick to add services for construction engineering for the Central Business District Traffic Signal Upgrade Project. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole March 22, 2006 Page 2 Consideration of Acceptance of Plat of Dedication from St. Thomas More Church and School for Right-of-Way for Highland Avenue Councilmember Rodgers made a motion, seconded by Councilmember Figueroa, to accept the right-of-way dedication for Highland Avenue along the frontage of the St. Thomas More Church and School. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Agreement for Architectural Services for a Façade Improvement Project at 169 East Chicago Street Councilmember Figueroa made a motion, seconded by Councilmember Walters, to approve the agreement with Silva Architects to provide architectural services for a façade improvement project for the building at 169 East Chicago Street for a fee of $6,500. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of the 2006 50/50 Historic Architectural Grant Program Eligibility List Councilmember Rodgers made a motion, seconded by Councilmember Walters, to approve the 2006 50/50 Historic Architectural Grant Program eligibility list as submitted and to execute the grant agreements. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Amendment to Image Advisory Commission Ordinance Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, approve renaming Chapter 3.24 Section 010 in the Elgin Municipal Code from “Creation” to read “Creation and Membership” and change the number of commission members from twelve to nine. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Agreement with the Institute for Public Safety Personnel for Assessment Services for Fire Department Promotions Councilmember Sandor made a motion, seconded by Councilmember Walters, to approve a contract with the Institute for Public Safety Personnel in the amount of $25,750 for assessment services for Fire Department Promotions. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole March 22, 2006 Page 3 Consideration of Amendment No. 1 with Burns & McDonnell for Construction Phase Engineering Services for Bowes Road Booster Pump Station Councilmember Figueroa made a motion, seconded by Councilmember Walters, to authorize Amendment No. 1 with Burns & McDonnell for construction phase engineering services for the Bowes Road Booster Pump Station in the amount of $37,500. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of an Agreement with Rezek, Henry, Meisenheimer and Gende, Inc. for Engineering Services for the Highland Avenue Water Tower Councilmember Walters made a motion, seconded by Councilmember Rodgers, to authorize an agreement for engineering services with Rezek, Henry, Meisenheimer and Gende, Inc. for bidding and construction phases for the water tower; water line improvements; and a temporary access road to the water tower site in the amount of $108,150 for the Highland Avenue Water Tower. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of a Purchase of Services Agreement with the Outdoor Exhibition Group for Rib Fest Councilmember Walters made a motion, seconded by Councilmember Rodgers, to approve a purchase of service agreement with the Outdoor Exhibition Group for the annual Rib Fest scheduled for Memorial Day, Monday, May 29, 2006, in an amount not to exceed $7,299 financial and in-kind support. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Prior Service Authorization – Sean R. Stegall Councilmember Sandor made a motion, seconded by Councilmember Gilliam, to approve the purchase of out-of-state service by employee, Sean R. Stegall, current Assistant City Manager for the City of Elgin. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole March 22, 2006 Page 4 Consideration of Cultural Arts Commission Grant Award Recommendations Councilmember Figueroa made a motion, seconded by Councilmember Kaptain, to support funding for the arts programming grants recommended by the Cultural Arts Commission in the total amount of $67,533 listed below. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. ORGANIZATION PROJECT/OPT. SUPP. AWARD Art For All Operating Support $ 581 Ballet Folklorico Dance Performance $6,720 Elgin Children's Chorus Operating Support $6,938 Elgin Choral Union Mozart Mass in C Minor $6,230 Elgin Theatre Company Godspell $4,920 Elgin Youth Symphony American Voice $6,564 Fox Valley Theatre Co. Salute to Hollywood $5,258 Heartland Voices Irish Remembrance $5,196 Hispanic Heritage Coalition Fiesta Salsa $5,631 Independent Players Operating Support $3,622 Janus Theatre Stage Traffic $4,067 OPERA La Traviata $5,880 Riverside Chorus Operating Support $2,504 SPEBSQSA Operating Support $3,422 TOTAL $67,533 Consideration of Change Order No. 2 with Tecnica Environmental Inc. for Environmental Remediation at 464 McBride Street Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve Change Order No. 2 with Tecnica Environmental Inc. in the amount of $139,615 for environmental remediation at 464 McBride Street. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Consideration of Reappointments to Elgin Area Convention and Visitors Bureau Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to reappoint Sean Stegall and David Parulo to the Elgin Area and Convention Visitors Bureau. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays: None. Committee of the Whole March 22, 2006 Page 5 Announcements from Council Councilmember Figueroa asked that an announcement and information be given regarding the upcoming week for unlimited garbage pickup. Public Works Director Loete stated that residents may put an unlimited amount of garbage, including appliances, furniture, and yard waste, out for pickup on their regular garbage pickup day during the week of March 27-31. He gave information regarding bundling, type of garbage which is prohibited, etc. Councilmember Gilliam asked staff to review developing an ordinance regarding banning pit bull dogs in Elgin. City Manager Folarin advised that the Law Department has been researching and is working on this now. Councilmember Sandor welcomed Gordon Schnulle back from his very interesting recent trip back to Iwo Jima--after 61 years! Adjournment Councilmember Sandor made a motion, seconded by Councilmember Figueroa, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. The meeting adjourned at 6:50 p.m. s/Dolonna Mecum April 12, 2006 Dolonna Mecum, City Clerk Date Approved